Instructions N. 08/52 of 01/10/2018/ Regulating Interventions of Stakeholders/Partners in the Development of the Cooperative Sector

REPUBLIC OF RWANDA RWANDA COOPERATIVE AGENCY IKlGO CY'IGIHUGt., (;.ISIU"'J"VI, E C.1..,TloL.A IMB( RI:. AMAKOPE.RATIVE - -=-- INSTRUCTIONS N°.Q.J:t;- ; l. OF Q✓.( l,4Q../~ , / REGULATING INTERVENTIONS OF STAKEHOLDERS/PARTNERS IN THE DEVELOPMENT OF THE COOPERATIVE SECTOR. The Di,ecto, Gene,al of Rwanda Coope,ative Agencs,; Given the Law n°48/2013 of 28 June 2013 establishing Rwanda Cooperative Agency (RCA) and determining its Mission, Organization and Functioning, especially its article 3; Pursuant to the National Policy on Cooperatives in Rwanda, approved on 08/08/2018 by the Government of the Republic of Rwanda; Considering that Cooperative organizations play an important role in the developement of the Cooperative movement and Contribute to the Socio- Economic Transformation of the Country; Having in mind the roles and responsibilities of different staReholders in the development of the Cooperative Sector, ISSUES THE FOLLOWING INTRUCTIONS, Article one, Any StaReholder/Partner in the Cooperative sector shall be authorized to freely identify cooperative organizations to support, assist and cooperate with. Alllcle 2: All staReholders/Partners in cooperative sector shall respect the National policy on cooperatives and abide by the Cooperative Principles, Cooperative Law as amended and complemented to date and all other regulations that are in force. Page 1 of 3 Article 3: Each cooperative partner/stal:?eholder shall inform the regulator of cooperatives, Cooperative umbrella organizations and Local authorities about its partnership with identified cooperatives and mal:?e a proposal of an agreement to be signed by concerned parties, indicating the objective of the intervention, the rights and responsibilities of each and every party. This agreement shall be made in a language understandable by all parties In addition, all stal:?eholders shall share with Rwanda Cooperative Agency, their Business plan for approval and orientation before engaging Cooperatives. A,llcle 41 Every intervention by a given Stal:?eholder/Partner in cooperatives must aim at improving governance, planning and financial management in order to mal:?e Cooperative organizations viable and sustainable. Assistance/support that is provided by partners/stal:?eholders does not allow them to lead cooperatives in lieu of their respective elected organs. Alllcle 11 Trainers hired by stal:?eholders are to be trained before embarbing on the training. Rwanda Cooperative Agency or an Expert or a firm authorized by the Organ in charge of the development of Cooperatives are the only ones to train trainers (Ton. Any training materials other than those developed by the Cooperative Regulator or the person/firm authorized by the regulator, which are to be used in cooperative training, must get the approval of the Cooperative regulator. Each cooperative trainer must use the existing training materials that have been developed by RCA or by any person/firm authorized by him, and in case of new training materials, it must be developed and approved jointly by RCA and partners/stal:?eholders ; A1llcle 61 Every quarter, each partner/stal:?eholder in the Cooperative sector must produce a report on how the agreement signed between them and concerned cooperative organizations is being implemented, how the programs initiated under that agreement are executed and the impact of such intervention on the welfare of the cooperative members. A copy of such report must be handed to Rwanda Cooperative Agency for further consideration. Q(L Page 2 of 3 A,tlcle 71 Partners/staReholders in cooperative movement development shall help in strengthening cooperatives Umbrella organizations by assisting them to accomplish their respective missions. Assistance/support that is provided by partners/staReholders does not authorize them to lead cooperatives. The support provided shall aim at building the capacity of cooperative organizations so as to tal:?e over the responsibilities to cater for those services in a sustained way.

A,tlcle 81 A part from the organ in charge of cooperatives, no stal:?eholder/partner shall be authorized to issue any instructions/directives to cooperative organizations about its management and governance. He who contravenes these instructions shall be invited in writing to withdraw such instruction and/or to stop worl:?ing with cooperative organizations. Arllcle 91 Every quarter, there must be a Value chain cluster meeting which shall be chaired ltp concernecl Feclerallons legally registered under the Cooperative Law as amended and complemented to date. In the same meeting, partners/stal:?eholders interested in different sectors of activity, shall be invited to participate in that special meeting. Arllcle 101 Every six months, there shall be a meeting convened and chaired by Rwanda Cooperative Agency with all staReholders in the cooperative development on how cooperative organizations are being supported to transform the National Economy. Arllcle Ila These instructions shall come into force on the date of their publication in the Official Gazette of the Republic of Rwanda. orv O • - i"r \, Kigali, on 1/J.. ./-A.O.../.i;M/lO o~-~~~ ,,, ·• - -~.....,...___,.1 ~ ~ 1 \ Prof NARELIMANA Jean Bosco, Director General of Rwanda Cooperativ . ~ t·· ~ ~~ Page 3 of 3