DENR Administrative Order No. 2005-21: Revised guidelines on the establishment and management of Integrated Protected Areas Fund (IPAF)

l~l'j1111di,' olthc I'llllippillt's 1h'IJ;ll'lllll'uluf EuvinlllUlt'llt :1Il1l Nalural nt'SHUnTS v i ~,I .\-:I~; /\ venue, Ili1i111:111, ()m'/oll ( ~i ly 11'1 rJno, (n:q n2!j.f'fi-7G Ill:m '((1:17) 9?fj G;.,:;,/ p·'O Gr, 7.f) III 79 '~1;"'n--r,G-31 il' 15 ~1/<l-7n.1j 1 11,,13 DENR ADMINIST~ATIVE ORDER NO. 2005- :(/ ocr II 10051 SUOJECT: Revised Guidelines 011 Ole Establishment and ManagemGnl of'l..wgrated Protected Areas- Fund (IPAF) Pursuant to Section 1G of RA 7506 otherwise, known as the National kllegrated Protected Areas Syslem (NIPAS) Act of 1992 and Its Implemel1Ung Rules and Regulations and in order to provide flexibility in acoessing the IPAF. DENR Adminlslrative Order No. 96-22 is hereby amended accordingly. Section 1. Objective and SCope- It shall be the objecliva of this Order 10set ilia procedure thai the DENR and lhe Protected Asea Managemenl Board (PAMB) shaR follow in Ihe establishmenl and rnanagement of the GentraIIPAF and Protected Area SUb-Fund 10 promote the sustained financing of ale operalions of the Nationallntegraled Protected Areas System (NIPAS). This Order shall also set the procedures for the solicitation and utilization of donations, endowments, grants, and other forma ofcontrlbulions to the protected areas, Furthermore, this Order shall be implemented in aU protected areas comprising the NIPAS. Saction 2. Eslllbliohmeni and Manogomenl of the IPM - AD revenues generated by the protected areas shoRbe deposited as lrual account maintained by Ihe DENR in any authorized govemmont deposltory bank. The Fund is set up to operate both at the national (Cenlral IPAF) and 1oc.1 (Protected Asea Sub rund). The Central IPAF is Ihe trust fund directly administered by lhe Protected Areas and Wildlife Bureau representing the 25% of the revenues from different protected areas while the PA Sub-Fund is a lrutt fund relained by any protected area and managed by its respect"'e PAMB representing 75% of the revenues generated by the protected area for the deVelopment and maintenance of the are. in accordance wtth the eXisting guidelines and budgetary policy on the use of income. However, contJibutkms, endowments, donations and grants shall be exempted from the above-rnennoned sharing provision. For this purpose, the following guidelines shaRbe fo : 2.1 AI the local level, Ihe Protected Asea Management Ooard (PAMO) shall monitor Ihe collection, accounting end depostt of income inlo the IPAF. 2.2 The PAMo shall recommend the designation of a Special Collecting Officer (SCO) to the DENR Regional Executive Director (RED). subject to existing accounting and auditing rules and regulations. The RED. in tum. shall designate a Special CollecUng omeer. 23 The seo ,h,,11 couoct Ices and donations. and shall give monlhly accounting 10fJf)ll In 1110 PAMO. 24 The SeQ sh::tll iss-uc ofllcial receiptsztlckets as an acknowledgement of collections. 2.G All income gcncrnled shall be deposited preferably in any authorized govemment depository bank exceptio Gases where there is no authorized government <!epo!;ilory hank lhru a specific protected area fum.! code. 2.0 TIm SC05hail prepare three copies each or the Dank Deposit Slip, and List of Deposited CollecUonsand shall present saki sfjp to the Government Bank-in making the depoSits. The SeQ retains duplicate copies 01 lhe Dank deposit-Slip. 11,e third copy shall be handed over to the concerned Accountant. The SeQ shall tender monthly report or collections anti deposits to the cescerted sccountent. 2.7 The concerned" flegional Accountant nearest to the concerned protected area shall ma-intain the boak ot eccoums. Report of collections and deposits and copy of the deposit .sjp shall IJe submiUed to PAwn for information and moniloring The detaifed process aprmiilting the SeQ and procedure in depositing the IPAF are indicatedln' IVlnexes 1\ and 0 of this Order. SECTiON 3. Diebursemeut of the IPAF- The use and disbursement from the funds shall be made solely for the devetoprnent; maintenance, ,dministratioo,: and management af ",. NIPAS, and duly. approved projecls endorsed b,y the PAMS, in the amounts 'authorized by lheOEMt The use and disbursement or IPAF shall be gUided by the following· 3.1 CentrallPAr 3.1.1 Upon HID recommendation of the PAWB Director, tne OENR Secretary may approve fund allocation from the Central IPAF in accordance with fhe aJtocalioncrileria indicated in Annex E of this Order. 3.1.2 Request lor funding nsejetance from the Central IPAF shall-be supported by the following-requirements: a. Duly approved ,Wolt and Financial Plan for the proposed project/activity by the Chairman of the concerned PAMB IJ. Project Proposal with delailed breakdown of expenditures; 'c. .PAMO RcsoruUon approving thq-Project Proposal and WOlk andFtnancial.Plan (WFP); and d. AeccmplishmentRepcrt or previous request, ifapplicable. J I :II he "h"",, nv-ntloned requirements shall be submille~ by the P.J\Du lIuouyh proper channels to the RED who shall, as PAMB CI~;;IilflelSoll. endorse the same to the PAWO for evaluation and appropriate action. 3.1.4 At no instance 5h<.111 the PAWn Director endorse any request for fund uHlizalilJfl without all the above-mentioned oocomems. The detailed process for .approval and disbursement of the Central IPAFis ill Annex C of this Order. 3.2 PA Sub~runu 32.1 funds can be <wailed of by the concerned protected area upon submission of the following to (he Regional Executive Director: a. Duly approved Work and Financial Plan (WFP)~ b. Project Proposal including the detailed breakdown of expendllures; C.. PI\MO Resolution approving the project proposal and WFP; and d. Accompnntuncnt Report of previous request, if applicable. 3.2.2 All documents mentioned above shall be forwarded to the Office of lhe PCNH. 3.2.3 The concerned Accountant shall prepare an updated trial balance of the agency, attach copies of the bank deposits from the authorized government bankaod submit the documents to the,. :",,: RED for approvallhrough endo"""""nl of the PENRO. 3.2.4 At no instance shall the REO process/approve any disbursement without all of the above-mentioned documents. 3.2.5 A copy uf the approved WFP with the above requirements shall be forwarded to PAwn for information and monitoring. 3.2.6 Reports of actual disbursement of funds shall be submitted to PAWn on monthly basis for infOlmation, consolidation and monitoring purposes. The detailed process lor approval and disbursement of PA SUb-Fund is depicted in Annex 0 of this Order. Section 4, Collection, Deposit and Utilizalion of Contributions, Grants and Donations for Protected Areas - Pursuant to COA Circular Letter No. 2003-005 dated 21 November 2003, the following shall be the procedure for the collection, deposit and utilization of contributions, endowments, donations and grants for protected areas: 4.1 The DENR Secretary or the PAWn Director or the RED as Chailperson of the PAMO may receive donations, endowments, contributions and grants for specific purpose/intent of the protected area. Such contributions, endowments, donations and grants shall be deposited in a trust account in lhe name of the protected area with authorized government -depository bank. 4.2 All connnnntous. qranls and donations shall be properly covered uy deeds of donetion. • 4.3 For coonmuuons. cudcwrnonts, donations and grants for the System, a WFP shall be prepared in accordance with uie Deed of Donation. For contribulions, endowments, donations, and grants for specific protected area, a WFP shall be prepared in accordance with the Deed of Donation for the approval of the PAMO. The WFP shall be the basis for the disbursement of such funds. Section 5. Enectivity - This Order shall take errect immediately and revokes DENR Administrative Order No. 90-22 and other issuances inconsistent herewith. •. DEFENSOR ~. Tp,!;<;/I'Irfop/l''1o-iplll ~t,p"onlm;!lq-fin"l C8IlessflpafIDJ\Q·IPAF· 3TflE'AMUNlNG m1l\t.l 07114105 09J771O!i Annex A. Appointing the Special Collecting Officer j---------. I I I t 1 I .. ~l----l--, I i I' I i I PAMB andPAsU : .;:'" ,;,.".". . ..:. , , I.. I Resolution Recommending the de~ignation ,; of an SeQ' ' , ·,i " PASo PENRO I I ! ! ... RED '. Special.o.rder desigra.ting the sco. • '.on' ~ -t... .. . ' ~,.:.;< -, ...... ,.:... -. PAWS Director t I I,, I I r I I I .-.o! ! I I I i I I j I ~ i I I I I Annex 8. Procedure in Depositing Collected IPAF II rEntryon I I Books Il of Accounts j PENRO/ RED Duplicates (If Deposit ~ Slip/Bank r tlBl Statement r---' ... 11I i :List of Deposited i i i Collections ! i .. :" ••• ' ... ""T "'".. I . .- - . - -- . I I '~I :~;: . .. i ! I Cash or check Contributions. Endow'ments, Donations and grants I Cash from entrance ! and user's, fees. ! I and taxes PROTECTED .\REA BANK PENRIRED OFFICE Annex C. Disbursement of Funds (Central- IPAF) I Secretary 6 PAWS Director \ I.' r ·.......... t ~',- '1110~~~ REDPENRO """"'- ....~ •• ML" "r'. Checks , ,i I I I L i ! Aut.,0 rized Goveonment Bank .~. ..- ... '.~--' ,. .....! 28 + . rTl':~~~~ '---=-l ---, ;--- --., h";"~. Lat~st trial ~ 1.Reviews aj1d IR1' ~v~fu~~~S~~I .. balance of the ~ evaluates VI. FPI 1 " Trust fU,'i:l, Id Project proposal. I. Project proposal. : i I U2. Recommends ! 2. Copy of the 12. Recommends I! and endcrse for d "'-s'" S""'5 andendorse to .' approval the~ ....... " I..... . I , PAWB for I i fund allocation in 3. Request for \ approval of WF? i accordance with t"',e L:tiU:::atio;'"l of I I I the allocation he trust fund ' 3.Forvvard copy I criteria. , of the approved I d I ' I 3. M:mitors an I WF? and I i consolidates [correspondinq II' collections and I documents to I . , deposits of I, PAW3 \ i revenues s I actual i 4, Repo:t of : : disbursements of I actual the funds j ~ disbursements of.../ " I ' : fwo:Js. I Vouchers PAM3 assisted bj' the P,t..Su 3, Resolution ty the PAM3 approving the proj.pros·INVF?. ,. I 1.D~ly approv.:.:!I :nl 1. Certificate of Woo k & FmarL,a,: D'" s'tsl P I L po I•. la;,; : r S......... ~ ... .,....J" .",.em n.~, : I Deposit f,o=1l i be E.a!lY: I' I i , i I . i I , I I, i I 4.Accomplisr,. : rnent Report. 2. 8reakd:Jw:": ':If Expenses ! according to hs described format. Annex O. Disbursement of Funds (PA - Sub Fund) ro.r"~. I • ,~r."'W· ,il'1I"- is,..;)III"" , ~•• -,,:.,;::j:' .~, PAWS Director 2. r"bnitors the revenues and the actual disbursements of funds 2. Update database on IPAF 4 1.Reviews and monitors the :., implementation i ofWFP. ! "'=i j I I . I .3 , L I.... -"""'!!'-, 3. Request br the uti!:zati:lrl of t:-,e trust f:.J:ij 2. Copy of the cepositslips. 6 \';;c" "~''''- ~-:-~'-;;c.:..~ r~~='~~': ~=:'~:>'~-" ~:-='="':'i.:'1;~" bz .m ~ - . "... .,.,~..", ~ ~~,"'.~ ""· "",Lr :"","~." ...... ~-,'• .' PENRO i RED Checks 1.Approves/disap prove the request i .for the utilizationfl affunds :1 2. Forward copy 'I of the a;J;lrcvej . WFP and I I correspondinq documents to I PAWS \ 3. Report of . actual I ; Idisbursements of 'I i funds. I .I~ pI / 1 7 ~ , , ;--- l" . ~ Authorized Government 8ank i ' I ! i I ;.) 1/ I :-- ,' 3, R-es:ll'flio;-, by the FAM8 apprc~'j;12 the proj. prop'lA\'rP: 2. Breakdown of EX?=~5es­ aC~:lrd~:l:;; to the cescribeo b'1713: 1. Duly approved Work & Flnanc.al Pia" IPAM9 Iassistec by I i ~P;UI Disbursement Vouchers ,...----------,j':·:3-ca-'e--.LI 1. Latest trial ; of ~i balance of the I ! Depos'ts/ 1 Trust fund. S:at~me;,~ of t De~=sj: frorn t,e B3'1'; • Annex E. Allocation Criteria for the Disbursemont of Funds from the Cenlral Protected Area Fund (CIPAF} Prforlttzuttou CrHnrh The following protected areas are priority for funding assistance from the CentrallPAF 11 Protected ;W~i1~; with PAMO. 1.2 protector! mons without funding assistance either from local or foreign insfftutions. 2 Criteria Once the protected mea meets the above.menhoned criteria, it will be evaluated on tho rolloWing: (50%) 2.1 Protected areas that are in need of immediate funding assistance for protection from further degradation based on the following considerations: 3. Existing and potential threats that. will lead to biodiversity loss/degradation such as but not limited to logging, slash and burn fmming and timlJerlwildlife poaching; - (20%) b. Presence of threatened and endemic wildlife in the area; (15%) c. National and global significance of the area; (15%) 2.2 Protected arens shall also be assessed based on the following socio-economic considerations: (50%) a. Protected areas without income but with high ecotourism potential and other polentials to genefate future income; (20%) b. Protected areas with PAMB and Staff andlor organized communities capable of implementing projects; (15%) c. Protected oreas management authority that have strong linkage with local government units and communities. (15%) The protected area that passed the 70% rating shall be eligible for funding from the CentrallPAF. 3. OUter Provisions A protected area can only-avail funding from the CenlrallPAF once every five (5) years wilh the maximum amount of PhP500,OOO.OO The ceilin!] for fttndinq assistance shall depend on the amount available at the CentrallPl\F. II~.•