Land Disputes Tribunals (Forms and Procedure) Rules, 1993 (Cap. 303A)

Land Disputes Tribunals CAP. 303A 9Rev. 2010] [Subsidiary] SUBSIDIARY LEGISLATION THE LAND DISPUTES TRIBUNALS (FORMS AND PROCEDURE) RULES, 1993 1. These Rules may be cited as the Land Disputes Tribunals (Forms and Procedure) Rules, 1993. 2. In these Rules, unless the context otherwise requires— “Appeals Committee” means a Land Disputes Appeals Committee constituted under section 9 of the Act; “chairman” means the chairman of a Tribunal; “clerk” means the clerk of a Tribunal; “register” means the register required to be kept in accordance with section 3 (3) of the Act. 3. (1) An application for a determination of a dispute under section 3(1) of the Act by a Tribunal shall be in Form A set out in the First Schedule. (2) A notice of hearing of the claim to be served on the complainant shall be in Form B set out in the First Schedule. (3) A notice of attendance to be served on the objector shall be in Form C set out in the First Schedule. (4) Where a court either on its own initiative or on a request by a party in a suit before it, refers a dispute for determination by a Tribunal the reference shall be in Form D set out in the First Schedule. (5) A witness summons issued by a Tribunal shall be in Form E set out in the First Schedule. 4. The fees specified in the Second Schedule shall be payable in proceedings before a Tribunal and an Appeals Committee. 5. (1) An application for an appeal to an Appeals Committee in accordance with section 8 of the Act, shall be in Form 1 set out in the Third Schedule. (2) The hearing notice, and the notice of attendance to the respondent shall be in Forms 2 and 3 respectively set out in the Third Schedule. 6. Each Tribunal shall cause to be prepared and maintained by the clerk to the Tribunal a register containing with regard to any claim referred before the Tribunal the following— L.N. 13/1993, L.N. 179/2001, L.N. 50/2008, L.N. 4/2010. Citation. Interpretation. Forms. Fees. Application for appeal. Register to be kept. CAP. 303A Land Disputes Tribunals10 [Rev. 2010 [Subsidiary] (a) date of claim; (b) claim’s serial number; (c) name(s) of claimant(s); (d) name(s) of objector(s); (e) nature of claim and relief sought by claimant; (f) names of elders present; (g) final determination; (h) date of final decision. 7. Where any dispute exists, the party desirous of referring such dispute to a Tribunal shall make an application to the appropriate Tribunal established under section 4 of the Act in the appropriate form in the First Schedule and the Tribunal shall thereupon take cognizance of the dispute and register the dispute in the register. 8. Notwithstanding the provisions of rule 7, a court may on its own motion or on an application by a party in a civil suit before it, refer any dispute for determination by the appropriate Tribunal and where such dispute is referred the Tribunal shall follow the procedure provided for in these Rules. 9. The clerk shall after charging the appropriate fee open a case file and shall record all the particulars in the register. 10. The clerk shall fix a hearing date which shall not be earlier than fourteen days from the date of registration and in fixing the hearing date, due regard shall be had to the place of residence of the objector and the time necessary for the service of the attendance notice and the hearing date shall be so fixed as to allow the objector sufficient time to enable him to appear on such day: Provided that where the parties are immediately available, the dispute may be set down for hearing at an earlier date. 11. The clerk shall prepare a hearing notice and a notice of attendance in the prescribed forms and shall effect service both on the claimant and the objector in the manner provided for by the Rules made under the Civil Procedure Act. 12. Where a witness is required to appear before a Tribunal, the clerk shall prepare a witness summons in accordance with these Rules and effect service in accordance with rule 11. 13. On the day fixed for hearing if only the claimant attends and the Tribunal is satisfied— Application to tribunal. Court to refer dispute. Case files. Clerk to fix dates. Service of notice. Cap. 21. Summoning witnesses. Procedure of hearing before Tribunal. Land Disputes Tribunals CAP. 303A 11Rev. 2010] [Subsidiary] (a) that the notice of attendance was duly served on the objector the Tribunal may proceed to hear the matter ex-parte; (b) that the attendance notice was not duly served on the objector, it shall direct that a second notice be served; (c) that the notice was not served in sufficient time for the objector to attend or for other sufficient cause the objector was unable to attend it shall postpone the hearing. 14. If on the day fixed for the hearing only the objector attends and admits no part of the claim, the dispute shall be dismissed except for a good cause to be recorded by the Tribunal. 15.Where a dispute has been dismissed under rule 14, no fresh dispute may be brought in respect of the same claim: Provided that where under these Rules a Tribunal has pronounced its decision the Tribunal may on an application by the claimant set aside the decision or vary the decision on the such terms as are just. 16. On the day fixed for hearing where all the parties are present, the claimant shall give his evidence first and may call his witnesses and produce any documents on which he wishes to rely. 17. Thereafter the objector shall respond to the claimant’s claim and support his objection by calling witnesses and producing documents. 18. Notwithstanding any provisions in these Rules, the Tribunal shall be at liberty to summon any person as a witness at any of its hearings or to produce any documents at the hearing of any dispute. 19. No party to or other person interested therein shall be entitled to appear by or to be represented by an advocate in any proceedings unless a Tribunal or an Appeals Committee directs otherwise. 20. At the conclusion of every dispute the Tribunal shall make a determination to be served on the person affected by the decision and such determination shall be filed in the magistrates court, and the court shall enter judgement in accordance with the decision of the Tribunal and upon judgement being entered a decree shall issue and be enforceable in the manner provided for under the Civil Procedure Act. 21. The chairman shall award costs and expenses to the witnesses and any other person who deserves to be awarded costs and expenses and in so doing he may be guided by the Advocates Remuneration Order. 22. Proceedings of a Tribunal and of Appeals Committee shall be open to the public. 23. A person aggrieved by the decision of a Tribunal may appeal to the Appeals Committee as provided under section 8 of the Act. Claimant fails to attend. Dismissal of dispute. Evidence to be adduced by claimant. Objector to respond. Tribunal summons persons. Advocates not allowed in Tribunals. Determination by the Tribunal. Awarding costs. Proceedings open to public. Right of appeal. CAP. 303A Land Disputes Tribunals12 [Rev. 2010 [Subsidiary] FIRST SCHEDULE Form A (r. 3 (1)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) an appliCation to File a Claim To The Clerk ………………………………………, Land Disputes Tribunal. I hereby apply to the ………………… Land Disputes Tribunal to file a claim– 1. Particulars of the Claimant: (a) Full names …………………...............…………………….. (b) Address ……………………..…..……..........……………… (c) Nationality …………..............….……….. ID/No. .….……. (d) District of Residence ……...........…………….……..……… 2. Particulars of Objector: (a) Full names …….......…………....………………………….. (b) Address …………........………....…..……………………… (c) Nationality ……….................…..….... ID/No. ……………. (d) District of Residence …........……..………………………… 3. The claim for— (a) the division of land in ………………………………………. (b) the determination of boundaries to land in ………………….. (c) occupation or working on land in …………………………… (d) trespass to land in ………………………………..………….. 4. Description of land subject of dispute: (a) Locality ………………………………………………..…….. (b) Acreage ………………………………………………………. (c) Nature of ownership ………………………………….……… 5. Material facts on which the claimant intends to reply: ………………….......………………………………………………… ………………………………………………………………………… ………………………………………………………………………… ………………………………………………………………………… 6. Declaration: I hereby declare that the above information is true to the best of my knowledge and belief. ……………………………. Signature of Claimant Note.—Should the space allowed under any particular item be insufficient for the information a separate sheet with item numbers clearly marked and duly signed by the claimant should be attached. Land Disputes Tribunals CAP. 303A 13Rev. 2010] [Subsidiary] Form B (r. 3 (2)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) IN THE DISTRICT COMMISSIONER’S/ OFFICER’S OFFICE land dispute no. ………………………. oF 19………… notiCe oF hearing to Claimant BETWEEN ……………………………………………….. Claimant Versus …………………………………………………………… Objector To ………………..............……. (Claimant) ………………….………….. ………………..…....………. TAKE NOTICE that the determination of your dispute has been fixed for …………............……. day of …..………………., 19……… at …...…… O’clock in the …….......……. noon or as soon thereafter as the dispute can be heard at the District Commissioner’s or Officer’s Office or ……………................... at …………………….. If no appearance is made on your behalf or by yourself, the dispute will be heard and decided in your absence. Given under my hand on the ………………..............., 19 …….. …………………………………….. Chairman of the Tribunal Form C (r. 3 (3)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) IN THE DISTRICT COMMISSIONER’S/OFFICER’S OFFICE land dispute no. ……………………… oF 19…………. notiCe oF attendanCe to the objeCtor BETWEEN ………………………………………………….. Claimant Versus ………………………………………………………………… Objector To ……………………. (Objector) …………………………….. ……………….……………. TAKE NOTICE THAT ............…………………….. (Claimant) has filed a claim against you in respect of Land in ……...................... (Location) …………………...……… in ………..............…… District and the hearing CAP. 303A Land Disputes Tribunals14 [Rev. 2010 [Subsidiary] of the dispute has been fixed before the Land Disputes Tribunal at the District Commissioner/Officer of ……………… District on………………… day of …………………………,19……….. at …………………………. or as soon thereafter as the dispute can be heard. If no appearance is made on your behalf or by yourself, the dispute will be heard and decided in your absence. Given under my hand on ………………………………., 19 ….. ……………………………. Chairman of the Tribunal Form D (r. 3 (4)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) COURT REFERENCE TO TRIBUNAL FOR DETERMINATION IN ……………………………. COURT AT ……………………………………. Civil Case no. ………………………… oF 19…………. ………………………………………………………….. Plaintiff(s) Applicant (s) Versus ……………………………………………………. Defendant(s) Respondent(s) THE DISTRICT COMMISSIONER’S/OFFICER’S OFFICE AT ……………………………………… P. O. Box ………………………………. The above mentioned case being a land dispute between the above parties is hereby referred to the Land Disputes Tribunal established for the ………………… Registration District for arbitration or settlement (subject matter of the dispute) ……………………………………………………………………………. ……………………….…………………………………………………… …………………………………………………………………………… Enclose herewith is a certified copy of the Court Order. You are required within .....……. Days to forward your record and finding to the Resident Magistrate at ………….. Court. Dated the ……………………………………… ……………………….. Magistrate c.c. 1. Plaintiff(s) ……………………..…………………… 2. Defendant(s) ………………………………………… Land Disputes Tribunals CAP. 303A 15Rev. 2010] [Subsidiary] Form E (r. 3 (5)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) IN THE DISTRICT COMMISSIONER’S/OFFICER’S OFFICE AT …………………………………………………… land dispute no. ……………………. oF 19…….. Witness summons ……………………………………………….. Claimant Versus ……………………………………………….. Objector To ………………………………………. (Witness) for …………………......………… ……………………………………………. ……………………………………………. ……………………………………………. WHEREAS your attendance is required to ……………..............……….. on behalf of the ……….....…............................…………… in the above district you are hereby required (personally) to appear before the Land Disputes Tribunal for the ……..……............................................ Registration District at this office on the ….…………. day of ………..............………, 19….. at......……… O’clock, and to bring with you any documents or persons connected with the above dispute, and so from day to day until your presence is dispensed with by the Tribunal. Given under my hand on …………......………………., 19……….. ……...........……………………… Chairman of the Tribunal CAP. 303A Land Disputes Tribunals16 [Rev. 2010 [Subsidiary] SECOND SCHEDULE (r. 4) Fees KSh. (a) Filing of the claim 2, 000 (b) Filing of the appeal 3,000 (c) Visitation fees 2,000 (d) Making certified copies of the proceedings 250 (e) On issue of attendance notice 100 (f) On issue of hearing notice 200 (g) On issue of witness summons 200 (h) Service fees in all case (local) 200 (i) Service of fees in all cases (outside the district) 400 THIRD SCHEDULE Form 1 (r. 5 (1)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) APPLICATION TO FILE AN APPEAL AGAINST THE DECISION OF THE DISTRICT LAND DISPUTES TRIBUNAL To: The Clerk ……………………………………....... Provincial Appeals Committee. I hereby apply to the ……………………Provincial Appeals Committee to file an appeal against the decision of the ………………….. District Land Disputes Tribunal. 1. Particulars of appellant: (a) Full names…………………………………………...……………. (b) Address …………………………………………………………… (c) Nationality …….…………….....……….. ID/No. ……………….. 2. Particulars of respondent: (a) Full names…………………………………………………………. (b) Address ……...........……………….....…………………………… (c) Nationality …….......…………………….. ID/No. ………….. L.N.179/2001, L.N. 50/2008, L.N. 4/2010. Land Disputes Tribunals CAP. 303A 17Rev. 2010] [Subsidiary] 3. Description of Land: (a) District ………………………………………………………. (b) Locality ……………………………………………………… (c) Acreage ……………………………………………………… 4. Particulars of Appeal: (a) Claim number in the register of claims …………......…………. (b) Decision of the District Land Disputes Tribunal .....…………… ……………………………………….......................................... (c) Specific grounds of appeal: ……….........……………………… ………………………….…………...…..……………………… ………………………….…………...…..……………………… 5. Declaration: I hereby declare that the above information is true to the best of my knowledge and belief. ………….....…………………… Appellant’s Signature Note.—If spaces allowed under any particular item are insufficient for the information a separate sheet with item numbers and duly signed by the appellant should be attached. Form 2 (r. 5 (2)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) IN THE PROVINCIAL COMMISSIONER’S OFFICE appeal no. …………………………. oF 19……………… notiCe For hearing to appellant …………..…………………………………………. Appellant Versus ………………..……………………………………. Respondent To …………………................…...………… (Appellant) …………………………………..……… …………………………………..……… ………………………………...….…….. TAKE NOTICE that the determination of your appeal has been fixed for …….…... day of ………….………, 19………… at …………….O’clock CAP. 303A Land Disputes Tribunals18 [Rev. 2010 [Subsidiary] in the ………....……. noon, or as soon thereafter as the appeal can be heard by the ….......…………….. Provincial Appeals Committee at the Provincial Commissioner’s Office or at …….........……………………… If no appearance is made by yourself, or on your behalf the appeal will be heard and determined in your absence. Given under my hand on ……………………………, 19…………….. …..….....…………………………….. Chairman of Appeals Committee Form 3 (r. 5 (2)) THE LAND DISPUTES TRIBUNALS ACT, 1990 (No. 18 of 1990) IN THE PROVINCIAL COMMISSIONER’S OFFICE appeal no. …………………………. oF 19……………. notiCe oF attendanCe to the respondent ……………………………………………………… Appellant Versus ………………………………………………………. Respondent To: …………………......…………………… (Respondent) ……………..……………………………. ………………..…………………………. …………………..………………………. TAKE NOTICE THAT ……………….....…………………… (appellant) has filed an appeal against the decision of the ………........………… District Land Disputes Tribunal in Land Dispute No. ……………. of …...........……….. and the hearing of the appeal has been fixed before the Provincial Appeals Committee at the Provincial Commissioner’s Office on …..…..…….. day of ………......…………, 19 ……….. at …...……. O’clock or as soon thereafter as the appeal can be heard. If no appearance is made on your behalf by yourself, the appeal will be heard and decided in your absence. Given under my hand on ………..………………., 19…………. ……………..………………………. Chairman, Appeals Committee