National Action Plan for Disaster Risk Management 2017 – 2021

GOVERNMENT OF SAMOA SAMOA NATIONAL ACTION PLAN FOR DISASTER RISK MANAGEMENT 2017-2021 Prepared by: Disaster Management Office 2 3 GOVERNMENT OF SAMOA SAMOA NATIONAL ACTION PLAN FOR DISASTER RISK MANAGEMENT 2017-2021 4 GOVERNMENT OF SAMOA SAMOA NATIONAL ACTION PLAN FOR DISASTER RISK MANAGEMENT 2017-2021 5 Table of Contents Introduction 6 Purpose of the NAP 8 Guiding Principles for DRM 10 NAP Governance Arrangements 12 NAP for DRM Results Framework (Goal 14 and High level Outcomes) Monitoring, Evaluation and Learning for DRM 18 List of Appendices 1. NAP for DRM Results Framework (Goal and High level Outcomes) 6 1. InTroduCTIon 7 Samoa is a country at risk of disasters. Its geographic location and volcanic origins leads to both incredible natural beauty, and a susceptibility to natural hazards such as earthquake, tsunami and cyclone. Human induced hazards are also an inevitable threat for this small island developing state (SIDS). The Samoa National Action Plan (NAP) for Disaster Risk Management is an operational document that should be read in conjunction with the National Disaster Management Plan (NDMP) 2017-2020. The NAP also provides a day-to-day guide for operations and a monitoring, evaluation and learning (MEL) framework to assess performance and advance accountability of the Disaster Management Office (DMO). The NAP is informed by a review of the former NDMP (2011-15) and the DRM NAP 2011 2016 and feedback from consultations with DMO staff, and other relevant stakeholders, including representatives of the Ministry of National Resources and Environment (MNRE). Development of the NAP was initiated in 2016 commencing with a review of the previous NAP to identify gaps in implementation. Strategically the outcomes and outputs articulated in the NAP align to the National Strategy for the Development of Samoa (SDS), the National Environment Sector Plan (NESP) and are reflective of Samoa’s Disaster and Emergency Management Act (2007). The NAP reflects global and regional priorities articulated in the following agreements: Sendai Framework for Disaster Risk Reduction (SFDRR), Samoa Pathway Agreement and the United Nations, Sustainable Development Goals (SDG). In addition, the NAP is further informed by lessons learned from the 2009 tsunami and 2012 Tropical Cyclone Evan operations. Both of these disasters highlighted Samoa’s strengths in relation to DRM, as well as operational challenges in need of further attention. The NAP highlights the imperative to mainstream DRM across all sectors. Currently there are 14 sectors as follows: Education; Health; Community; Law and Justice; Public sector; Finance; Trade and Commerce; Tourism; Agriculture; Transport; Communications; Water; Energy; Environment. The NAP addresses all stages of DRM with a focus on mainstreaming at the sector level. In this way, risk considerations are continually factored into planning, implementation, monitoring and evaluation. Mainstreaming DRM seeks to share responsibilities for decision-making with key stakeholders from government, civil society, communities, the private sector and development partners. It is only through coordinated and sustained collaboration with the aforementioned stakeholders, that challenges related to DRM can be met. 8 2. PurPoSE oF THE nAP 9 The purpose of the NAP for DRM is to operationalize the NDMP that identifies Samoa’s DRM goals and priority measures for implementation through a whole-of-government and whole-of-society approach over the period 2017 to 2021. In Samoa, DRM and CCA are linked to joint programming. As it stands, Samoa does not have any “joint” policy or action plan, linking DRR and CCA. The NDMP recognises that both DRM and CCA need to be integrated in the different sector plans in order to address the underlying causes of people’s vulnerabilities and exposure and contribute to the reduction of people’s risks to disasters. 10 3. GuIdInG PrInCIPLES oF THE drM 11 Guiding principles relate broadly to principles of sustainable development, good governance and DRM best practice. Reference to eight (8) guiding principles will inform and guide the implementation of the NAP, including related programmes and projects. Guiding principles for DRM include the following: (i) DRM is everyone’s business and requires a whole-of- Government commitment to addressing issues, with clear policies and legislation, accountable institutional and organisational arrangements and connections across, and within, levels of government, civil society, private sectors and communities; (ii) Mainstreaming DRM and capacity development into national planning and budgetary processes, sectoral and provincial plans and community development plans. (iii) DRM addresses all hazards and comprises disaster risk reduction, which includes prevention, mitigation and adaptation, and disaster management, which includes arrangements for preparedness, response and recovery. (iv) Leadership to ensure mechanisms and opportunities for the citizenry to improve their safety and resilience to disasters; (v) DRM fundamentally involves supporting communities in understanding and managing their hazards and disasters; (vi) Shared responsibility for implementation of the NAP to ensure that as many stakeholder groups as possible (including vulnerable groups), participate in, contribute to and benefit from DRM; (vii) Communication to share information, in terms of planned implementation and its progress. All stakeholders have a role to play in sharing information regularly to support NAP implementation; (viii) Alignment of resources for DRM (financial and in-kind) to avoid replication and optimise value-for-money, with potential packaging of NAP actions across existing and planned initiatives to bring about greater efficiencies; (ix) Empowering communities to address their risks through the development of capacity and knowledge (traditional and scientific) and through the provision of support for local involvement in developing and implementing risk reduction and disaster management strategies. 12 4. nAP GoVErnAnCE ArrAnGEMEnTS 13 4. nAP Governance Arrangements Governance structures pertaining to the NAP places emphasis on the role of the DMO and along with Samoa’s Disaster Advisory Committee (DAC), with sectors forming the focal point for coordination and implementation across all phases: risk reduction, preparedness, response and recovery. Intersecting responsibilities highlight engagement with government sectors, village-level communities, private sector, civil society and development partners. The organisational structure for the DMO is depicted at Fig 1. The DMO is comprised of three teams led by an Assistant CEO (A/CEO. The A/CEO reports directly to the MNRE CEO and provides a Secretariat as well as strategic oversight function to Samoa’s DAC. Fig 1 depicts the organisational structure of the DMO, and shows three operational functions (Community Development Program; Disaster Management; Disaster Risk Reduction), each led by a Principal Officer reporting to the DMO A/CEO. Governance structures to support the implementation of the NAP extend to the DAC, established under the NDMP and the Disaster and Emergency Act 2007, response agencies and sectors. The Sectors and the response agencies as well as the member agencies of the DAC will assist in leading the implementation of the NAP. The DMO will provide Secretariat support and advice to the DAC, Sectors and response agencies in terms of NAP implementation. Figure 1 Institutional Arrangements for DRM Implementation in Samoa (Source: NDMP 2017-2020) National Disaster Council (NDC) D is a st e r M a n a g e m e n t O ffi ce ( D M O ) S e cr e ta ri at , c o o rd in at io n , a n d le ad e rs h ip in im p le m e n ta tio n Cabinet Cabinet Development Committee (CDC) Aid Coordinated Committee Government Ministries, Private Sector, NGOs Development Partners, International and Regional Organisations Disaster Advisory Committee (DAC) Village DCCs Village Response Team Sectors (Economic, Social & Infrastucture) RESPONSE RECOVERY PREVENtION (DISAStER RISK REDUCtION) PREPAREDNESS (MItIGAtION) Communities Villages, schools, churches, village based businesses 14 5. nAP For drM rESuLTS FrAMEWorK (GoAL And HIGH LEVEL ouTCoMES) 15 The goal of the NAP for DRM is to achieve disaster resilience in Samoa. Strategically related to the aforementioned goal are three high-level outcomes that also intersect within the NESP, as shown in Fig 3. Figure 3 NESP and NAP high-level outcomes Outcome 1.6 (NESP): Promote sustainability by raising awareness of DRM, including focus on vulnerable populations by community, academic, private and public sector. Outcome 1.6 highlights the importance of raising awareness of DRM with all stakeholders, including vulnerable groups. Sharing of information is critical to sustaining efforts for DRM. It is essential that the progress and challenges are known internally as well as externally, so that a better understanding and projection of future DRM needs is made possible. Awareness will be promoted through school curriculum materials, enhanced access to information for all citizens, including vulnerable groups. Public awareness of evacuation facilities with be availed through a communication plan. Research partnerships will explore DRM challenges and contribute to new knowledge that will enhance disaster resilience. Expected outputs/results and actions (Outcome 1.6 NESP) 1.6.1 Curriculum materials available for use in formal and non-formal education programs, including teaching resource materials, early childhood, disability and gender 1.6.2 Informed citizens with access to information on disaster risk reduction. 1.6.3 Policy for Disaster risk management integrates needs of vulnerable persons, including women and PWDs NESP - 2016 - 2020 (1 ) Protection, DRM, Conservation, and Sustainable Management and Development of Samoas Environment and Natural Resources. (3) Climate change and Disaster Risk Management mainstreamed across the entire National Development Agenda 1.6 Promote Sustinability by raising awareness of disaster risk management, incl focus on vulnerable populations by community, academic, private and public sector 1.7 Public leadership, coordination, development and implementation activities for disaster risk management improved 3.1 Climate Change and Disaster Risk Management mainstreamed across public, private and community sectors 16 1.6.4 Established Evacuation Centres in villages with pre-positioned supplies 1.6.5 Communication Plan (includes Public information re DRM/CCA accessed across DAC agencies, on-line, in print, braille, newspaper, newsletter and social and TV, radio media) 1.6.6 Research partnerships for DMO. Outcome 1.7: Public leadership, coordination, development and implementation activities for disaster risk management improved Outcome 1.7 provides for a strengthened DMO including the establishment of a new operations centre, with warehouse facilities and fully operational multi-hazard early warning system and emergency radio network. A strengthened DMO will provide for hazard identification and risk analysis to develop national risk standards that will be endorsed by the DAC. DMO will build staff competencies through training to enhance DRM and access to lessons learned. Leadership and accountability for DRM will be mandated through the Public Sector Commission and strengthened through the support of the DAC. Access to DRM information will be realised through establishment of a centralised DMO database that collates agency-specific emergency response manuals, with provision to test standard operating procedures at the agency level. It is envisaged that the 2007 Disaster Act will be revised to coincide with revisions to the NDMP and previous NAP for DRM. Expected outputs/results and actions (Outcome 1.7 NESP) 1.7.1 Fully functional, operational, new NEOC (including warehouse facility) 1.7.2 MHEWS and ERN are installed, maintained and operational 1.7.3 Hazards are identified in Upulo and Savai’i with risk analysis to look at vulnerability, exposure, capacity/capabilities of systems to respond, reduce. 1.7.4 DMO staff assessed as trained and competent to assist DRM activities 1.7.5 Record of Lessons Learned (after-Action reviews) Post-Disaster response 1.7.6 National risk standards - endorsed by DAC 1.7.7 PSC Policy to strengthen leadership and accountability for DRM 1.7.8 Operational DAC (eg meeting regularly, facilitated by DMO) 1.7.9 Centralised DRM database 1.7.10 Emergency Response Manual that includes all SOPs and information required for a disaster setting and that is tested at the Agency level 1.7.11 Updated 2007 Disaster Act of Parliament 17 1.7.12 Revised NDMP, including NAP with MEL Expected outputs/results and actions (Outcome 3.1 NESP) Outcome 3.1: Climate Change and Disaster Risk Management mainstreamed across public, private and community sectors DRM and CCA need to be mainstreamed in the different sector plans, in order to address vulnerability and contribute to risk reduction and building resilience. DMO aims to mainstream DRM and CCA holistically, across whole-of-government with initiatives including policy formulation, sector plans and investments in DRM, hazard assessment, education and public awareness programmes, response agency planning, contingency funding arrangements, enhanced technology, access to baseline data and promotion of enhanced coordination, including strengthened community capacity. Expected outputs/results and actions (Outcome 3.1 NESP) 3.1.1 Sector-wide Plans with evidence that DRM/CCA is mainstreamed across sector, incorporating protection of critical infrastructure (eg water supply). 3.1.2 Agency Disaster Response Plans (sectors and agencies) in place, tested and include DRM focal point 3.3.3 Whole-of-Government template for Disaster Recovery 3.3.4 Donor investment programs for Samoa are inclusive of disaster risk management 3.3.5 Availability of Contingency Emergency Funding, Investments to strengthen DRM/ CCA and Disaster Insurance 3.3.6 Baseline data available for all sectors to assist estimates for DALA in event of major emergency response 3.3.7 Enhanced coordination of emergency services (DMO, Fire, Police, SRC, NHS, LTA, EPC, SWA) 18 6. MonITorInG, EVALuATIon And LEArnInG For drM (MEL) 19 Results-based programming provides for accountability for implementation of the NAP to monitor effective and timely progress against strategic DRM goals. Results are specified and aligned with programmes, processes and resources and allow for tracking results, enhanced accountability and integration of lessons learned. The DMO has developed a MEL framework that adopts a sector-wide, whole of government and whole of society approach. The MEL framework is based on a program logic designed for results, with articulated outcomes, outputs, activities and inputs, as depicted in Fig 2. Indicators provide success measures at each of the outcome and output levels. In addition, the MEL identifies indicators, baselines, data collection methods, timing of monitoring activities and lead responsibilities. The framework provides information and evidence on actual results to inform reports and provide for decision making, resourcing and identify lessons learned. The framework aims for coherence with agreed national and sector priorities and assists the mapping of progress against global, regional and programmed initiatives related to DRM. The NAP MEL facilitates reporting obligations for Samoa in respect to its SDS, NESP, the SDGs, Samoan Pathways and SFDRR because of its capacity to integrate national, regional and global commitments. 20 A D IS A S t E R R E S IL IE N t ( ie D is a st e r p re ve n ti o n , p re p a re d n e ss , r e sp o n se a n d r e co ve ry ) S A M O A t h e o ve ra ll ch a n g e s th e D M O p la n s to a ch ie ve t h a t lin k to t h e S D S a n d t h e E n vi ro n m e n t S e ct o r P la n ( 2 0 16 2 0 2 0 ) O u tc o m e (1 .6 N E S P ) O u tp u ts (r e la te d t o O u tc o m e 1 .6 N E S P ) In d ic at o r B as e lin e N o w (m id 2 0 16 ) M e an s o f V e ri fic at io n (M O V ) A ct iv iti e s A ss u m p tio n s/ R is ks M e th o d s T im in g R e sp o n si b ili ty 1. 6 P ro m o te su st ai n ab ili ty b y ra is in g aw ar e n e ss o f d is as te r ri sk m an ag e m e n t, in cl f o cu s o n vu ln e ra b le p o p u la tio n s b y co m m u n ity , ac ad e m ic , p ri va te a n d p u b lic s e ct o r B y 2 0 18 # t ra in in g s to p ri va te s e ct o r; # t o p ri va te se ct o r; # r e sp o n se ag e n ci e s; # c o m m u n ity le ad e rs ; # t e ac h e rs tr ai n e d R e sp o n se T o o lk it in cl u d e s tr ai n in g p ro g ra m s b u t re q u ir e s u p d at in g d e ve lo p e d a n d av ai la b le t o D M O to a ss is t d e liv e ry o f tr ai n in g . U n d e r E D F 10 e va lu at io n o f e xi st in g t o o lk it is p la n n e d Tr ai n in g P ro g ra m an d /o r fie ld re p o rt s R e vi e w o f re so u rc e m at e ri al s u n d e r e xi st in g D M O R e so u rc e To o lk it P ro je ct , in cl u d e s e va lu at io n u n d e r E D F 10 p ro je ct a n d C IP . F u n d in g t o as si st r e vi e w o f to o lk it. E ff e ct iv e co lla b o ra tio n w ith M E S C .K n o w le d g e p ro vi d e d in tr ai n in g p ro g ra m s w ill b e s h ar e d a n d fil te re d d o w n t o th e c o m m u n ity le ve l. E fi le s w ith to o lk it 2 0 18 D M P ri n ci p al O ffi ce r 21 1. 6 .2 In fo rm e d ci tiz e n s w ith ac ce ss t o in fo rm at io n o n d is as te r ri sk re d u ct io n . N at io n al cl im at e an d d is as te r ri sk d at ab as e T h e re is n o d at ab as e o f in fo rm at io n o n D R M t h at c an b e ac ce ss e d b y ci tiz e n s D at ab as e w ith u p lo ad e d in fo rm at io n # A w ar e n e ss ca m p ai g n s in cl C D C R M o n w at e r re so u rc e s, la n d m an ag e m e n t, vi lla g e d e ve lo p m e n t, cl im at e ch an g e /D R M . A w ar e n e ss ra is in g o f co m m u n ity m e m b e rs a llo w s th e m t o p e rc e iv e ad ap ta tio n b e n e fit s o f in te rv e n tio n s R e vi e w o f D at ab as e 2 0 18 D M P ri n ci p al O ffi ce r 1. 6 .3 P o lic y fo r D is as te r ri sk m n ag e m e n t in te g ra te s n e e d s o f vu ln e ra b le p e rs o n s, in cl u d in g w o m e n a n d P W D s D A C e n d o rs e d D is ab ili ty an d G e n d e r D is as te r P o lic y b y 2 0 16 T h e re is a d ra ft p o lic y o n G e n d e r an d D is ab ili ty th at h as n o t b e e n e n d o rs e d b y D A C a t co m m e n ce m e n t 2 0 16 D A C e n d o rs e d P o lic ie s F in al is e a n d in te g ra te p o lic ie s fo r P W D , w o m e n in v ill ag e p la n s, re sp o n se p la n s, e tc P o lic y w ill b e im p le m e n te d b y ag e n ci e s an d m e e t n e e d s o f m e n , w o m e n an d d is ab le d . G o ve rn m e n t d e ci si o n m ak e rs w ill g ar n e r h ig h le ve l s u p p o rt S e co n d ar y d o cu m e n ta tio n 2 0 16 A /C E O 22 1. 6 .4 E st ab lis h e d E va cu at io n C e n tr e s in vi lla g e s w ith p re p o si tio n e d su p p lie s # E va cu at io n C e n tr e s b y 2 0 17 ar e a ss e ss e d b y D M O a s m e e tin g n e e d s, w ith p re p o si tio n e d su p p lie s # E va cu at io n C e n tr e s at M ar ch 2 0 16 a re as se ss e d b y D M O a s m e e tin g n e e d s, w ith p re p o si tio n e d su p p lie s D A C e n d o rs e m e n t o f p ro p o se d v ill ag e s; E va cu at io n A ss e ss m e n t R e p o rt (a ct iv iti e s) F ie ld R e p o rt F ie ld as se ss m e n ts . A ss e ss m e n t o f sc h o o l e va cu at io n ce n tr e s: ch e ck lis t to as se ss s ch o o l fa ci lit ie s; V ill ag e s w ill u n d e rs ta n d t h e im p e ra tiv e t o e st ab lis h a n d m ai n ta in e va cu at io n ce n tr e s. P re p o si tio n e d su p p lie s w ill b e co o rd in at e d b e tw e e n vi lla g e s an d D is ag e n ci e s (S R C S , A D R A ). p re p o si tio n e d su p p lie s st ra te g ic al ly lo ca te d a ro u n d th e c o u n tr y (S R C , A D R A ). P h o to g ra p h s sh o w in g E va cu at io n C e n tr e s an d p re p o si tio n e d su p p lie s 2 0 17 P ri n ci p al C o m m u n ity P re p ar e d n e ss O ffi ce r 1. 6 .5 C o m m u n ic at i o n P la n (in cl u d e s P u b lic in fo rm at io n re D R M /C C A ac ce ss e d ac ro ss D A C ag e n ci e s, o n lin e , i n p ri n t, b ra ill e , n e w sp ap e r, n e w sl e tt e r an d s o ci al an d T V , r ad io m e d ia ) B y 2 0 18 A n n u al K A P s u rv e y sh o w in g ra is e d p u b lic aw ar e n e ss a cr o ss al l d e m o g ra p h ic s re M H E W S an d o th e r D R M p ra ct ic s. D M O S am o a is le ad e r in P ac ifi c fo r b e st p ra ct ic e . D M O Q tr n e w sl e tt e r N o K A P s u rv e y co n d u ct e d a t M ar ch 2 0 16 . D M O p ro d u ct Q tr n e w sl e tt e rs t o D A C /M N R E K A P (k n o w le d g e , at tit u d e s, p ra ct ic e ) r e D R M . B e st p ra ct ic e D R M in iti at iv e s ar e a d o p te d in o th e r P IC s. D e si g n n e w w e b si te . S o ci al m e d ia st ra te g y. B ra ill e . S h ar e “g o o d n e w s” st o ri e s ie b e st p ra ct is e b u ild in g d e si g n s th at w ith st an d d is as te r. R ai se aw ar e n e ss o f M H E W S . Q tr D M O N e w sl e tt e r. W e b si te is w o rk in g a n d c an o u tr e ac h p o p u la tio n s in S am o a. E fi le s w ith sc re e n s h o ts o f m e d ia 2 0 18 D R R O ffi ce r 23 1. 6 .6 R e se ar ch p ar tn e rs h ip s fo r D M O M O U o r o th e r in d ic at o r th at sh o w s p ar tn e rs h ip f o r re se ar ch N o a ca d e m ic re se ar ch co o rd in at e d w ith re se ar ch p ar tn e rs , e to d at e R e se ar ch re p o rt s an d /o r p u b lic at io n s. Id e n tifi ca tio n o f p ar tn e rs h ip s. C o m p le tio n o f p ap e rw o rk fo r re se ar ch p ar tn e re rs h ip s. S h ar in g o f in fo rm at io n w ith r e se ar ch p ar tn e rs . C o m p le tio n o f re se ar ch b y p ar tn e r/ s. Im p le m e n ta ti o n o f r e se ar ch fin d in g s b y D M O , i f d e e m e d fe as ib le . P o te n tia l p u b lic at io n s in in te rn at io n al p e e r re vi e w e d jo u rn al s R e se ar ch p ar tn e rs a n d D M O w ill s h ar e an d a g re e w ith sa m e r e se ar ch p ri o ri tie s. R e se ar ch co n d u ct e d w ill b e r e le va n t to th e S am o an co n te xt a n d D M O a g e n d a. C o m p ile d re se ar ch fin d in g s (r e p o rt s an d o r /p u b lic at io n s) B y 2 0 18 . A /C E O 24 O u tc o m e (1 .7 N E S P ) O u tp u ts (r e la te d t o O u tc o m e 1 .7 N E S P ) In d ic at o r B as e lin e N o w (m id 2 0 16 ) M e an s o f V e ri fic at io n (M O V ) A ct iv iti e s A ss u m p tio n s/ R is ks M e th o d s T im in g R e sp o n si b ili ty 1.7 (N E S P ) P u b lic le ad e rs h ip , co o rd in at io n , d e ve lo p m e n t an d im p le m e n ta ti o n a ct iv iti e s fo r d is as te r ri sk m an ag e m e n t im p ro ve d 1.7 .1 F u lly fu n ct io n al , o p e ra tio n al , n e w N E O C (in cl u d in g w ar e h o u se fa ci lit y) A ll D M O s ta ff a re co lo ca te d in f u n ct io n al N E O C f ac ili ty , w ith w ar e h o u si n g f ac ili ty b y m id 2 0 17 2 0 16 N E O C ce n tr e in d is re p ai r. D M O S ta ff a re s ite d in 3 d iff e re n t lo ca tio n s. W ar e h o u si n g o ff si te a n d so m e o n si te N E O C . O p e n in g o f n e w N E O C w ith a ll D M O s ta ff c o lo ca te d . Te n d e r an d co n st ru ct io n o f N E O C , in cl u d in g sp ac e f o r al l D M O s ta ff, w ar e h o u si n g fa ci lit y. C o n st ru ct io n w o rk s. W B P re p F u n d in g f o r N E O C . C e n tr e is la rg e e n o u g h t o ac co m m o d at e st aff a n d o th e r re sp o n se ag e n cy r e p s. S e co n d ar y d o cu m e n ts (e g te n d e rs ). V is u al o b se rv at io n o f th e C e n tr e p h o to s o f o p e n in g d ay . M id 2 0 17 A /C E O 25 1.7 .2 M H E W S an d E R N a re in st al le d , m ai n ta in e d an d o p e ra tio n al B y st ar t o f 2 0 18 , 10 0 % M H E W S a re f u lly fu n ct io n al w h e n t e st e d , e ac h w ith a m an u al b ac k u p sy st e m in p la ce (S M S , ch u rc h b e lls ), in th e e ve n t o f m al fu n ct io n . In cr e as e d co ve ra g e o f w ar n in g s to 8 0 % p o p u la tio n s at r is k b y 2 0 2 0 . % o f D M O M H E W S st aff t ra in e d at r e g io n al le ve l ( P R E P ) A t M ar ch 2 0 16 ap p ro x 3 /2 3 E W S si re n s o n S E co as t w e re co n si st e n tly a n d re lia b ly fu n ct io n in g . B ac k u p p la n s ar e in p la ce (p h o n e ca lls , r ad io n e tw o rk s) a n d te st e d in t h e ca se o f m al fu n ct io n . E W S c an n o t b e o p e ra te d re m o te ly . S ite s ar e p o o rl y m ai n ta in e d w ith so m e h ar d w ar e in d is re p ai r (d u st , w at e r d am ag e ). 5 0 % p o p a t ri sk re ce iv e E W S . M o n th ly N E O C te st r e co rd s sh o w a ll M H E W S a re fu n ct io n al a n d in t h e e ve n t o f fa ilu re t h at th e b ac ku p sy st e m is o p e ra tio n al is e d m an u al ly . U p g ra d e E W S (in cl u d e b ac ku p p o w e r, PA , si re n s) . M o n th ly s ir e n te st in g t o e n su re e ff e ct iv e n e ss . D ai ly c h e ck s o f sy st e m . C D C R M d ri lls to t e st m an u al sy st e m (c h u rc h b e lls ). In st al la tio n o f au to m at e d sy st e m . D M O w ill h av e a b ac k u p p e rs o n to t e st m o n th ly . P o w e r sh u t d o w n s in V ill ag e ar e a d d re ss e d in lia is o n w ith E P C . G e n e ra to rs av ai la b le in c as e o f p o w e r fa ilu re . A ll E W S ar e c o n n e ct e d to D M O . V ill ag e s w ill u se b ac ku p s ys te m if E W S f ai ls . A ss u m p tio n t h at M E T w ill p ro vi d e t im e ly , co n si st e n t an d ac cu ra te in fo rm at io n t o D M O (E W S ) M o n th ly re p o rt s to A /C E O sh o w in g te st re su lts E n d 2 0 18 a n d 2 0 2 0 Te ch C o m m O ffi ce r 26 1.7 .4 D M O st aff a ss e ss e d as t ra in e d an d co m p e te n t to as si st D R M ac tiv iti e s O n a n a n n u al b as is , D M O tr ai n in g p ri o ri tie s ar e id e n tifi e d a n d tr ai n in g r e co rd s ar e u p d at e d S ta ff r e ce iv e re g u la r tr ai n in g b u t th e re is n o o ffi ci al t ra in in g re co rd in p la ce . P la n n in g m e e tin g s h av e ad d re ss e d g ap s in k n o w le d g e . M N R E P A S f o rm s id e n tif y tr ai n in g g ap s. A n n u al t ra in in g re co rd s th at sh o w cu m u la tiv e tr ai n in g f o r D M O s ta ff, w ith tr ai n in g id e n tifi e d ag ai n st id e n tifi e d g ap s (in cl u d in g re g io n al tr ai n in g fo re ca st in g / p re p ar at io n s (P R E P ) D e ve lo p m e n t o f tr ai n in g re co rd w ith d e ta ils . A n n u al D M O p la n n in g e xe rc is e t o id e n tif y g ap s. In d iv id u al s su b m is si o n s o f PA S t o S u p e rv is o rs . A tt e n d an ce at t ra in in g . S ta ff w ill m ai n ta in re co rd s an d at te n d a n n u al p la n n in g (id e n tifi ca tio n o f g ap s) f o ru m . T h e re w ill b e fu n d in g t o p ro vi d e f o r tr ai n in g id e n tifi e d . W h e n r e q u ir e d st aff c an t ra ve l o u ts id e S am o a to a tt e n d tr ai n in g . Tr ai n in g re co rd s. A n n u al u p d at e s A /C E O 1.7 .5 R e co rd o f Le ss o n s Le ar n e d (a ft e r A ct io n re vi e w s) P o st D is as te r re sp o n se B y 2 0 16 a n A ft e r A ct io n R e vi e w is h e ld f o r D M O st aff t o le ar n fr o m e ac h re sp o n se t o a ll d e cl ar e d e m e rg e n ci e s D M O h o ld A ft e r A ct io n R e vi e w s b u t n o t 10 0 % o f th e t im e . N o te s o f A ft e r A ct io n R e vi e w M e e tin g s sc h e d u le d ac co rd in g t o P o st D is as te r E m e rg e n ci e s W o rk lo ad o f D M O s ta ff m ay n o t p ri o ri tis e th is a ct iv ity N o te s fr o m A ft e r A ct io n R e vi e w W ith in 1 m o n th o f D is as te r/ E m e rg e n cy A /C E O 27 1.7 .6 N at io n al ri sk s ta n d ar d s e n d o rs e d b y D A C B y O ct o b e r 2 0 17 , n at io n al ri sk s ta n d ar d s ar e e n d o rs e d b y D A C an d in p la ce . In 2 0 16 h e re a re n o a g re e d , D A C e n d o rs e d n at io n al ri sk s ta n d ar d s. C u rr e n tly in fo rm e d b y N Z an d A u st ra lia n st an d ar d s. D A C E n d o rs e d S ta n d ar d s D e ve lo p m e n t o f N at io n al R is k st an d ar d s an d t ra in in g in s ta n d ar d s, in cl u d in g in cl u si o n in S O P s. D FA T A C C c an re cr u it a su ita b le p e rs o n fr o m t h e ir ro st e r. D A C a re re ad y to e n d o rs e st an d ar d s. S ta n d ar d s ar e ap p ro p ri at e f o r co n te xt in S am o a. R e vi e w o f d o cu m e n ta tio n T O R f o r A C C S p e ci al is t; N at io n al R is k S ta n d ar d s D e p lo ym e n t b y la te 2 0 16 A /C E O 1.7 .7 P S C P o lic y to st re n g th e n le ad e rs h ip an d ac co u n ta b ili ty fo r D R M B y m id 2 0 18 a t le as t 5 C E O s fr o m r e sp o n se ag e n ci e s w h o h o ld m e m b e rs h ip o f D A C h av e a JD w h ic h n o te s th e ir r e sp o n si b ili ty f o r le ad e r sh ip in D R M . C E O jo b d e sc ri p tio n s d o n o t in cl u d e a cc o u n t ab ili ty f o r D R M as a t M ar ch 2 0 16 . T h e o n e e xc e p tio n is th e M N R E C E O . JD s o f C E O s D M O li ai se w ith P S C t o ad vo ca te f o r Jo b d e sc ri p tio n s fo r R e sp o n se A g e n cy C E O s to in cl u d e p e rf o rm an ce m e as u re s re la tin g t o D R M . P S C re vi e w s e xi st in g C E O JD s. P D s ar e d ra ft e d . P S C w ill e n d o rs e ch an g e s. J D s w ill r e fle ct ac co u n ta b ili ty fo r D R M . C E O s w ill a cc e p t ch an g e s an d al so m e e t p e rf o rm an ce cr ite ri a. C o lle ct J D s fr o m P S C M id 2 0 18 A /C E O 28 1.7 .8 O p e ra tio n al D A C (e g m e e tin g re g u la rl y, fa ci lit at e d b y D M O ) D A C m e e tin g s sc h e d u le d a n d h e ld q u ar te rl y b y 2 0 17 sh o w in g 7 5 % av e ra g e at te n d an ce b y D A C m e m b e rs In 2 0 16 D A C m e e tin g s w e re ad h o c an d m o st ly h e ld in re sp o n se t o a n e m e rg e n cy si tu at io n . M e e tin g n o te s re co rd at te n d e e s. P ar tic ip an t lis t fo r m e e tin g s h e ld o f D A C . M e e tin g s sc h e d u le d . Tr ai n in g o r p ro vi si o n o f in fo rm at io n e n su re s p u rp o se fu l m e e tin g s (e sp e ci al ly d u ri n g ‘p e ac e tim e s’ ). D M O t o as si st D A C m e m b e rs t o u n d e rs ta n d re sp o n si b ili ti e s. D A C m e m b e rs t o at te n d . D A C m e m b e rs w ill a tt e n d (e sp e ci al ly d u ri n g ‘p e ac e tim e ’). C o lle ct m in u te s o f D A C m e e tin g s. C o m m e n ce m e n t o f 2 0 17 . A /C E O 1.7 .9 C e n tr al is e d D R M d at ab as e B y Ja n 2 0 18 th e re is a s h ar e d D R M d ri ve t h at ca n b e a cc e ss e d b y al l D M O st aff t o s h ar e in fo rm at io n . T h e re is n o sh ar e d d at ab as e o r st o ra g e fa ci lit y in p la ce a n d a cu ltu re o f in fo rm at io n sh ar in g is la ck in g . # u p lo ad s fr o m D M O s ta ff t h at ca n b e ac ce ss e d o n s h ar e d d ri ve . S ta rt w ith M N R E in tr an e t to p ro m o te cu ltu re o f sh ar in g in fo rm at io n . S e e k fe e d b ac k fr o m s ta ff a t D M O m e e tin g s re u sa g e o f sh ar e d d ri ve . M N R E in st al l sh ar e d d ri ve in n e w N E O C C e n tr e . D M O st aff a cc e ss in fo o n sh ar e d d ri ve . M N R E c an in st al l i n tr an e t in t h e fi rs t in st an ce . D M O st aff w ill d e ve lo p cu ltu re o f sh ar in g in fo o n s h ar e d d ri ve . In fo rm at io n w ill b e r e le va n t fo r D M O p u rp o se s. S cr e e n sh o t o f sh ar e d d ri ve fo ld e rs B y Ja n 2 0 18 A /C E O 29 1.7 .10 E m e rg e n cy R e sp o n se M an u al t h at in cl u d e s al l S O P s an d in fo rm at io n re q u ir e d f o r a d is as te r se tt in g a n d th at is t e st e d at t h e A g e n cy le ve l # A g e n cy sp e ci fic E m e rg e n cy R e sp o n se M an u al th at is t e st e d in 2 0 18 a n d 2 0 2 0 T h e d e ve lo p m e n t o f th is m an u al h as b e e n o u ts ta n d in g . S O P s ar e d e ve lo p e d b u t n o t co m p ile d in an A g e n cy m an u al . T e st in g o f A g e n cy le ve l m an u al s h as n o t b e e n c o n d u ct e d . E m e rg e n cy R e sp o n se M an u al . S im u la tio n e xe rc is e s re co rd e d . C o m p ile ag e n cy sp e ci fic m an u al s an d u p d at e a s re q u ir e d . C o n d u ct si m u la tio n e xe rc is e s le d b y D M O t o te st a g e n cy re sp o n se p la n s. A g e n ci e s w ill at te n d si m u la tio n tr ai n in g . S e co n d ar y d o cu m e n ta tio n so ft c o p y M an u al s an d tr ai n in g r e co rd s B y Ja n 2 0 18 D M S e n io r O ffi ce r 1.7 .11 U p d at e d 2 0 0 7 D is as te r A ct o f P ar lia m e n t R e vi se d D is as te r A ct e m p h as is in g in te g ra tio n o f D R M , i n cl u d in g p re ve n tio n a n d p re p ar e d n e ss is p as se d b y Ju ly 2 0 17 2 0 0 7 A ct h as e m p h as is o n re co ve ry a n d re sp o n se w ith so m e r e fe re n ce to in te g ra tio n o f p re p ar e d n e ss an d p re ve n tio n th at c o u ld b e st re n g th e n e d . C o p y o f re vi se d A ct R e vi e w o f 2 0 0 7 A ct . P as si n g o f le g is la tio n . Le g is la tio n is p as se d w ith ad e q u at e in co rp o ra tio n o f D R M R e vi e w s o f se co n d ar y d at a an d lia is o n w ith le g is la tiv e as se m b ly . B e fo re 2 0 17 M N R E C E O a n d D M O A /C E O (F N ) 30 1.7 .12 R e vi se d N D M P, in cl u d in g N A P w ith M E L D A C e n d o rs e d N D M P b y Ju ly 2 0 16 . N A P w ith M E L fr am e w o rk O ld N D M P is b e in g r e vi se d in 2 0 16 a t th e s am e tim e a s re vi si o n s to D is as te r A ct 2 0 0 7. N o M E L in p la ce t o m o n ito r p re vi o u s N A P. N D M P a n d D A C e n d o rs e m e n t R e vi e w o f D is as te r A ct 2 0 0 7. C o n su lta n cy to r e vi e w a n d re vi se N D M P (C IP ). A C C D R M M & E in p u ts t o d e ve lo p M E L ag ai n st p ro p o se d n e w N A P. N e w K e y ac tiv iti e s, o u tp u ts a ri si n g fr o m a ll D M O ac tiv iti e s ar e in cl u d e d in N A P an d M E L. N ap m o n ito ri n g is m ai n ta in e d a n d A /C E O is a b le t o re p o rt o n N A P to M N R E C E O an d E n v S e ct o r C o o rd in at o r. M o n ito ri n g / R e p o rt in g ag ai n st N A P B y m id 2 0 16 . A /C E O O u tc o m e (3 .1 N E S P ) O u tp u ts (r e la te d t o O u tc o m e 3 .1 N E S P ) In d ic at o r B as e lin e N o w (m id 2 0 16 ) M e an s o f V e ri fic at io n (M O V ) A ct iv iti e s A ss u m p tio n s/ R is ks M e th o d s T im in g R e sp o n si b ili ty 3 .1. C lim at e C h an g e a n d D is as te r R is k M an ag e m e n t m ai n st re am e d a cr o ss p u b lic , p ri va te a n d 31 3 .1. 1 S e ct o r w id e P la n s w ith e vi d e n ce th at D R M / C C A is m ai n st re am e d ac ro ss s e ct o r, in co rp o ra tin g p ro te ct io n o f cr iti ca l in fr as tr u ct u re (e g w at e r su p p ly ). 10 o u t o f 15 se ct o rs a re as se ss e d as h av in g ad va n ce d le ve l o f in te g ra tin g d is as te r ri sk m an ag e m e n t b y 2 0 2 0 In J u ly 2 0 16 , sc o re ca rd s fo r W at e r, E n vi ro n m e n t, A g ri cu ltu re / F is h e ri e s sh o w e d ad va n ce d p la n s th at in te g ra te d is as te r ri sk m an ag e m e n t R e su lts o f se ct o r le ve l sc o re ca rd s sh o w le ve l o f m ai n st re am in g / in te g ra tio n o f D R A ss e ss m e n t p an e l r an k th e le ve l o f in te g ra tio n fo r 14 s e ct o rs in cl u d e s re vi e w o f S e ct o r P la n s, p ro g re ss re p o rt s, D is as te r P la n s an d ag re e d ra n ki n g , w ith re co m m e n d a tio n s th at a re sh ar e d a t th e se ct o r le ve l an d fi le d a t D M O . P la n is n o t a g u ar an te e o f im p le m e n ta tio n . S e ct o r C o o rd in at o rs w ill a d o p t re co m m e n d at io n s to im p ro ve m ai n sr e am in g . C /C u tt in g is su e s w ill a ls o b e m ai n st re am e d . A ss e ss m e n t an d R an ki n g e xe rc is e , b as e d o n re vi e w o f se co n d ar y d at a B y m id 2 0 17 D R R /D M P ri n ci p al O ffi ce r 3 .1. 2 A g e n cy D is as te r R e sp o n se P la n s (s e ct o rs an d a g e n ci e s) in p la ce , te st e d a n d in cl u d e D R M fo ca l p o in t B y 2 0 2 0 # P ri va te B u si n e ss (e g h o te ls ) w ith D R P s, # G o ve rn m e n t, in cl u d in g S O E D R P s, # D o n o r D R P s In 2 0 16 , 4 0 /3 2 1 vi lla g e d is as te r p la n s, in cl u d in g h o u se h o ld d at a D M O fi le s w ith R e sp o n se p la n s lo d g e d f o r P ri va te , G o ve rn m e n t Te m p la te d e ve lo p e d fo r D R P la n . A g e n ci e s co m p le te te m p la te , w ith D M O as si st an ce . D A C e n d o rs e D R P la n s. P la n s fil e d w ith D M O . D A C w ill co n d u ct a re vi e w o f its R P an n u al ly . D M O an d D A C w ill e n d o rs e r e vi se d R P s. R e vi e w o f se co n d ar y d o cu m e n tt io n , in cl u d in g D A C e n d o rs e d p la n s A n n u al ly A /C E O 32 3 .3 .3 W h o le o f G o ve rn m e n t te m p la te f o r D is as te r R e co ve ry B y 2 0 16 , i n t h e ca se o f d e cl ar e d e m e rg e n ci e s, se ct o rs r e p o rt o n re co ve ry u si n g D M O /M O F w h o le o f g o ve rn m e n t te m p la te , n cl u d in g ag e n cy re p o rt in g te m p la te s to ap p e n d W O G re p o rt . # D o n o r in ve st m e n t p la n s as se ss e d a s in te g ra tin g d is as te r re sl lie n ce a t Ja n u ar y 2 0 17 . W h o le o f G o ve rn m e n t te m p la te d e ve lo p e d f o r re sp o n se t o T C E 2 0 13 1 4 (l e d b y M O F ), in cl u d in g G u id e t o M & E an d A g e n cy sp e ci fic r e p o rt in g te m p la te s. R e sp o n se ag e n ci e s w e re u til is in g t h is f o r fin al r e p o rt in g . W h o le o f G o ve rn m e n t Te m p la te s fo r R e co ve ry a re av ai la b le w ith D M O a n d M O F D o n o r In ve st m e n t P la n s R e vi e w o f T C E W O G te m p la te f o r re co ve ry a n d ad ap ta tio n fo r fu tu re u se . A n n u al m e e tin g s (p re cy cl o n e se as o n ) w ith d o n o rs t o e m p h as is e an d a d vo ca te fo r D R M fo cu s in in ve st m e n t p la n s. D o n o rs an d D M O lia is e r e in ve st m e n t p la n s. D M O w ill c an le d r e sp o n se ag e n ci e s in co m p ili n g re p o rt s an d d is til in fo f ro m re sp e ct iv e re p o rt s in to o n e co m p ile d W O G re p o rt . A g e n ci e s w ill b e a b le t o fo llo w t h e te m p la te u se d in T C E a n d ad ap t fo r fu tu re e m e rg e n ci e s. D o n o rs w ill m ai n ta in a h ig h p ri o ri ty f o r D R M in t h e ir in ve st e m e n t p la n s, in cl u d in g al lo ca tio n o f re so u rc e s (b u d g e t, h u m an re so u rc e s) . C o lla te d o cu m e n ta tio n f o r u se in d e cl ar e d e m e rg e n cy si tu at io n , in vo lv in g o f m u lti p le ag e n ci e s (e g cy cl o n e , ts u n am i). R e vi e w o f se co n d ar y d o cu m e n ta tio n (d o n o r in ve st m e n t p la n s) B y 2 0 17 A n n u al ly A /C E O A /C E O 3 .3 .4 D o n o r in ve st m e n t p ro g ra m s fo r S am o a ar e in cl u si ve o f d is as te r ri sk m an ag e m e n t # D o n o r in ve st m e n t p la n s as se ss e d a s in te g ra tin g d is as te r re sl lie n ce a t Ja n u ar y 2 0 17 . # D o n o r in ve st m e n t p la n s as se ss e d a s in te g ra tin g d is as te r ri sk m an ag e m e n t at Ju ly 2 0 16 . D o n o r In ve st m e n t P la n s A n n u al m e e tin g s (p re cy cl o n e se as o n ) w ith d o n o rs t o e m p h as is e an d a d vo ca te fo r D R M fo cu s in in ve st m e n t p la n s. D o n o rs an d D M O lia is e r e in ve st m e n t p la n s. D o n o rs w ill m ai n ta in a h ig h p ri o ri ty f o r D R M in t h e ir in ve st e m e n t p la n s, in cl u d in g al lo ca tio n o f re so u rc e s (b u d g e t, h u m an re so u rc e s) . R e vi e w o f se co n d ar y d o cu m e n ta tio n (d o n o r in ve st m e n t p la n s) A n n u al ly A /C E O 33 3 .3 .5 A va ila b ili ty o f C o n tin g e n cy E m e rg e n cy F u n d in g , In ve st m e n ts to st re n g th e n D R M /C C A an d D is as te r In su ra n ce B y m id 2 0 18 R e g io n al in su ra n ce in p la ce a lo n g w ith c o n tin g e n cy e m e rg e n cy fu n d in g a t th e n at io n al le ve l. W ith in 1 m o n th o f o cc u rr e n e o f d is as te r e ve n t re ce ip t o f in su ra n ce p ay m e n t. # e m e rg e n cy e va cu at io n ce n te rs t h at m e e t re si lie n ce st an d ar d s In M ar ch 2 0 16 E m e rg e n cy co n tin g e n cy fu n d in g in p la ce (M O F ). R e g io n al In su ra n ce p la n n e d b u t n o t in p la ce . M O F h e ld in su ra n ce ce rt ifi ca te s S e cu re fu n d in g . S ta ff in p u ts (M O F ). M ai n ta in in su ra n ce . F in an ce in ve st m e n ts to s tr e n g th e n D R M /C C A (in cl u d in g e m e rg e n cy e va c ce n tr e s) . C o n tin u at io n o f p ro je ct t o e n ab le co n tin g e n cy /e m e rg e n cy f u n d in g an d d is as te r in su ra n ce s. S e co n d ar y d o cu m e n ta tio n (r e vi e w o f P R E P d o cu m e n ta tio n ) m id 2 0 17 an d in d is as te r e ve n t A /C E O M O F 3 .3 .6 B as e lin e d at a av ai la b le fo r al l se ct o rs to a ss is t e st s fo r D A LA in e ve n t o f m aj o r e m e rg e n cy re sp o n se B y m id 2 0 18 , 6 se ct o rs h av e b e e n t ra in e d in P D N A (D A LA ) an d h av e d o cu m e n te d b as e lin e s in p la ce fo r th e ir s e ct o r. P D N A f o r A g ri cu ltu re / F is h e ri e s (2 0 16 ); To u ri sm (2 0 15 ), N at io n al le ve l P D N A Tr ai n in g re co rd s, in cl u d in g b as e lin e st at is tic s P D N A (D A LA ) is c o n d u ct e d fo r se ct o rs , in cl u d in g b as e lin e d at a fo r u se in p o st d is as te r. B as e lin e d at a fr o m A g e n cy is s h ar e d w ith M O F a n d D M O (a s p re p ar at io n fo r d is as te r re sp o n se ) A p p ro p ri at e st aff a t se ct o r le ve l r e ce iv e d P D N A (D A LA ) tr ai n in g . P D N A (D A LA ) co n tin u e s to b e ac ce p te d m e th o d o lo g y. B as e lin e d at a is m ad e a va ila b le to M O F a n d D M O . M O F /D M O co n fir m r e ce ip t o f b as e lin e d at a. m id 2 0 18 A /C E O M O F 34 3 .3 .7 E n h an ce d co o rd in at io n o f e m e rg e n cy se rv ic e s (D M O , F ir e , P o lic e , S R C , N H S ) B y 2 0 17 Q u ar te rl y C o o rd in at e d m e e tin g s (D M O , F ir e , P o lic e , S R C , N H S ) f o cu si n g o n p re p ar at io n an d p re ve n tio n ac tiv iti e s ar e h e ld . # C o o rd in at e d In ci d e n t m an ag e d C o o rd in at io n e vi d e n t in e m e rg e n cy re sp o n se b u t le ss s o re p re p ar at io n , p re ve n tio n co o rd in at io n . M in u te s o f Q tr M e e tin g s (D M O , F ir e , P o lic e ) M e e tin g s sc h e d u le d . M e e tin g s co n d u ct e d an d m in u te d , w ith A ct io n s. Tr ai n in g co n d u ct e d (e g S e ar ch an d R e sc u e , T O T ), co o rd in at e d in ci d e n t m an ag e m e n t E m e rg e n cy se rv ic e s an d D M O w ill b e ab le t o e ff e ct iv e ly co o rd in at e ag e n d as / ac tiv iti e s an d co o p e ra te E c o p ie s m in u te s 2 0 17 A /C E O 35