West Pokot County Community Service Programme Act, 2018 (No. 2 of 2018)

1. This Act may be cited as the West Pokot County Community Service Programme Act, 2018. Interpretation

2. In this Act- "Chief Officer" means the Chief Officer responsible for matters relating to community service. "community Service" means engagement of members of the public in community work provided for under section 8 of this Act; "County Community Service Coordinator" means a person appointed in accordance with Section 5 of this Act. "Executive Committee Member" means the County Executive Committee Member responsible for matters relating to community service; Object of the Act

3. The object of this Act is to - (a) Establish a progressive framework for the engagement of members of the public m community service programs; (b) exchange of knowledge and skills and, in so doing, improve the economy of the county; (c) identify, support and partner with positive and effective initiatives and programmes to empower citizens; (d) inculcate the culture of volunteerism among citizens; (e) promote honest hard work, productivity and 3 2018 West Pokot County Community Service Programme No.2 sustainable development; (f) promote employment creation; and (g) promote socially acceptable values. PART II-ESTABLISHMENT AND MANAGEMENT OF COMMUNITY SERVICE PROGRAMME Roles of the County

4. ( 1)There is hereby established the County Executive Community Service Programme. Committee Member (2) The County Executive Committee member shall- (a) Develop policy directions for the implementation of this Act; (b) Mobilize resources for implementation of this Act; (c) Seek and liase for partnership with donors; and (d) Provide linkages between partners, national government and county government. (3) The County Executive Committee member may, in consultation with the County Executive Committee, be responsible for the determination of the work to be undertaken under the service. Appointment and 5.. (1) The County Executive Committee shall appoint Roles of the County a County Community Service Coordinator; Community Service Coordinator (2) The County Community Service Coordinator shall- (a) implement policy directives as may be directed by the County Executive Committee Member; (b) consolidate work plans in the county; (c) coordinate monitoring and Evaluation of the programs in the county; (d) prepare and submit to the accounting officer regular reports on the implementation of the programs within the county; (e) supervise ward community Service Coordinators; (f) prepare budget estimates; and (g) any other duty as may from time to time be assigned for smooth implementation of the 4 No.2 West Pokot County Community Service Programme 2018 program. Appointment and

6. (l) The Executive Committee Member shall Roles of Ward appoint a Ward Community Service Coordinator; Community Service Coordinators (2) The Ward Community Service Coordinators shall- (a) implement policy directives as may be directed by the County Community Service Coordinator; (b) consolidate work plans at the ward levels; (c) coordinate monitoring and Evaluation of the programs at the ward level; (d) supervise the Locational Community Service supervisors; (e) prepare and submit to the County Community Service Coordinator regular reports on the implementation of the programs; (f) prepare budget estimates; and (g) any other duty as may be assigned by the County Community Service Coordinator. Functions of the

7. The Locational Community Service Supervisors Locational shall- Community Service Supervisors (1) Implement policy directives at the locational level; (2) Develop work plans at the locational level; (3) undertake monitoring and Evaluation of the programme at the locational level; (4) prepare and submit to the Ward Community Service Coordinator regular reports on the implementation of the programme at the locational level; (5) sensitize, mobilize and recruit community service personnel; and (6) any other duty as may be assigned by the Ward Community Service Coordinators. Responsibilities of

8. (l) Every person engaged under this Act shall the County undertake any activity necessary for the realization of the Community Service Personnel goals of community service as may be proposed by the community through public participation. (2) Notwithstanding sub-section (l) above, the scope 5 2018 West Pokot County Community Service Programme No.2 of the work may include- (a) bush clearing; (b) mass cleaning; (c) environmental conservation; (d) road works; (e) land reclamation; (f) tree planting; (g) brick making; (h) water harvesting; and (i) agricultural activities. Terms of

9. Ward Community Service Coordinators and engagement for Locational Community Service Supervisors shall be on temporary basis for such a time as the implementation of the programme is ongoing. PART V-FINANCIAL PROVISIONS Funds of the

10.The funds and assets of the Community Service Community Service consist of- (a) Such monies as may be appropriated by the County Assembly for the purposes of the community service programme; and (b) all monies from any other source provided, donated or lent to the community service programme. Financial year

11. The financial year of the County Community Service shall be the period of twelve months ending on the thirtieth June in each year. Annual estimates

12. (1) At least three months before the commencement of each financial year, the Chief Officer shall cause to be prepared estimates of the revenue and expenditure of the County Community Service for that financial year. (2) The annual estimates shall make provision for all the estimated expenditure of the County Community Service for the financial year concerned and, in particular, shall provide for the- 6 No.2 West Pokot County Community Service Programme 2018 (a) payment of the allowances, meals or any and other charges in respect of the County Community Service personnel, staff or agents of the County Community Service; (b) funding monitoring and evaluation of activities of the County Community Service; (c) any other expenditure necessary or required for the purposes of this Act. (3) The annual estimates shall be approved by the Chief Officer before the commencement of the financial year to which they relate and forwarded to the Executive Committee Member for tabling before the relevant County Assembly Committee. Accounts and audit

13. ( 1) The Chief Officer shall cause to be kept proper books and records of account of the mcome, expenditure, assets and liabilities. (2) Within a period of three months after the end of each financial year, the Chief Officer shall submit to the Auditor-General the accounts of the County Community Service in respect of that year together with- (a) a statement of the income and expenditure of the County Community Service during that year; and (b) a statement of the assets and liabilities of the County Community Service on the last day of that financial year. (3) The annual accounts of the County Community Service shall be prepared, audited and reported upon in accordance with the provisions of Articles 226 and 229 of the Constitution and the law relating to public audit.

14. (1) The Chief Officer shall, at the end of each Annual report financial year cause an annual report to be prepared. (2) Without limiting what may be included in the annual report, the annual report shall include- (a) the audited financial report of the County Community Service programs; (b) description of the activities of the County Community Service programs; ( c) such other statistical information as the Chief 7 2018 West Pokot County Community Service Programme No.2 Officer may consider appropriate relating to implementation of the County Community Service programs; (d) any impediments to the achievements of the objects and programs of the County Community Service; (e) such other information as the Executive Committee Member may direct; and (f) any other information the Chief officer considers necessary. (3) The Chief Officer shall submit the annual report to the Governor three months after the end of the year to which it relates. (4) The annual report shall be published and publicized in a manner that the County Executive Committee Member may determine. PART VI-MISCELLANEOUS PROVISIONS Collaboration

15. A County Executive Committee Member may collaborate with any other institution for better implementation of this Act. General penalty

16. A person who contravenes any provision of this Act for which no other penalty is prescribed, commits an offence and is liable, on conviction, to a fine not exceeding one million shilling or to a term of imprisonment not exceeding two years or to both. Power to make

17. The County Executive Committee Member may regulations make regulations for better implementation of this Act.