Executive Agencies (Drilling and Dam Construction Agency)(Establishment) Order, 1999 (G.N. No. 11 of 2000)

Execuhve Agencies (Drilling ami Dam Constructiqn Agency) (Establishment) GoVBRNMl!NT NonCE No. 11 published on 28/112000 THE EXECUTIVE AGENCIES ACT, 1997 (No. 30 OF 1997) ORDER Made under section 3 THE EXEClTTIVE AGENCIES (DRILUNG ANO DAM CONSTRUCTION AGENCY) (ESTABLISHMENT) ORDER, 1999 , l. This Order may be cited as the Executive Agencies (Drilling and Dam Coostruction Agency) (Establishment) Order, 1999. 2. There is hereby established the Drilling and Dam Coostruction Agency as an Executive Agency and shall be deemed to have come into operatioo on 26th day of March, 1999. 3. Toe functions, aims, objectives, responsibility, performance stan­ dards and other matters relating to the Drilling and Dam Coostruction Agency shall be as specified in the Framework Documeot set out in the Schedule to this Order. SCHEDULE FRAMEWORK DOCUMENT FOR DRILLING AND DAM CONSTRUC­ TION AGENCY FUNCTJONS l. The Functions of Drilling and Dam Construction Agency are split into primary and secondary categories as follows 26 Executive Agencies (Drilling and Dam Construction Agency) (Establishment) G.N. No. II {contd.} (a) Primary Functions: (i) The Primary functions ofthP, Drilling and Dam Construction Agency shall be as foUows (ii) ground water exploration and production by drilling, rehabilitating and maintaining shallow and deep boreholes; (iii) site investigations boreholes concerned with soil engineering; (iv) construction of earth dams; (v) government injection holes to reinforce and stabilise soil structures. (b) Secondary Functions: The-secondary functions of the Drilling and Dam Construction Agepcy shall be as foUows (i) core extraction boreholes for mineral exploration and prospecting purposes; (ii) blast holes for mining production activities; (iii) large diameter boreholes for rescue of miners trapped underground; (iv) hiring of equipment to and from other organisations; (v) supervising boreholes drilling and dam construction contracts; (vi) management supports for donor funded drilling and dam construc­ tion contracts; (vii) training borehole hand pump care takers; (viii) assessment ofdrilling and dam construction equipment and projects; (ix) consultancy services on drilling, dam construction and soil testing. AIMs 2. The aim ofDrilling and Dam Construction Agency is to develop sus tainable and safe water sources through efficient means and at cost effective prices. 27 Executive Agencies (Drilling andDam Construction Agency) (&tablishment) G.N. No. 11 (c0nt4.) 3. In support of the above aimsand canyiDg out its roles, the Drilling aod Dam CoDstruction AgeDi;y's objectives an: to (a) complete an agreed programme of water .boreholedrilling for clients at reasonable costs in order to develop safe and sustain­ ablegroundwater soun:es; (b) complete an agreed RPgramDIe of small earthdamcoDStruc­ tion WOlD in order to harvest raiJIwater for the domestic and economic purposes, and to iDcrease rechalge into groundwater ac:quifeIS; (c) oomp1ete and agreed programmefo borehole water supply sys­ tem, rehabilitation, includingcleaning. developingand testing; (d) improYe the AfpnJ:y's effectiveDess by rehabilitating essential existingequipDeDt, streDgthening its tec1mical teams, and im­ proving traDsportation, coJlllllUDication and campiug facilities; (e) undertake AgeoJ:y's operations in an economical and efficient 1118D11e1', making use of appropriate modem technology, and achieveagreedefl'eciency targets; and (1) achievefiDancial self-sufficiency by theyear 2002. M!NDTBIt.'s RBsPONSIBJUIY 4.-(1) The Minister for Water shall be responsible for determiniDg the poIk:y framework and operation bouDdaries within which DrilJiDg IDd Dam Construction Agency operates and the financial reIOUl'CeS to be made avail­ able to the Agency. (2) The Minister shall be responsible for (a) establishing the Drilling and DamConstruction Agency; (b) appointing its ChiefExecutive IDd Memben of the Ministe­ rial AdvisoryBoard; and (c) ensuring the Government derives bencftt from creation of the Agency. 28 Executive Agencie8 (Drilling and Dam Construction Agency) (Establishment) G.N. No. 1J (conld.) P!mMANENT SECRETAllY S. The Permanent Secretary sball be responsible for strategic manage ment of the ~illing and Dam ColII&ruCtion Agencyandfor that purpose'he will give directionsto ChiefExecutive, having due regard for need to uphold Drillingand Dam Construction Agei.cy's autonomy in the dayto daymanage­ mentof its affairs. THE MJNimmJAL AnVISOllY BoAlU> 6.-(1) Thereshall be a MinisterialAdvisory Board(MAS) whose functions sbaII be to assist the ministerwith the reviewof Agency's plans, budgets and in settingobjectives and key performance targets. (2) The functionsof the MinisterialBoard sball be to give adviceto the MinisterandthePermanent Secretary on the following (a) thedevelopment andmaintenanceof a strategicframework (b) theobjectives of theAgency; (c) the acceptability of the Chief Executive's plans and associated budgets; (d) the setting of prioritiesandannual performance targets for the Agency; (e) the Agency's annual reports andaccounts; (f) the evaluationof the Agency's performance; and (g) any other matter provided for in the Executive Agencies Act (No. 300fl997). 3. (a) The PermanentSecretary sball be theChairman of theMiniste rial Advisory Board; (b) The MinisterialAdvisory Board sball hold its meeting as often as the Chairman may determine but not less than twice in each financial~.. CHmF ExEcunvE 7.-(1) The CbiefExecutiveshaU be responsible for managingDrilling and Dam Construction Ageni;yand he shaI1 be specifically responsible for 29 Executive Agencies(Drillingand Dam Construction Agency) (Establishment) G.N. No. 11 (col'lld.) (a) thepreparation and submissionof strategicand business plans and associatedbudget; (b) the implementationof approved plans, including the achieve­ ment ofperformancetargetl}i (c) the deliveryof the agreed programmesof services to customers, on schedule and to specifications; (d) efficient,e1fective and economk:al organisations and manage­ ment of the assetsand resourcesallocatedto him, and in accor­ dance with theprinciples offairness and equality as outlinedin government policy; (e) the setting of prices and user charges; (I) the provision to the Permanent Secretaryof such information as maybe required to enable performanceto be monitoredand measured; (g) the preparation of an Annual Report and Accouts for submis­ sionto thePennaneDtSecretary, theMinisterofWa1erand there­ after to theParliament. (2) The ChiefExecutive Officer shall be responsible for the effective.... SODDe1 maMgement of the Agency's employees in particular control, disci­ pliDe and development. Heshall appoint suchnumber ofemployees as he may consider necessary or desirablefor theefficientand e1fective discharge of the functions ofthe Agencyand on suchterms and conditionsofservice as he may determine in accordance with any directions issued by the Minister respon­ sible for Civil service. 8. WIlenmeasuring the Drilling and Dam Construction Agency'sper fOrmaD<:e, quality of service, efficiency and financial self-sufficiency are the specific parameters that will be used (a) whenassessing quality of service, the followingwill be taken on account (i) timely responseto requests ofclients; (ii) adberence to controlrequirements; 30 c.):fCUti've Agencies(DrillingandDam Constnl.f;4:cn Agency) (Est~b!~:::~·.::~.... " •• - a.N. No. 11 (con/d.) (N) number of contractswoncompared to privatecompanies. (h) when assessing fiD8ncia1 performance the fOllowing shall be considered and looked at (i) actual cost as percentage of approves target cost; (ii) leveloffiDancial controlachieved; (iii) increase in revenue collections; (iv) clean external audit reports; (v) acceptabilityto financial lending institutions(Banks etc); (vi) timely and accurate quarterly and annual financial re­ ports to the Ministerial Advisory Board and the Perma­ nent Secretary. (c) when assessing efficiency the following shall be taken mto ac­ count (i) reduction of everheadcosts; (ii) reduction of products costs; (iii) chargeable time as a percentage of total time n~j.fv....wer utilisation; (iv) equipme:Dt utilisation. (d) thequality of services andproducts sball bein accordancewith accepted national andinternational standards and to the satis­ faction of <:ust9mers. D8Jr ,x, Salaam, 31tb December, 1999 31 MUSSA S. K.N~oAA, Ministerfor Water