National Disaster Response Plan

REPUBLIC OF KENYA Office of the President Ministry of State for Special Programmes (MSSP) and Ministry of Provincial Administration and Internal Security National Disaster Operation Centre (NDOC) NATIONAL DISASTER RESPONSE PLAN 2009 i AUTHORITY FOR PLANNING AND AUTHORIZATION OF THE PLAN Approval of the Plan This Plan has been prepared with the recognition to have a coordinated approach to disaster preparedness for response; in accordance to the ministries mandates as per Presidential Circular No. 1 of May 2008 This Plan has been prepared with input and joint effort of the Ministry of State for Special Programmes (MSSP), Ministry of Provincial Administration and Internal Security- National Disaster Operation Centre (NDOC), Government Ministries, I/NGOs, UN Agencies. The Plan is recommended for approval as a National working live document. This plan is approved by the Signed ………………………………………………………………… Date …………../……../…………. Hon. Dr. Naomi Namsi Shaban, EGH, MP Ministry of State for Special Programmes. Signed ………………………………………………………………… Date …………../……../…………. Hon.Prof.George Saitoti, EGH, MP Ministry of Provincial Administration and Internal Security ii PREFACE A disaster-emergency condition due to the forces of nature or human intervention or to both, generates extensive damage and destruction to life or property; is accompanied by extensive social and physical disruption and overwhelms the resources of the affected community or country to provide a timely and effective response to meet the needs of the situation. The emergency aspect of such an event requires immediate attention to alleviate threats to life, pain, distress, anxiety and the destruction to the environment. This Plan gives appropriate guidelines for coordination and response to all types of disasters / Emergencies. It is expected that provinces and districts will use the plan to develop and implement their own hazard specific plans and train the relevant personnel. The plan was developed through a consultative process among the stakeholders from the Government Ministries, UN agencies, I/NGOs, World Vision, the Kenya Red Cross and other Humanitarian partners. This plan recognizes the lead role of the Kenya Government coordinating disaster preparedness and response. The plan seeks to build upon, streamlining and strengthening the already existing coordination structures in Kenya. The plan recognizes the use of internationally recognized tools and procedures in disaster response. The plan builds upon the Humanitarian Code of Conduct and Charter and the Sphere Standards. The plan aims to strengthen disaster preparedness for effective response at all levels and thus contributing to the implementation of the Hyogo Framework for Action that seeks to build the resilience of nations and communities to disasters. This plan shall be revised accordingly with lessons learnt and good practices documented. Simulation exercises shall be conducted to test the plan where necessary to prove the plan’s effectiveness. The Ministry of State for Special Programmes (MSSP) and the Provincial Administration and Internal Security, National Disaster Operation Centre (NDOC) acknowledges the technical support of United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), UN Agencies, Kenya Red Cross Society, World Vision and other partners in the development of this plan. iii TABLE OF CONTENTS PREFACE ......................................................................................................................................... ii TABLE OF CONTENTS ................................................................................................................. iii Distribution List ................................................................................................................................ v List of Acronyms ............................................................................................................................. vi Preamble ........................................................................................................................................ viii Aim ................................................................................................................................................ viii Scope of the Plan ........................................................................................................................... viii Execution ......................................................................................................................................... ix Planning Assumptions ..................................................................................................................... ix Amendments to the Plan ................................................................................................................... x CHAPTER 1 .................................................................................................................................... 1 Disaster Risk Assessment in Kenya ................................................................................................... 1 Effects .............................................................................................................................................. 5 CHAPTER 2: Strategic and Operational objectives during emergency response ............................ 8 CHAPTER 3: STANDARD OPERATING PROCEDURES (SOPS)............................................ 60 Concept of Operation ................................................................................................................ 60 Media And Information Management ........................................................................................ 66 Receipt And Distribution Of Warnings ............................................................................................ 66 Information Management And Rumour Control ........................................................................ 68 Criteria For Emergency Relief Assistance ................................................................................ 68 Requests for International Assistance ............................................................................................ 69 Incident Command System ....................................................................................................... 69 Response Support Centre ........................................................................................................ 71 Protracted Operations ....................................................................................................................... 71 lead Agency And Support Organizations For Emergency Response To Various Hazards ....... 71 Sectoral / Cluster Working Groups On Disaster Management .................................................. 74 Functions Of The Sectoral Leads ...................................................................................... 74 Disaster Recovery Plans ..................................................................................................... 75 CHAPTER 4:COORDINATION STRUCTURES IN KENYA ..................................................... 77 Kenya Food Security Meeting ................................................................................................... 80 Kenya Food Security Steering Group (KFSSG) ........................................................................ 80 National Disaster Operations Centre ........................................................................................ 80 Joint Operation Centre (JOC) ................................................................................................... 81 Roles And Responsibilities Of Government Ministries And Departments ................................. 81 Other Stakeholders ................................................................................................................... 94 Non Governmental Institutions (I/Ngos) ........................................................................... 96 United Nations Agencies ..................................................................................................... 96 Community Based Organizations ...................................................................................... 96 CHAPTER 5: Simulations and Drills ............................................................................................. 98 Responsibility for Organizing the Drills ..................................................................................... 98 Schedules for Organizing the Drills ........................................................................................... 98 Resources for Organizing the Drills .......................................................................................... 98 The MSSP and PA&IS (NDOC) will facilitate and provide resources for the drills. Various departments, agencies and organizations shall bear their cost of involvement in the drills. ..... 99 iv Annex A to: Contacts of Key Stake-holders ................................................................................. 100 Annex B: Disaster Response Kit ................................................................................................... 125 Annex C to: Fire Fighting Equipments ......................................................................................... 131 Annex D: Relevant Laws, Policies and Protocols ........................................................................ 135 Annex E: The Humanitarian Code of Conduct ............................................................................. 137 Annex F: Pre-positioned data and analytical aids at NDOC......................................................... 138 Annex G to: Guidelines to Contingency Planning Process .......................................................... 140 Annex H: Resource List and Stationery for Emergency Operation Centre .................................. 144 Annex I: Required Resource Types in Big Disaster Situations .................................................... 147 Annex J: Definition of Common Disaster Emergency Terms ...................................................... 148 Annex K: Selected Hazard Maps Of Kenya ................................................................................. 158 v Distribution List Availability and distribution of this plan is the responsibility of the Ministry of State for Special Programmes and National Disaster Operations Centre whose contact address is: The Permanent Secretary Ministry of State for Special Programmes P.O. Box 40213 – 00100 Nairobi Telephone: +254 02 2250645 Fax: +254 02 227622 Email: http://www.sprogrammes.go.ke The Director The National Disaster Operation Centre Nyayo House – 3rd Floor P.O BOX 48956 - 00100 Nairobi, Kenya Telephone GENERAL: +254 02 2211445, 210053 Operations: +254 02 2212386 Fax: +254 02 2210077, 2250649 E-mail: operations@nationaldisaster.go.ke, nationadisaster@nationaldisaster.go.ke, Additional copies are available in the public libraries and institutions for public information. This plan is available for viewing at the National Disaster Management Authority website at: http://www.sprogrammes.co.ke, or http://www.noc.co.ke 1. Ministry of State for Special Programmes 2. Provincial Administration & Internal Security 3. All Permanent Secretaries 4. Chief of General Staff 5. National Disaster Operation Centre 6. KFSSG/KFSM Members 7. All Provincial Commissioners 8. All District Commissioners 9. Attorney General 10. All Commanders of Disciplined Forces 11. Local Authorities 12. Fire Brigades 13. Kenya Wildlife Service (KWS) 14. Public Libraries 15. All UN Agencies in Kenya 16. All Embassies and High Commissions to Kenya 17. Ambulance Services 18. Kenya Red Cross Society 19. All Major Hospitals 20. Kenya Meteorological Department 21. Department of Mines and Geology 22. Kenya Pipeline Company Limited 23. All Universities and Relevant Teaching/Research Institutions 24. Relevant NGOs 25. Kenya Airport Authority 26. Kenya Civil Aviation Authority 27. Kenya Ports Authority 28. National Platform for Disaster Risk Reduction 29. Government Spokesman 30. Relevant Departments / Parastatals / Regional Development Authorities vi List of Acronyms AA Assembly Area AAR Africa Air Rescue ALO Administration and Logistic Officer AMREF African Medical Research Foundation AU African Union CBOs Community Based Organizations CDC Centre for Disease Control CDO Chief Disaster Officer CSOs Civil Society Organizations DANA Damage Assessment and Needs Analysis DC District Commissioner DDAR Disaster Damage Assessment Report DDC District Development / Disaster Committee DMO Drought Monitoring Officer DO District Officer DOC Disaster Operations Officer DRM Disaster Risk Management DRR Disaster Reconnaissance Report DRR Disaster Risk Reduction DRU Disaster Response Unit DSCC Disaster Site Co-ordination Committee DSG District Steering Group DSSMO Disaster Site Senior Medical Officer DSSO Disaster Site Security Officer. EAC East African Community EAS Emergency Alert System EMS Emergency Medical Service EOC Emergency Operations Centre FAO Food and Agriculture Organization FBOs Faith Based Organizations GIS Geographical Information Systems HFA Hyogo Framework for Action 2005-2015 HME Heavy Mechanical Equipment ICRC: International Committee of the Red Cross IFRC: International Federation of Red Cross and Red Crescent Societies IGAD Inter-Governmental Agency for Development JIC Joint Information Centre JOC Joint Operations Centre KAA Kenya Airports Authority KEBS Kenya Bureau of Standards KEMRI Kenya Medical Research Institute KFSM Kenya Food Security Meeting KFSSG Kenya Food Security Steering Group KIA Kenya Institute of Administration KPA Kenya Ports Authority KPC Kenya Pipeline Company KWS Kenya Wildlife Service vii MOA Ministry of Agriculture MOMS Ministry of Medical Services MOPH&S Ministry of Public Health and Sanitation MOL&S Ministry of Lands & Settlements MOLD&F Ministry of Livestock Development and Fisheries MOW&I Ministry of Water and Irrigation MSSP Ministry of State for Special Programmes NADA Needs Analysis and Damage Assessment NDCC National Disaster Coordination Committee NDEC National Disaster Executive Committee NDERP National Disaster Emergency Response Plan NDMF National Disaster Management Fund NDOC National Disaster Operations Centre NDSOP National Disaster Standard Operating Procedures NESPAK National Engineering Services of Pakistan NGOs Non-governmental Organizations OJT On Job Training OP Office of the President PA & IS Provincial Administration & Internal Security PC Provincial Commissioner PDAR Post Disaster Action Report PMLO Protocol Media Liaison Officer RSC Response Support Centre SAR Search and Rescue SITREP Situation Report SOPs: Standard Operating Procedures UN - OCHA UN - Office for the Coordination of Humanitarian Affairs UN United Nations UNDP United Nations Development Programme UNHCR United Nations High Commission for Refugees UNICEF United Nations Children’s Fund UN-ISDR UN - International Strategy for Disaster Reduction VAM Vulnerability Analysis and Mapping WESCORD Water, Environment and Sanitation Coordination WFP World Food Programme WHO World Health Organization WWF World Wide Fund for Nature viii Preamble Kenya’s disaster profile is dominated by droughts, fires, floods, technological accidents, diseases and epidemics that disrupt people’s livelihoods, destroy the infrastructure, divert planned use of resources, interrupt economic activities and retard development. In the pursuit of effective and timely response to disasters, the Government through the Ministry of State for Special Programmes and National Disaster Operations Centre Ministry of State for Provincial Administration and Internal Security has formulated this National Disaster Response Plan. This plan seeks to advance the activities that fall under Priority Area Number Five of the Hyogo Framework for Action 2005-2015, which seeks, to “building the resilience of nations and communities to disasters” by strengthening disaster preparedness for effective response at all levels. This plan serves to confirm the arrangements in Kenya to effectively address disaster response issues in order to lessen the impact of the disasters once they occur. The responsibility for the implementation of the plan is that of the Ministry for State for Special Programmes in conjunction with National Disaster Operation Centre. There will be an established system providing operational concepts and procedures associated with day-to-day operational response to emergencies by respective departments when disaster strikes. This will contain hazard specific and departmental or thematic contingency plans and emergency procedures in the event of a disaster, providing for:– • The allocation of responsibilities to the various role players and coordination in the carrying out of those responsibilities; • Effective early warning linked to early response and relief; • Early recovery linked to longer-term development after disaster. Aim The Aim of this Plan is to establish an understanding of the structure and operating procedures for addressing all aspects of disaster preparedness and response in Kenya. This plan seeks to ensure that disaster preparedness for response is carried in a coordinated and collaborative manner, ensuring the greatest protection of life, property, health and environment. Scope of the Plan • The Plan is the operating instructions for Ministry of State for Special Programmes, Ministry of State for Provincial Administration -National Disaster Operations Centre - government departments and other collaborating partners countrywide. • The Plan addresses all natural and some man-made hazards to which the country is exposed and builds upon the existence of departmental and hazard specific disaster response and contingency plans. ix • The Plan addresses disaster-management functions for which MSSP and NDOC has primary coordination responsibility e.g. Relief, Shelters, Provincial / District Emergency Operation Centre, Damage Assessment and Needs Analysis. Execution The Permanent Secretary, MSSP is authorized to mobilize any portion of this Plan to reduce against, or respond to and recover from the effects of disasters, emergencies or the imminent threat of a disaster emergency. This Plan shall become automatically operational upon a declaration of a disaster or major emergency or as the situation, conditions or needs may dictate. In the implementation of this plan, NDOC shall act as the operational arm/secretariat of MSSP.. Planning Assumptions a. A disaster or emergency may occur with little or no warning and may cause a large number of casualties with widespread damage and disruption. b. Government Agencies, Humanitarian organizations, I/NGOs, CBOs/CSOs, FBOs, Volunteers and the private sector may need to respond on short notice to provide timely and effective assistance to the State. c. Government agencies and other collaborating stakeholders will support the overall Concept of Operations of the SOP and will carry out their functional responsibilities. d. All Government agencies, critical facilities and other collaborating stakeholders shall have developed general disaster/emergency and contingency plans. These organizations will implement preparedness, mitigation, response and recovery activities and exercises in order to maintain the overall national response capability. e. No single disaster event will completely devastate the country rendering it uninhabitable. f. The Permanent Secretary, MSSP is authorized to mobilize any portion of this National Disaster/Emergency Plan to respond and recover from the effects of disasters/ emergencies or the imminent threat of a disaster/emergency. Planning Considerations The following basic considerations will apply when planning for disaster response: a. Institutional framework on disaster response. b. Disaster emergency contingency fund. c. Existing disaster emergency response capacity in major cities and towns. d. Inter ministerial / department mutual support agreements. e. National early warnings mechanism. f. Evacuation plans and procedures available. g. Emergency Medical Services (EMS) and Healthcare. h. Community training and awareness. i. Maintenance of law and order. j. External assistance on request. x Amendments to the Plan a. Proposals for amendment or additions to this plan should be made by contacting: The Director, The National [Disaster] Operation Centre [NOC] Nyayo House 3rd Floor P.O Box 48956 - 00100 Nairobi, Kenya Telephone General: +254 02 2211445, 210053 Operations: +254 02 2212386 Fax: +254 02 2210077, 2250649 E-Mail: operations@Nationaldisaster.go.ke, nationadisaster@nationaldisaster.go.ke b. Proposed amendments which affect procedural matters will require prior review and approval by the Technical Task Force/Committee of Disaster Preparedness and Response. c. Proposed amendments of minor nature, e.g. names, telephone numbers, addresses, etc which, do not affect the procedural matters will be dealt with administratively by the Director and promulgated as per the Distribution List. d. The workability of this plan will be reviewed one after two years through conducting of drills (simulation exercises) among the stakeholders. 1 CHAPTER 1 Disaster Risk Assessment in Kenya 1. Kenya is situated in East Africa within latitude 5o north to 5o south, longitudes 34o east to 41.24o west. It has a surface area of 582,650 km2. It’s bordered by Ethiopia and Sudan to the north, Somalia and Indian Ocean to the east, Tanzania to the south and Uganda and Lake Victoria to the West. 2. Kenya’s population is estimated at 36,600,000 today. Out of this 78.5% is rural, the rest being in the urban setups. Urbanization and rural to urban migration is increasing rapidly. Many of the urban dwellers are settled in informal settlements that are vulnerable to hazards such as fires, floods, landslides, diseases and conflict. In Nairobi the capital city alone, 60% of the population lives in slums. This is the population that is most affected when disaster strikes. Poverty remains the main development concern with over 46% of Kenyans living below the income poverty line of US$1/day. The high poverty thresholds in Kenya are probably the key underlying cause to the increased vulnerability of majority of Kenyans. High poverty levels increase the vulnerability of most people to minor hazards. Extreme vulnerability in parts of the country creates a tendency for minor hazards to turn into humanitarian emergencies as that which occurs every rain season during which tens of thousands get displaced due to floods or during drought seasons. 3. The disaster risk assessment in Kenya over the years has seen a number of hazards such as drought, famine, food insecurity, floods, epidemics, landslides, sea waves, tsunamis and technological hazards, deforestation, desertification, transport accidents, conflicts, pollution, structural failure, terrorism, fires, and others. 4. Over 80% of the Kenyan land mass is arid or semi-arid and continues to suffer from recurrent droughts that cause massive food insecurity. More than one million people are in constant food insecurity in the ASAL alone and urban informal settlements. With the exception of Central Province and Nairobi, all other provinces score poverty incidence rates of greater than 50%1. Indeed, complex combinations of socio-economic, political, environmental, cultural and structural factors act and interact to affect vulnerability to hazards or disasters. 1 Ibid 2 TABLE 1: KENYA SUMMARY CHARACTERISTICS 2 HDR 2006 3 WDR 2006 4 UNDP HDR 2006 5 UNDP HDR 2007 6 Kenya HIV/AIDS Indicator Survey, 2008 7 Joint Monitoring Programme, 2007 – UNICEF/WHO Kenya Population 36.6 million2. Governance System Presidency “Democracy”. Economic Growth Rate 6% pa (for period 2007/2008: 4.5%). GDP US$ 770 Life Expectancy 55.7 years. Absolute Poverty 48% Literacy Rate 78% Safe Water Supply 74.5% for urban, 43% for rural population. Access to Electricity 15% Agriculture GDP 26% Informal GDP 8% Population Density Uneven agricultural potential with average 230 persons per km square in high potential areas to 3 persons per km sq in arid and semi arid areas – high rates of rural to urban migration. Area 582 650 sq km Capital Nairobi GNP/CAPITA US$ 330 Population Growth 1.27% Rural Areas 80%, growth rate 2.9%. Arable Land 7.8% area. Urban Population Growth 7.6 % per year. Arid/Semi arid land 80% of country. Services 60% Manufacturing GDP 16% ASAL surface area 80% of total surface area. Under-five mortality rate: 120.6/10003; Annual growth rate (2006 est.) 2.6%;4 Human Development index (2005): 0.521, i.e. ranks 148/177 on HDI scale5; HIV prevalence 2008 7.8%6 Population without safe access to drinking water (2005): 56%7 3 5. Drought and floods as well as epidemics are the main natural hazards that impact most severely on the Kenyan population. Conflicts and industrial accidents impact various households and communities in varying degrees. 6. Child malnutrition rates in the north-east of the country are persistent with Global Acute Malnutrition rates ranging from 15% to 30%, alongside lagging immunization rates. Although Kenya is a net producer of food, more than 50% of the population remains chronically food insecure. 7. Kenya also experiences significant imbalances in developmental equity. Educational enrolment, particularly for girls, is less than 20% in many of the north eastern districts. Infrastructure development is extremely poor and this impacts negatively on humanitarian access during rains or floods. While the central highlands regions of the country are productive, other parts such as the drought prone districts in northern, north-eastern and coastal Kenya remain pegged to pastoral or agro-pastoral livelihoods which are highly vulnerable to a number of threats. 8. Malaria remains the main cause of morbidity and mortality accounting for 5% of deaths in the country. TB and HIV/AIDS remain major diseases with far-reaching consequences to the country. The HIV/AIDs prevalence rate in Kenya stands at 7.4 per cent. According to the Kenya Aids Indicator Survey (KAIS) shows 1.4 million Kenyans aged between 15 and 64 are infected with HIV. But 83% of them do not know their status. Two-thirds of Kenyan adults have never been tested for HIV. It is estimated that the HIV prevalence in Nyanza is at 15.3, Nairobi 9.0, Coast 7.9 per cent, Rift Valley 7.0, Western 5.1, Eastern 4.7 per cent, Central 3.8 per cent and North Eastern 1.0 per cent.8 9. Some of the areas in Rift Valley and Nyanza provinces are known prone to earthquakes and volcanic activity in Kenya, although their damages and casualties have been low. Records of frequent seismic activities have been observed in recent years. The earth tremors of July 2007 that emanated from Mt. Oldoinyo Lengai in Northern Tanzania indicate that the country is at risk to earthquakes. 10. The coastal region is at risk to sea waves, sea surges, cyclones and tsunamis. The tsunami of December 2004 that originated from Indonesia affected the Kenya 8 Kenya Aids Indicator Survey (KAIS, 2008). 4 coastal areas of Shimoni, Malindi and Lamu. One life was lost and over 20,000 livelihood activities were affected due to damage to businesses and fishing equipment. 11. The fast population increase in Kenya is putting pressure on energy requirements. This in turn is making people to look for alternative sources of energy such as wood fuel. Massive deforestation through charcoal burning and search for agricultural land is leading to unsustainable use of the forest recourses that leads to increased risks to droughts, floods, erosion, diseases, etc. 12. Technological accidents are a common phenomenon in Kenya. Road accidents, aviation accidents and water transport accidents continue to occur frequently, claiming lives and causing injuries to thousands of people. Delivery of fossil fuels (oil, gas and coal) through road, railway, water and pipeline systems poses risks to the environment and vulnerable communities in case of accidents. 13. Terrorism remains one of the biggest threats to the Kenyan population. A single incident in August 1998 in downtown Nairobi left 214 people dead and over 5000 injured. Property worth millions of shillings was destroyed and over 50,000 livelihoods were affected. 14. Violent Conflicts and crime continue to affect many people in various ways. The post-election violence of December 2007 resulted in an upsurge of armed groups and vigilantes, which resulted to over 1020 people killed and over 300,000 internally displaced. Many hot spot areas remain in many parts of Kenya due to resource based conflicts. 15. Kenya’s porous borders with Somalia and Sudan facilitate large-scale refugee flows. Furthermore, resource scarcities along the borders with Ethiopia and Uganda puts thousands at risk from periodic cattle raids and inter-communal conflict. Kenya continues to host about 270,000 refugees mainly of Somali and Sudanese origin who are based in Dadaab and Kakuma. 16. Every disaster incident results in internal displacement of affected populations. Internally Displaced Persons (IDPs) challenges will always recur in Kenya. 5 17. Climate Change has now been confirmed beyond reasonable doubt to be a global reality. The evidence comes from increases in global average air and ocean temperatures; widespread melting of snow and ice; and rising global average sea level. In Kenya, the glaciers and snow on the Mt. Kenya and Mt. Kilimanjaro are almost disappearing are indicative of this phenomenon. 18. Select hazard maps are provided at Annex K for reference. Table 2. Past Disaster Events in Kenya S/NO TYPE OF DISASTER Vulnerable Population PAST INCIDENCES Effects Population affected Socio-Economic impacts 1. Drought North Eastern Province, Eastern Province, Part of Rift valley Province, Coast Province 1971- Widespread 1983/4 Widespread 1991/2 1995/6 1999-2000 2004-2006 2008 150,000 200,000 1.5m 1.41m 4.4m 11m 900,000 6.7 Billion (Food ) 33.8 Billion 2. Fire All Urban Areas 1982-Nairobi 1990-Lamu 2004-Nairobi 2005-Kyanguli School 10,000 20 Death 67 Death Lives and property lost worth Billions of shillings. 3. Floods Nyanza, Coast, North Eastern, Western Provinces 1982-Nyanza 1985-Nyanza 1997/8-wide spread 2002-2003 – Nyanza, Western and NEP 4,000 10,000 1.5 M 24000 Displaced Lives and property lost worth Billions of shillings. 4. Train Accident Along Railway line 1992-Mtito Andei 31-Death 207 -Injured Lives and property lost worth Billions of shillings. 5. Terrorist Bomb Urban Areas and Strategic Areas 1998-Nairobi 250 Death 5,000-Injured Lives and property lost worth Billions of shillings. 6. Ferry Accident Indian Ocean and lake Victoria 1994-Mtongwe Mombasa 270 -Death Lives and property lost worth Billions of shillings. 7. Road All Major Highways Wide spread Wide spread Lives and property lost 6 Accident worth Billions of shillings. 8. HIV/AIDS All 1984-2008 Widespread 2.2m dead so far and 700 die daily Current Prevalence rate of 7.8 %. 11. Earthquake Major Towns July 2007 Earth tremors Nairobi, Mombassa, Nakuru Public scare. 12. Locust Invasion Wide spread Late 2007 Mandera,Waj ir and Moyale Wide spread loss of pasture and crops. 13 Livestock diseases Outbreak NEP, Rift-Valley, Eastern, Central and Nairobi provinces 2006 2008 RVF outbreak PPR Millions of Shillings of property lost. 14. Air Accidents All 1992 - Nairobi 2003 - Busia 2006 - Marsabit 2007 – Cameroon 2008 - Narok 52 dead 3 dead 9 dead 149 dead 4 dead Lives and property lost worth Billions of shillings. 15. Human Conflict Rift Valley, N/Eastern, Urban areas and parts of Eastern 2007 – Post election violence, inter communal conflict and cattle rustling 1139 dead and over 200,000 displaced Lives and property lost worth Billions of shillings. 7 Table 3: Common Hazards by Province Province Population Number of Districts Main Hazards in Province Main Livelihood Activities Nyanza 21 Floods, Road Accidents, Aviation Accidents, Water Accidents, Urban Fires, Landslides, epidemics, conflicts, Lightening Farming, Fishing, Formal / Informal Employment, Casual workers, business, informal sector. Western 19 Floods, Road Accidents, Aviation Accidents, Water Accidents, Urban Fires, Landslides, epidemics, Lightening, conflicts Farming, Fishing, Formal / Informal Employment, Casual workers, business, informal sector. Rift Valley 42 Floods, Road Accidents, Aviation Accidents, Water Accidents, Urban Fires, Landslides, epidemics, Lightening, drought, conflicts, volcanic eruptions, land-subsidence Farming, Fishing, Formal / Informal Employment, Casual workers, business, informal sector. Central 11 Floods, Road Accidents, Aviation Accidents, Water Accidents, Urban Fires, Landslides, epidemics, Lightening Farming, Fishing, Formal / Informal Employment, Casual workers, business, informal sector. Eastern 28 Floods, Road Accidents, Aviation Accidents, Water Accidents, Urban Fires, Landslides, epidemics, Lightening, drought, conflicts Farming, Formal / Informal Employment, Casual workers, business, informal sector. North Eastern 11 Drought, Floods, Epidemics, conflicts Pastoralism, agro-pastoralism, trade. Coast 13 Floods, Road Accidents, Aviation Accidents, Water Accidents, Urban Fires, Landslides, epidemics, Lightening, drought, conflicts, Terrorist Attack, Structural Failure Farming, Fishing, Formal / Informal Employment, Casual workers, business, informal sector. Nairobi 3 Conflicts, Urban/Industrial Fires, Fires, Road Accidents, Terrorist Attack, Structural Failure Formal / Informal Employment, Casual workers, business, informal sector. 8 CHAPTER 2: Strategic and Operational objectives during emergency response 18. In the event of a major disaster or protracted emergency, this plan shall give guidance in the tasking of responsible/lead agencies in the implementation of the following strategic and operational objectives. a. Ensure a collaborative and coordinated response to the disaster among all the stakeholders. b. Ensure food availability/security and good nutrition to affected populations in times of disaster. c. Ensure Hygiene Promotion, Water Supply, and proper Sanitation. d. Ensure Adequate Health Services and Health Systems Infrastructure are adequate. e. Ensure availability of Shelter and planned Settlements as well as availability of Non-Food items to displaced populations following disaster. Table 4: Response Management Operational Objective Activity RESPONSIBLE AGENCY CONTACTS Affected population actively participates in the assessment, design, implementation, monitoring and evaluation of disaster response interventions Ensure that information about the assistance programme to affected and vulnerable populations during all stages of the disaster cycle is given MSSP, NDOC, KRCS, Line Ministries,UN Agencies, NGO’s, CBO’s, private sector and community. MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 Ensure that affected population are given the opportunity to comment on the assistance given by agency(ies) during all stages of the disaster cycle Ensure that interventions to maximize the use of local skills and capacities are designed An initial needs assessment is conducted and response recommendation s made in consultation with Ensure that information using standardized procedures and agreed tools are gathered; During assessment, consider all technical sectors (water and sanitation, nutrition, food, shelter, health, protection, education), and the physical, social, economic, political, and security environment Lead Line Ministry MSSP NDOC UN Agencies, NGO’s, CBO’s, private sector and community. MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 9 the relevant authorities and other stakeholders. Ensure information is made available to allow for transparent and effective decision-making Lead Ministry, MSSP NDOC, Line ministries Min of information UN Agencies, NGO’s, CBO’s, private sector and community MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 During the assessment, ensure to consult and take into account the responses of the national, provincial, district and community structures and other actors and agencies Lead Ministry, MSSP NDOC, Line ministries MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 Whenever feasible, ensure that data is disaggregate by sex, age and vulnerable groups Lead Ministry, MSSP NDOC, Line ministries MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 Ensure to base the assessment on the rights of those affected by disasters, as defined by international laws and agreed regulations and protocols. GOK, All Actors MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 UN-OCHA-Tel 020 7625155 Ensure to take into account the responsibility of relevant authorities to protect and assist the population on the territory over which they have control. GOK, All Actors MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 Ensure to take into account national law, culture, standards, and guidelines applicable where the affected population is found MSSP, KRCS, OCHA, MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 UN-OCHA-Tel 020 7625155 In the assessment, ensure to include an analysis of the operating environment, including factors affecting the personal safety and security of the affected population and of disaster responders and humanitarian staff Lead Ministry, MSSP NDOC, Line ministries Min of information UN Agencies, NGO’s, CBO’s, private sector and community MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 UN-OCHA-Tel 020 7625155 An effective humanitarian response is operationalized. Where people’s lives are at risk as a result of disaster, ensure that interventions prioritize life saving needs MSSP,NDOC, Line ministries, Kenya Red Cross, St John Ambulance,MOH, Police, fire services UN Agencies and private organizations NDOC-Tel 020 2212386 020 2211445 020 2210053 10 Ensure to design preparedness and response interventions that support and protect the affected population to minimize the risk MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 Ensure to design interventions during disaster preparedness and response that promote building the resilience of the affected communities. Ensure coordination and exchange of information among those affected by or involved in the disaster response Ensure to involvement of other partners and agencies on the basis of need, where their expertise and capacity can have the greatest impact within the overall intervention programme Ensure to share information identified, needs and gaps so that others may assist Ensure cross cutting issues such as protection, gender based violence, psychosocial support are integrated during an emergency intervention In conflict situations, ensure that the assistance interventions takes into account the possible impact of the response on the dynamics of the situation Humanitarian assistance or services are provided equitably and impartially, based on the vulnerability and needs of individuals or groups affected by disaster Base targeting criteria on a thorough analysis of vulnerability Lead Ministry, MSSP NDOC, Line ministries Min of information UN Agencies, NGO’s, CBO’s, private sector and community MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 UN-OCHA-Tel 020 7625155 Ensure to create targeting mechanisms that are agreed upon among the affected population (including representatives of vulnerable groups) and other appropriate actors Ensure to clearly define and widely disseminate targeting criteria during times of response MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 UN-OCHA-Tel 020 7625155 Ensure to create targeting mechanisms and criteria in a way that does not undermine the dignity and security of individuals, or increase their vulnerability to exploitation Monitor distribution systems to ensure that targeting criteria are respected and that timely corrective action is taken when necessary Disaster Response interventions are monitored for lessons learnt and improvement Response programs are monitored Response programs are monitored Ensure to collect information for monitoring that is timely and useful Lead Ministry, MSSP NDOC, Line ministries Min of information UN Agencies, NGO’s, CBO’s, private sector and community MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 UN-OCHA-Tel 020 7625155 Ensure to record and analyze information collected for monitoring in an accurate, logical, consistent, regular, and transparent manner Ensure to use information collected for monitoring to inform the ongoing interventions for protracted emergencies Put systems in place to ensure regular collection and dissemination of information in each of the technical sectors/clusters. 11 Response programs are monitored Response programs are monitored Response programs are monitored Response programs are monitored Ensure to put systems in place to identify whether the indicators for each standard are being met. Ensure regular consultation and involvement of women, men, and children from all affected groups in monitoring activities where applicable Ensure that system are put in place that enable a flow of information between the interventions, other sectors, the affected groups of the population, the relevant local actors, and other actors The disaster response operation is evaluated for lessons learnt and improvement. Ensure that programmes are evaluated with reference to stated objectives and agreed minimum standards to measure its overall appropriateness, and efficiency, coverage, coherence, and impact on the affected population is achieved. GOK KRCS UN Agencies, NGO’s, CBO’s, private sector and community MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 The humanitarian action is evaluated. Ensure that evaluations, take into account the views and opinions of the affected population, as well as the host community if different. The humanitarian action is evaluated. Ensure independence and impartiality during collection of information for evaluation purposes. The humanitarian action is evaluated. Use the results of each evaluation exercise to improve future practices and interventions Aid workers, volunteers and other responders possess appropriate qualifications, attitudes and experience Ensure that aid workers that have relevant technical qualifications and knowledge of local cultures and customs, and/or previous emergency experience are Use. Lead Ministry, MSSP NDOC, Line ministries Min of information UN Agencies, NGO’s, CBO’s, private sector and community MSSP-Tel 020 250645 NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 UN-OCHA-Tel 020 7625155 Ensure that workers are familiar with human rights and humanitarian principles. Ensure that staff are informed about the potential tensions and sources of conflict within the disaster-affected population itself and with host communities Ensure that staff are Informed of the implications of delivering humanitarian assistance, paying particular attention to vulnerable groups Ensure that staff are trained to recognize abusive, discriminatory, or illegal activities during humanitarian and response interventions to disaster Ensure staff are trained to refrain from abusive, discriminatory, or illegal activities Disaster Responders and Ensure that managers held accountable for their decisions and actions Lead Ministry, MSSP MSSP-Tel 020 250645 12 other humanitarian workers receive supervision and support to ensure effective intervention to the disaster and humanitarian assistance Hold managers accountable for ensuring adequate security and compliance with codes/rules of conduct as well as support for their staff NDOC, Line ministries Min of information UN Agencies, NGO’s, CBO’s, private sector and community NDOC-Tel 020 2212386 020 2211445 020 2210053 KRCS-Tel 020 603598 020 600669 UN-OCHA-Tel 020 7625155 Ensure that technical and managerial staff are provided with the necessary training, resources, and logistical support to fulfill their responsibilities Ensure adequate explanation to staff working on response interventions the purpose and method of the activities they are asked to carry out. Ensure feedback from staff on their experiences during interventions Ensure that all staff are Oriented on relevant health and safety issues before they respond to any disaster Ensure provision of appropriate security and safety training to all staff responding to disaster. Ensure capacity-building systems for staff and partners responding to disaster is put in place Ensure capacity-building systems for staff is subjected to routine monitoring Ensure capacity build up of national and local organizations to promote long-term sustainability and resilience at national and community levels to respond to disaster Table 5. Water Supply, Sanitation and Hygiene Promotion Strategic Objective Operational Objective Activity RESPONSIBILITY CONTACTS Hygiene is promoted Users are involved in the management and maintenance of hygiene facilities Ensure that systems/ personnel for identification of key hygiene risks of public health importance are in place PS Min. of Public Health & Sanitation(MOPH) MOPH – Tel 020 2717077 13 Ensure an effective mechanism for representative and participatory input from all users of hygiene facilities, including in the initial design Ministry of Water (MOW) Min. of Public Health & Sanitation(MOPH), lead agency, WESCORD, UNICEF, Provincial Representatives, affected population representatives, MOPH – Tel 020 2717077 MOW&I- Tel 2716103 Ensure existence of systems for provision of equitable access to the resources or facilities needed to continue or achieve promoted hygiene practices. Min. of Public Health & Sanitation(MOPH), MSSP, PA&IS, Lead Agency, MOPH – Tel 020 2717077 Ensure relevant ministries implement hygiene promotion messages and activities that address key behaviours and misconceptions. Min. of Public Health & Sanitation(MOPH) MOPH – Tel 020 2717077 Ensure Involvement of representatives from affected population to participate in planning, training, implementation, monitoring and evaluation of hygiene programmes PA&IS PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Adequate water supply exists Public water points are sufficiently close to households. Ensure all households are within 500 metres of the nearest water point where applicable MOW&I Tel 020 2716103 All people have safe and equitable access to a sufficient quantity of water for drinking, cooking and personal and domestic hygiene. Ensure average water use for drinking, cooking and personal hygiene in any household is at least 15 litres per person per day MOW&I Tel 020 2716103 Ensure limited queuing time at a water source to no more than 15 minutes where applicable MOW&I Tel 020 2716103 14 Ensure the fill time for a 20-litre container is no more than three minutes where applicable MOW&I Tel 020 2716103 Ensure that relevant departments provide water sources and systems such that appropriate quantities of water are available consistently or on a regular basis MOW&I Tel 020 2716103 Water is palatable, potable and safe for personal and domestic hygiene. Conduct sanitary survey for faecal contamination MOW&I, MOPH &S Tel 020 2716103 Tel 020 2717077 Ensure the provision of water with faecal coli forms per 100ml at the point of delivery as appropriate MOW&I, MOPH &S Tel 020 2716103 Tel 020 2717077 Ensure the promotion of protected or treated water sources over other readily available water sources MOW&I, MOPH &S Tel 020 2716103 Tel 020 2717077 Ensure that post-delivery water contamination is Minimized MOW&I, MOPH &S Tel 020 2716103 Tel 020 2717077 Treat piped water supplies with a disinfectant so that there is a free chlorine residual at the tap of 0.5mg per litre and turbidity is below 5 NTU as appropriate MOW&I, MOPH &S Tel 020 2716103 Tel 020 2717077 Treat all water supplies at times of risk or presence of diarrhoea epidemic with a disinfectant so that there is a free chlorine residual at the tap of 0.5mg per litre and turbidity is below 5 NTU MOW&I, MOPH &S Tel 020 2716103 Tel 020 2717077 Affected people can safely and sufficiently collect, store and use water for drinking, cooking and personal hygiene. Provide each household with at least two clean water collecting containers of 10-20 litres as appropriate Lead agency, PA&IS PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 15 Provide each household with enough clean water storage containers to ensure there is always water in the household Lead agency, PA&IS PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Provide water collection and storage containers with narrow necks and/or covers, or other safe means of storage, drawing and handling. Lead agency, PA&IS PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Provide at least 250g of soap available for personal hygiene per person per month. Lead agency, PA&IS PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Provide sufficient bathing cubicles or separate cubicles for men and women where communal bathing facilities are necessary. Lead agency, PA&IS PA&IS – Tel 020-2227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Excreta is disposed off People have adequate, safe, close and rapidly accessible toilets. Limit toilet use to a maximum of 20 people/toilet MOPH&S Lead agency, PA&IS Tel 020 2717077 Tel 020-2227411 NDOC–Tel 020 2211445 020 -2212386 020- 2210053 Arrange toilet use by household(s) and/or by sex MOPH&S Lead agency, PA&IS Tel 020 2717077 Tel 020-2227411 NDOC–Tel 020 2211445 020 -2212386 020- 2210053 16 Separate toilets for women and men in public places (markets, distribution centres, health centres, etc.) MOPH&S Lead agency, PA&IS Tel 020 2717077 Tel 020-2227411 NDOC–Tel 020 2211445 020 -2212386 020- 2210053 Clean and maintain shared or public toilets in such a way that they are used by all intended users Affected population, Lead agency, PA&IS Tel 020 2227411 NDOC–Tel 020 2211445 020 -2212386 020- 2210053 Limit number of toilets in camp settings according to recommended standards Ensure all dwellings are no more than 50 metres from toilets MOPH&S Tel 020 2717077 Promote hygienic toilet use. MOPH&S Tel 020 2717077 Dispose of children's feoces immediately and hygienically Affected population, Lead agency, PA&IS Tel 020-2227411 NDOC–Tel 020 2211445 020 -2212386 020- 2210053 Toilets are sited, designed, constructed and maintained such that they are comfortable, hygienic and safe to use. Consult and get approval from users (especially women) on the siting and design of the toilet Lead agency, MOPH&S, Affected population Tel 020 2717077 17 Design build and locate toilets with the following features: – can be used by all sections of the population – sited to minimize threats to users, especially women and girls, throughout the day and night (see guidance note 2); – easy to keep clean and do not present a health hazard; – provide privacy in line with the norms of the users; – allow for the disposal of women’s sanitary protection, or provide women with the necessary privacy for washing and drying sanitary protection cloths (see guidance note 4); minimize fly and mosquito breeding Lead agency, MOPH&S, Affected population PA&IS Tel 020 2717077 Tel 020 2227411 Tel 020-2227411 NDOC–Tel 020 2211445 020 -2212386 020- 2210053 Construct toilets that use water for flushing and/or a hygienic seal. MOPH&S Tel 020 2717077 Construct toilets that have an adequate and regular supply of water MOPH&S Tel 020 2717077 Build pit latrines and soakaways to the following criteria: 30 metres from any groundwater source, bottom of any latrine is at least 1.5 metres above the water table. Drainage or spillage from defecation systems must not run away from any surface water source or shallow groundwater source MOPH&S Tel 020 2717077 Promote hand washing after defecation and before eating and food preparation MOPH&S Tel 020 2717077 18 Provide people with tools and materials for constructing, maintaining and cleaning their own toilets if appropriate Lead agency, MOPH&S Tel 020 2717077 Vectors are controlled Affected people protect themselves from vectors that represent a significant risk to health or well being. Educate populations at risk from vector-borne disease understand the modes of transmission and possible methods of prevention MOPH&S Tel 020 2717077 Provide access to shelters that do not harbor or encourage the growth of vector populations and are protected by appropriate vector control measures. Lead agency, MSSP Tel 020 220645 Promote the avoidance of exposure to mosquitoes during peak biting times. Pay Special attention to protection of high-risk groups such as pregnant and feeding mothers, babies, infants, older people and the sick MOPH&S Tel 020 2717077 Educate users in the effective use of treated mosquito nets. MOPH&S Tel 020 2717077 Control human body lice where louse-borne typhus or relapsing fever is a threat MOPH&S, Affected population Tel 020 2717077 Air and wash Bedding and clothing regularly Affected population Protect Food from contamination by vectors such as flies, insects and rodents. MSSP NCPB Lead agency Affected population MSSP Tel 020-2250645 Disease and nuisance vectors are kept to an acceptable level. Ensure that displaced populations are in locations that minimize their exposure to mosquitoes MOPH&S Lead agency Tel 020 2717077 Destroy vector breeding and resting sites MOPH&S Lead agency Tel 020 2717077 19 Carry out intensive fly control high density settlements when there is a risk or the presence of a diarrhoea epidemic. MOPH&S Lead agency Tel 020 2717077 Keep the population density of mosquitoes low to avoid the risk of excessive transmission levels and infection MOPH&S Lead agency Tel 020 2717077 Diagnose people infected with malaria early MOPH&S Lead agency Tel 020 2717077 Disease and nuisance vectors are kept to an acceptable level. Give treatment to People infected with malaria early MOPH&S Lead agency Tel 020 2717077 Chemical vector control measures are carried out in a safe and environmentally sound manner that avoids creating resistance to the substances used. Ensure protection of staff and affected persons by providing training. MOPH&S Lead agency Tel 020 2717077 . Ensure protection of staff and affected persons by providing protective clothing. MOPH&S Lead agency Tel 020 2717077 Ensure protection of staff and affected persons by providing bathing facilities. Lead agency Provincial/ District rep Affected Population rep PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Ensure protection of staff and affected persons by providing supervision. Lead agency Provincial/ District rep Affected Population rep PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Ensure protection of staff and affected persons by restricting the number of hours spent handling chemicals. Lead agency Provincial/ District rep Affected Population rep PA&IS – Tel 020-227411 NDOC–Tel 0202211445 20 020 -2212386 020- 2210053 Ensure the choice, quality, transport and storage of chemicals used for vector control, the application equipment and the disposal of the substances. MOPH&S Lead agency Provincial/ District rep Affected Population rep PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Ensure that affected persons and communities are informed about the potential risks of the substances used in chemical vector control and about the schedule for application. MOPH&S Lead agency Provincial/ District rep Affected Population rep PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Ensure that affected persons and communities are protected during and after the application of poisons or pesticides, according to internationally agreed upon procedures MOPH&S Lead agency Provincial/ District rep Affected Population rep PA&IS – Tel 020-227411 NDOC–Tel 0202211445 020 -2212386 020- 2210053 Solid waste is managed Solid waste is managed Solid waste is managed Solid waste is managed Solid waste is managed Solid waste is managed Solid waste is managed Solid waste is managed Solid waste is managed Solid wastes (including medical wastes) are collected and disposed of safely. Ensure involvement of people from the affected population in the design and implementation of the solid waste programme. MOPH&S Lead agency Affected population Tel 020 2717077 . Ensure that waste is burned or buried in a specified refuse pit or put household waste in containers daily for regular collection. MOPH&S Lead agency Affected population Tel 020 2717077 Ensure that households are provided with access to a refuse container or a communal refuse pit that is no more than 100 metres away. MOPH&S Lead agency Affected population Tel 020 2717077 Where domestic refuse is not buried on-site, ensure the provision of at least one 100-litre refuse container per every 10 families. MOPH&S Lead agency Affected population Tel 020 2717077 Ensure the removal of refuse from Lead agency Tel 020 21 the settlement before it becomes a nuisance or a health risk Affected population 2717077 Ensure that medical wastes is separated and disposed of separately MOPH&S Lead agency Tel 020 2717077 Provide either a correctly designed, constructed, and operated pit or an incinerator with a deep ash pit within the boundaries of each health facility MOPH&S Lead agency Affected population Tel 020 2717077 Ensure that contaminated or dangerous medical wastes (needles, glass, dressings, drugs, etc.) are kept out of living areas and public spaces at all times MOPH&S Lead agency Affected population Tel 020 2717077 Ensure that refuse pits, bins, and/or specified areas at public places, such as markets and slaughtering areas, are clearly marked and appropriately fenced MOPH&S Lead agency Affected population Tel 020 2717077 Solid waste is managed Solid waste is managed Ensure a regular collection system for emptying refuse pits, bins, and/or specified areas in public places is maintained MOPH&S Lead agency Affected population Tel 020 2717077 Ensure that final disposal of solid waste in such a place and in such a way as to avoid creating health and environmental problems for the local and affected populations. MOPH&S Lead agency Affected population Tel 020 2717077 Adequate drainage exists Adequate drainage exists Adequate drainage exists Adequate Adequate drainage to prevent erosion and standing water is provided Ensure that areas around dwellings and water points Kept free of standing wastewater Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Ensure storm waters drains are Kept clear Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 22 drainage exists Adequate drainage exists Adequate drainage exists Adequate drainage exists Ensure the prevention of floods and erosion in shelters, paths, and water and sanitation facilities Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Ensure water point drainage is planned. (This includes drainage from washing and bathing areas as well as water collection points) Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Ensure the construction of water point drainage. (This includes drainage from washing and bathing areas as well as water collection points) Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Ensure the maintenance of water point drainage. (This includes drainage from washing and bathing areas as well as water collection points) Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Ensure that drainage waters is prevented from polluting existing surface or groundwater sources Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Adequate drainage exists Adequate drainage exists Ensure that drainage waters is prevent from causing erosion Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 Adequate drainage to prevent erosion and standing water is provided Where necessary, ensure provision of sufficient numbers of appropriate tools for small drainage works and maintenance Lead agency Camp management Affected Persons rep MSSP 0202250645 NDOC 02022115 0202212386 23 Table 6. Food Security, Nutrition and Food Aid Strategic Objective Operational Objective Activity RESPONSIBILITY CONTACTS Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure An Analysis is conducted of how affected persons access food and the impact of the disaster on current and future food security. Assess and analyze food security elements in relevant geographic locations and livelihood groupings, distinguishing between seasons, and over time, to identify and prioritize needs MSSP, MOA, MOLDF, PA&IS, MSSP 0202250645 020 2718050 Conduct assessments with understanding of the broader social, economic and political policies, institutions and processes that affect food security MSSP, PA&IS, MOA, Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Assess and analyze coping strategies MSSP, PA&IS, MOA, MSSP 0202250645 Build upon local capacities, including both formal and informal institutions MSSP, PA&IS, MOA, MSSP 0202250645 Comprehensively describe the methodology used in assessments. MSSP, PA&IS, MOA, MSSP 0202250645 Adhere to widely accepted principles on methodologies MSSP, PA&IS, MOA, MSSP 0202250645 Use existing secondary data MSSP, PA&IS, MOA, MSSP 0202250645 During collection of new primary data in the field, focus on additional information essential for decision-making MSSP, PA&IS, MOA, MSSP 0202250645 Design recommended food security responses to support, protect, and promote livelihood strategies MSSP, MND&AD, PA&IS MSSP 0202250645 Design recommended food security responses to meet immediate needs MSSP, PA&IS, MOA, MSSP 0202250645 Consider the impact of food insecurity on the population’s nutritional status MSSP, MOPH, MOLD&F, MSSP 0202250645 People have access to Prioritize meeting immediate food needs where people’s lives are at risk MSSP, PA&IS, MOA, MSSP 0202250645 24 adequate and appropriate food and non-food items. Take measures to support, protect, and promote food security MSSP, PA&IS, MOA, MSSP 0202250645 Ensure preservation of productive assets MSSP, PA&IS, MOA, MSSP 0202250645 Ensure recovery productive assets lost as the result of disaster MSSP, PA&IS, MOA, MSSP 0202250645 Consult with the disaster-affected community for effective responses that promote food security at community level. MSSP, PA&IS, MOA, MSSP 0202250645 When responding, take into account people’s coping strategies, their benefits, and any associated risks and costs MSSP, PA&IS, MOA, MSSP 0202250645 Develop transition and exit strategies for all food security responses to disaster MSSP, PA&IS, MOA, MSSP 0202250645 Publicize transition and exit strategies for all food security responses to disaster, as appropriate MSSP, PA&IS, MOA, MSSP 0202250645 Apply transition and exit strategies for all food security responses to disaster, as appropriate MSSP, PA&IS, MOA, MSSP 0202250645 Ensure provision to all groups access to appropriate support, including necessary knowledge, skills and services MSSP, PA&IS, MOA, MSSP 0202250645 Ensure environment protection during intervention to avoid environment degradation MSSP, PA&IS, MOA, MSSP 0202250645 Ensure overall coverage of the affected population without discrimination during distribution of relief MSSP, PA&IS, MOA, MSSP 0202250645 Monitor the effects of responses on the local economy, social networks, livelihoods and the environment MSSP, PA&IS, MOA, MSSP 0202250645 Food is secure Food is secure Primary production mechanisms are protected and Ensure viability of production systems, including access to and availability of necessary inputs and services to support primary production MSSP, PA&IS, MOA, MSSP 0202250645 25 Food is secure Food is secure Food is secure supported. Ensure introduction of new technologies only where their implications for local production systems, cultural practices and environment are understood and accepted by food producers MSSP, PA&IS, MOA, MSSP 0202250645 Ensure provision of inputs in order to give producers more flexibility in managing production, processing and distribution and in reducing risks MSSP, PA&IS, MOA, MSSP 0202250645 Ensure delivery of productive plant, animal or fisheries inputs on time MSSP, PA&IS, MOA, MSSP 0202250645 Ensure usage productive plant, animal or fisheries inputs that are locally acceptable and conform to appropriate quality norms MSSP, PA&IS, MOA, MSSP 0202250645 Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Food is secure Ensure Introduction of inputs and services in a manner that does not exacerbate vulnerability or increase risk, e.g. by increasing competition for scarce natural resources or by damaging existing social networks MSSP, PA&IS, MOA, MSSP 0202250645 Give priority to purchase of inputs and services locally whenever possible, unless this would adversely affect local producers, markets or consumers MSSP, PA&IS, MOA, MSSP 0202250645 Ensure that food producers, processors and distributors receiving project inputs make appropriate use of them MSSP, PA&IS, MOA, MSSP 0202250645 Understand the need for complementary inputs and services and their providence where appropriate. MSSP, PA&IS, MOA, MSSP 0202250645 Affected people have access to appropriate and fair income earning opportunities that contribute to food security. Ensure decisions about timing, work activities, type of remuneration and the technical feasibility of implementation on a demonstrated understanding of local human resource capacities and local market and economic analysis MSSP, PA&IS, MOA, MSSP 0202250645 Ensure that responses providing job or income opportunities are technically feasible. MSSP, PA&IS, MOA, MSSP 0202250645 26 Ensure that all necessary inputs for responses providing job or income opportunities are available on time to local community. MSSP, PA&IS, MOA, MSSP 0202250645 Ensure interventions contribute to the food security environment restoration and building resilience of affected communities MSSP, PA&IS, MOA, MSSP 0202250645 Put procedures in place to provide a safe, secure working environment MSSP, PA&IS, MOA, MSSP 0202250645 For projects involving large sums of cash, include measures to avoid diversion and/or insecurity MSSP, PA&IS, MOA, MSSP 0202250645 Protect and support household caring responsibilities during responses providing labour opportunities MSSP, PA&IS, MOA, MSSP 0202250645 Create responses providing labour opportunities that do not negatively affect the local environment or interfere with regular livelihood activities MSSP, PA&IS, MOA, MSSP 0202250645 Understand the household management and use of remuneration (cash or food), grants, and/or loans MSSP, PA&IS, MOA, MSSP 0202250645 Make sure the household management and use of remuneration (cash or food), grants, and/or loans are contributing towards the food security of all household members MSSP, PA&IS, MOA, MSSP 0202250645 Affected people have safe access to market goods and services as producers, consumers and traders. Base food security responses on a demonstrated understanding of local markets and economic systems, which informs their design and, where necessary, leads to advocacy for system improvement and policy change MSSP, PA&IS, MOA, MSSP 0202250645 Food is secure Food is secure Food is Provide producers and consumers with economic and physical access to operating markets, which have a regular supply of basic items, including food at affordable prices. MSSP, PA&IS, MOA, MSSP 0202250645 27 secure Food is secure Minimize adverse effects of food security responses, including food purchases and distribution, on local markets and market suppliers. MSSP, PA&IS, MOA, MSSP 0202250645 Increase information and local awareness of market prices and availability, of how markets function, and the policies that govern this. MSSP, PA&IS, MOA, MSSP 0202250645 Ensure availability of basic food items and other essential commodities MSSP, PA&IS, MOA, MSSP 0202250645 Food is secure Minimize the negative consequences of extreme seasonal or other abnormal price fluctuations during interventions. MSSP, PA&IS, MOA, MSSP 0202250645 Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Programme decisions are based on the causes, type, degree and extent of malnutrition. Before conducting an anthropometric survey, analyze and report on the information on the underlying causes of malnutrition (food, health and care) MSSP, PA&IS, MOH MSSP 0202250645 In this report, highlight the nature and severity of the problem(s) and those groups with the greatest nutritional and support needs MSSP, PA&IS, MOH MSSP 0202250645 Consider the opinions of the community and other local stakeholders on the causes of malnutrition MSSP, PA&IS, MOH MSSP 0202250645 Ensure anthropometric surveys are conducted where information and analysis is needed to inform programme decision-making MSSP, PA&IS, MOH MSSP 0202250645 Adhere to international anthropometric survey guidelines (and national guidelines consistent with these) for determining the type, degree, and extent of malnutrition MSSP, PA&IS, MOH MSSP 0202250645 Where anthropometric surveys are conducted among children under five years, use international weight-for height reference values for reporting malnutrition in Z scores and percentage of the median for planning purposes MSSP, PA&IS, MOH MSSP 0202250645 28 Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Determine micronutrient deficiencies to which the population is at risk MSSP, PA&IS, MOH, KEMRI/CDC MSSP 0202250645 When recommending responses after a nutrition assessment, make sure to build upon and complement local capacities in a coordinated manner. MSSP, PA&IS, MOH MSSP 0202250645 The nutritional needs of the population are met. Ensure provision of access to a range of foods – staple (cereal or tuber), pulses (or animal products) and fat sources – that meet nutritional requirements MSSP, PA&IS, MOA, MSSP 0202250645 Ensure access to vitamin A-, C- and iron-rich or fortified foods or appropriate supplements MSSP, PA&IS, MOH MSSP 0202250645 Ensure access to iodized salt to the majority (>90%) of households MSSP, PA&IS, MOH MSSP 0202250645 Ensure access to additional sources of niacin (e.g. pulses, nuts, dried fish) if the staple is maize or sorghum MSSP, PA&IS, MOH MSSP 0202250645 Where people are dependent on a very limited diet, there is access to adequate sources of riboflavin MSSP, PA&IS, MOH MSSP 0202250645 Ensure that levels of moderate and severe malnutrition are stable at, or declining to, acceptable levels MSSP, PA&IS, MOH MSSP 0202250645 Ensure prevention and/or eliminate any cases of scurvy, pellagra, beri-beri, or riboflavin deficiency MSSP, PA&IS, MOH MSSP 0202250645 The nutritional and support needs of at-risk groups are met. Encourage mothers to exclusively breastfeed infants under six months MSSP, PA&IS, MOH, UNICEF MSSP 0202250645 In exceptional cases, in which infants are not breastfed, provide them access to an adequate amount of an appropriate breast milk substitute MSSP, PA&IS, MOH MSSP 0202250645 Ensure children aged 6-24 months access to nutritious, energy-dense complementary foods MSSP, PA&IS, MOH MSSP 0202250645 Ensure pregnant and breastfeeding women access additional nutrients and support MSSP, PA&IS, MOH MSSP 0202250645 29 Pay specific attention to the protection, promotion, and support of the care and nutrition of adolescent girls MSSP, PA&IS, MOH MSSP 0202250645 Ensure that appropriate nutritional information, education, and training to relevant professionals, care givers, and organisations on infant and child feeding practices MSSP, PA&IS, MOH MSSP 0202250645 Ensure vulnerable groups such as elderly people, PLWHAs, people with TB, chronically ill and those with specific disabilities do access appropriate nutritious foods and support MSSP, PA&IS, MOH MSSP 0202250645 Ensure establishment of community based systems to care for vulnerable individuals MSSP, PA&IS, MOH MSSP 0202250645 Moderate malnutrition is addressed. Ensure the exit strategy is well defined and disseminated among other players MSSP, PA&IS, MOH MSSP 0202250645 Ensure coverage rate of the moderately malnourished is >50% in rural areas MSSP, PA&IS, MOH MSSP 0202250645 Ensure coverage rate of the moderately malnourished in urban areas is >70% MSSP, PA&IS, MOH MSSP 0202250645 In a camp setting, ensure >90% coverage of the moderately malnourished. MSSP, PA&IS, MOH MSSP 0202250645 Ensure placement of distribution centers (for dry ration supplementary feeding programmes) so that more than 90% of the target population is within <1 day’s return walk (including time for treatment) MSSP, PA&IS, MOH MSSP 0202250645 Ensure placement of on-site supplementary feeding programmes so that more than 90% of the target population is a 1 hour’s walk from on site supplementary feeding programmes MSSP, PA&IS, MOH MSSP 0202250645 Ensure creation of a feeding programme where <3% die, >75% recover, and <15% default MSSP, PA&IS, MOH MSSP 0202250645 30 Ensure admission of individuals to feeding programmes based on internationally accepted anthropometric criteria MSSP, PA&IS, MOH MSSP 0202250645 Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is adequate Nutrition is Ensure linking targeted supplementary feeding programmes to any existing health structure MSSP, PA&IS, MOH MSSP 0202250645 Ensure following of protocols to identify health problems and refer accordingly MSSP, PA&IS, MOH MSSP 0202250645 Only consider basing supplementary feeding on the distribution of dry take home rations MSSP, PA&IS, MOH MSSP 0202250645 Ensure monitoring systems in place MSSP, PA&IS, MOH MSSP 0202250645 Severe malnutrition is addressed. From the outset, clearly define and agree upon the criteria for entry and exit MSSP, PA&IS, MOH MSSP 0202250645 Ensure >50% of the severely malnourished MSSP, PA&IS, MOH MSSP 0202250645 Ensure >70% of the severely malnourished MSSP, PA&IS, MOH MSSP 0202250645 Ensure coverage rate in a camp setting for severely malnourished is >90% MSSP, PA&IS, MOH MSSP 0202250645 Ensure creation of a therapeutic care programme where <10% die, >75% recover, and <15% default. MSSP, PA&IS, MOH MSSP 0202250645 Include in the discharge criteria: non anthropometric indices such as good appetite and the absence of diarrhea, fever, parasitic infestation and other untreated illness. MSSP, PA&IS, MOH MSSP 0202250645 Make sure the mean weight gain is >8g per kg per person per day. MSSP, PA&IS, MOH MSSP 0202250645 Ensure provision of nutritional and medical care according to internationally recognized therapeutic care protocols MSSP, PA&IS, MOH MSSP 0202250645 Ensure attention is paid to breastfeeding and psychosocial support, hygiene, and community outreach as to clinical care. MSSP, PA&IS, MOH MSSP 0202250645 31 adequate Ensure provision of one feeding assistant for every 10 inpatients. MSSP, PA&IS, MOH MSSP 0202250645 Identify and address constraints to caring for malnourished individuals and affected family members MSSP, PA&IS, MOH MSSP 0202250645 Micronutrient deficiencies are addressed. Ensure all clinical cases of deficiency diseases according to WHO micronutrient supplementation protocols are identified and monitored MSSP, PA&IS, MOH MSSP 0202250645 Ensure establishment of procedures that respond efficiently to micronutrient deficiencies to which the population may be at risk MSSP, PA&IS, MOH MSSP 0202250645 Ensure health staff are trained on how to identify and treat micronutrient deficiencies to which the population is most at risk MOMS, MPH&S, MOH, KEMRI/CDC MSSP 0202250645 Food aid is planned Food aid is planned Food aid is planned Food aid is planned Rations for general food distributions are designed to bridge the gap between the affected population’s requirements and their own food resources. Ensure rations for general distribution on the basis of the standard initial planning requirements for energy, protein, fat and micronutrients, are designed and adjusted as necessary to the local situation MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure that the ration distribution reduces or eliminates the need for disaster-affected people to adopt damaging coping strategies. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 When relevant, calculate the economic transfer value of the rations to beneficiaries. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure usage of a ration that is appropriate to the local situation MSSP, PA&IS, MOA MSSP 0202250645 Food aid is planned Food aid is planned Ensure consulting the people during assessment or programme design on the acceptability, familiarity and appropriateness of food items. MSSP, PA&IS, MOA PA&IS 32 Food aid is planned Food aid is planned Food aid is planned Food aid is planned Food aid is planned Food aid is planned Food aid is planned Food aid is planned Factor the results of this consultation into programme decisions on the choice of commodities. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 When an unfamiliar food is distributed, provide instructions to women and food preparers on its preparation in a locally palatable manner, with minimum nutrient loss, preferably in the local language. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 When selecting commodities for distribution, consider people’s ability to access cooking fuel and water, the duration of cooking times, and requirements for soaking. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 When a whole grain cereal is distributed, make sure the recipients either have the means to mill or process it in a traditional home-based manner or have access to adequate milling/processing facilities reasonably close to their dwellings. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Provide people access to culturally important items, including condiments MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Refrain from distributing free or subsidized milk powder or of liquid milk as a single commodity. MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Food distributed is of appropriate quality and is fit for human consumption. Ensure that food commodities distributed conform to national and other accepted standards. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 33 Ensure that imported packaged food has a minimum six-month shelf life on arrival in the country. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure imported packaged foods are distributed before the expiry date or well within the ‘best before’ period MSSP, PA&IS, MOA, KEBS MSSP 0202250645 Food aid is planned Food aid is planned Food aid is planned Food aid is planned Food aid is planned Food aid is planned Ensure complaints about the quality of food distributed are addressed. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure food packaging that is sturdy, convenient for handling, storage, and distribution, and is not a hazard for the environment. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure foods are labeled in packages in an appropriate language with the date of production, the ’best before’ date, and details of the nutrient content. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure provision of adequate and appropriate storage conditions. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure food stores are properly managed. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure routine checks on food quality in all locations. MSSP, PA&IS, MOA, KEBS MSSP 0202250645 34 Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food is stored, prepared and consumed in a safe and appropriate manner. Ensure food is appropriately handled and prepared at the distribution sites in order to prevent adverse health effects MSSP, PA&IS, MOH MSSP 0202250645 PA&IS 0202227411 MOH 0202713395 Ensure recipients of food aid are informed about the importance of food hygiene MSSP, PA&IS, MOH MSSP 0202250645 PA&IS 0202227411 MOH 0202713395 Ensure complaints concerning difficulties in storing, preparing, cooking, or consuming the food distributed are addressed MSSP, PA&IS, MOH MSSP 0202250645 PA&IS 0202227411 MOH 0202713395 Ensure every household has access to appropriate cooking utensils, fuel, and hygiene material MSSP, PA&IS, MOH MSSP 0202250645 PA&IS 0202227411 MOH 0202713395 Ensure individuals who cannot prepare food or cannot feed themselves have access to a career who prepares appropriate food in a timely manner and administers feeding where necessary MSSP, PA&IS, MOH MSSP 0202250645 PA&IS 0202227411 MOH 0202713395 Ensure staffs are trained where food is distributed in cooked form, on safe storage, handling of commodities, preparation of food, and the potential health hazards caused by improper practices. MSSP, PA&IS, MOH MSSP 0202250645 PA&IS 0202227411 MOH 0202713395 Food aid resources (commodities and support Ensure food aid resources reach the intended beneficiaries. MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 35 funds) are well managed. Assess the local supply chain management (SCM) capabilities and logistics infrastructure MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Establish a co-ordinate, efficient SCM system, using local capacity where this is feasible MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Ensure assessments consider the availability of locally sourced food commodities MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Use a transparent, fair and, open method for awarding contracts for SCM services MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Adequately train staff at all levels of the SCM system MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Ensure staff at all levels are instructed of the SCM system to observe procedures relating to food quality and safety MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Ensure appropriate inventory accounting, reporting, and financial systems in place to ensure accountability at all levels MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Ensure losses, including through theft are minimised MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 Ensure all losses to food are accounted for MSSP, PA&IS, MSSP 0202250645 PA&IS 0202227411 36 Ensure the food pipeline is monitored and maintain the food pipeline in such a way that any interruption to distribution is avoided MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure information on the performance of the supply chain is provided to all stakeholders on a regular basis MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Identify and target recipients of food aid on the basis of need, by means of an assessment carried out through consultation with stakeholders, including community groups MSSP PA&IS MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Food aid is managed Ensure efficient and equitable distribution methods in consultation with local groups and partner organizations are designed MSSP PA&IS MOA MSSP 0202250645 Food aid is managed Food aid is managed Food aid is managed Food aid is managed Food aid is managed Ensure the various recipient groups in the design of distribution method are involved MSSP PA&IS MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure that the points of distribution are as close as possible to recipients’ homes to ensure easy access and safety MSSP PA&IS MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Ensure that the recipients to aid are well informed in advance of the quality and quantity of the food rations and the distribution plan MSSP PA&IS MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Monitor the performance and effectiveness of the food aid programme MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 37 Evaluate the performance and effectiveness of the food aid programme MSSP, PA&IS, MOA MSSP 0202250645 PA&IS 0202227411 MOA 020271017 Table 7. Health Services Strategic Objective Operational Objective Activity RESPONSI BILITY CONTACTS Health Systems and Infrastruct ure are adequate are adequate Health services are prioritized Ensure that major causes of mortality and morbidity are identified. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure that the major causes of mortality and morbidity are document. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure that the major causes of mortality and morbidity are Monitored. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure the priority of health services including the most appropriate and effective interventions to reduce excess morbidity and mortality MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure to provide the access to priority health interventions to all members of the community, including vulnerable groups. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure that the local health authorities and community members are included in the design and implementation of priority health interventions. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure the collaboration of other sectors in the design and implementation of priority health interventions, including water and sanitation, food security, nutrition, shelter and protection. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure the maintenance and reduction of crude mortality rate (CMR) to, less than twice the baseline rate as documented for the population prior to the disaster MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure maintenance or reduction of the under 5 crude mortality rate (U5MR) to, less than twice the baseline rate documented for the population prior to the disaster MOMS MOPH&S Tel 0202717077 Tel 0202713395 38 National and local health systems are supported Ensure the appointment of a representative of the Ministry of Health to lead the health sector response team. MOMS MOPH&S Tel 0202717077 Tel 0202713395 Ensure that when the Ministry of Health lacks the necessary capacity, a lead agency is identified as an alternate with the requisite capacity to take the lead in the health sector MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that local health facilities responding agencies are supported and strengthened. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that the health workers are supported and integrated into local health services, taking account of gender and ethnic balance MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that health services are incorporated or adapted in the existing national standards and guidelines of the disaster-affected or host country MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that alternate or parallel health facilities and services is not established including foreign field hospitals, unless local capacities are exceeded MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that an alternate or parallel health facilities and services is not established unless the population does not have ready access to existing services MOMS Tel 0202717077 Tel 0202713395 Ensure that the lead health authority is consulted on the issue of establishing alternate or parallel health facilities and services MOMS Tel 0202717077 Tel 0202713395 Health services are coordinated across agencies and sectors Ensure the coordination mechanisms are established at central level (national or regional) and at field level within the health sector, and between health and other sectors. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure the clarity and documentation of specific responsibilities of each health agency in consultation with the lead health authority to ensure optimal coverage of the population and complimentarily of services MOMS Tel 0202717077 Ensure that regular health sector coordination meetings for local and external partners at both MOMS Tel 0202717077 39 central and field levels are held. Health services are based on relevant primary health care principles. Ensure that everyone is provided with access to health information that allows them to protect and promote their own health and well-being MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure health services at the appropriate level of the health system: household/community, peripheral health facilities, central health facilities, referral hospital are provided MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that the lead health authority is instructed to establish a standardized referral system that can be utilized by health agencies. MOMS Tel 0202717077 Ensure the provision of suitable transportation for patients to reach the referral facility. MOMS Tel 0202717077 Ensure to base the health services and interventions on scientifically sound and evidence-based methods. MOMS Tel 0202717077 Ensure the use of appropriate technology for health services and interventions. MOMS Tel 0202717077 Ensure the implementation of health services and interventions that are socially and culturally acceptable. MOMS Tel 0202717077 Clinical services are standardized and follow accepted protocols and guidelines. Ensure that the number, level and location of health facilities are appropriate to meet the needs of the population MOMS Tel 0202717077 Ensure to maintain an appropriate number, skills, and gender/ethnic balance of staff at each health facility to meet the needs of the population MOMS Tel 0202717077 Ensure that adequate staffing levels are achieved so that clinicians are not required to consistently consult on more than 50 patients per day. If this threshold is regularly exceeded, additional clinical staff are recruited MOMS Tel 0202717077 Ensure to monitor utilization rates at health facilities Tel 0202717077 Ensure to take corrective measures if there is over- MOMS Tel 0202717077 40 or under-utilization Health Systems Ensure to instruct the lead health authority to establish standardized case management protocol MOMS Tel 0202717077 Health Systems and Infraquate Ensure to instruct the health agencies to adhere to the protocols MOMS Tel 0202717077 Ensure to instruct the lead health authority to establish a standardized essential drug list MOMS Tel 0202717077 Ensure to instruct the health agencies to adhere to the standardized essential drug list MOMS Tel 0202717077 Ensure to train and supervise clinical staff in the use of the protocols and the essential drug list MOMS Tel 0202717077 Ensure to provide access to a consistent supply of essential drugs through a standardized drug management system that follows accepted guidelines MOMS Tel 0202717077 Ensure to accept drug donations only if they follow internationally recognized guidelines. MOMS Tel 0202717077 Ensure not to use donations that do not follow these guidelines and dispose of safely. MOMS Tel 0202717077 Ensure to dispose of the bodies of the deceased in a manner that is dignified, culturally appropriate and is based on good public health practice MOMS MOPH& S Tel 0202717077 Health services are guided by coordinated collection, analysis and utilization of relevant public health data. Ensure to instruct all health agencies to implement a standardized health information system (HIS) by routinely collecting relevant data on demographics, mortality, morbidity and health services MOMS Tel 0202717077 Ensure to identify a designated HIS coordinating agency (or agencies) to organize and supervise the system. MOMS Tel 0202717077 Ensure to instruct health facilities and agencies to submit surveillance data to the designated HIS MOMS Tel 0202717077 41 coordinating agency on a regular basis. Ensure to allow the frequency of these reports to be verified according to the context, e.g. daily, weekly, and monthly. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to instruct a HIS coordinating agency to produce a regular epidemiological report, including analysis and interpretation of the data, share with all relevant agencies, decision-makers and the community. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to allow the frequency of the reports to be verified according to the context, e.g. daily, weekly, and monthly. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to instruct agencies to take adequate precautions for the protection of data to guarantee the rights and safety of individuals and/or populations. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to include an early warning component in HIS to ensure timely detection of and response to infectious disease outbreaks. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to consistently use supplementary data from other relevant sources to interpret surveillance data. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to consistently use supplementary data from other relevant sources to guide decision-making. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Communic able Diseases are Controlled People have access to information and services that prevent common and high impact communicable diseases. Ensure to develop general prevention measures in coordination with other relevant sectors. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to implement general prevention measures in coordination with other relevant sectors. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide individuals with information on how to prevent common communicable diseases through community health education message. MOMS, MOPH&S Tel 0202717077 Tel 0202713395 42 Ensure to provide individuals with information on how to access relevant services through community health education messages. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to implement specific prevention measures, such as a mass measles vaccination campaign as indicated. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to implement specific prevention measures, such as Expanded Programme on Immunization (EPI), as indicated. MOM MOPH& S Tel 0202717077 Tel 0202713395 All children aged 6 months to 15 years have immunity against measles. Ensure to make an estimate of measles vaccination coverage of children aged 9 months to 15 years at the outset of the emergency response, to determine the prevalence of susceptibility to measles. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to that vaccination coverage is estimated to be less than 90%, initiate a mass measles vaccination campaign for children aged 6 months to 15 years (including administration of vitamin A to children aged 6-59 months). MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to coordinate the vaccination campaign with national and local health authorities, including the Expanded Programme on Immunization. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that upon completion of the campaign: – at least 95% of children aged 6 months to 15 years have received measles vaccination; – at least 95% of children aged 6-59 months have received an appropriate dose of vitamin A. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide another dose of measles vaccine to all infants vaccinated between 6-9 months of age, upon reaching 9 months. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to establish routine ongoing vaccination of 9 month-old children to ensure the maintenance of the minimum 95% coverage. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to link this system to the Expanded Programme on Immunization. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Communi cable Diseases Ensure to provide for mobile or displaced populations, establish an ongoing system to ensure that at least 95% of newcomers aged between 6 MOMS MOPH& S Tel 0202717077 Tel 0202713395 43 are Controlled months and 15 years receive vaccination against measles. People have access to effective diagnosis and treatment for those infectious diseases that contribute most significantly to preventable excess morbidity and mortality. Ensure to consistently use standardized case management protocols for diagnosis and treatment of the most common infectious diseases. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to create public health education messages encourage people to seek early care for fever, cough, diarrhoea, etc., especially children, pregnant women and older people. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to establish in malaria-endemic regions, a protocol to ensure early (<24 hours) diagnosis of fever cases and treatment with highly effective first line drugs. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to make laboratory services available when indicated. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to introduce a tuberculosis control programme only after consideration of recognized criteria. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Measures are taken to prepare for and respond to outbreaks of infectious diseases. Ensure to prepare an outbreak investigation and control plan. MOMS MOPH& S Tel 0202717077 Tel 0202713395 44 Ensure to distribute protocols for the investigation and control of common outbreaks to relevant staff. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to train the staff in the principles of outbreak investigation and control, including relevant treatment protocols. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that reserve stocks of essential drugs, medical supplies, vaccines and basic protection material are available and can be procured rapidly. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to identify the sources of vaccines for relevant outbreaks (e.g. measles, meningococcal meningitis, yellow fever) for rapid procurement and use. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to establish mechanisms for rapid procurement. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to identify sites for the isolation and treatment of infectious patients in advance, e.g. cholera treatment centres. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that a laboratory is identified, whether locally, regionally, and nationally or in another country, that can provide confirmation of diagnoses. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide sampling materials and transport media for the infectious agents most likely to cause a sudden outbreak on-site, to permit transfer of specimens to an appropriate laboratory. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to store several rapid tests on-site. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Outbreaks of communicable diseases are detected, investigated and controlled in a Ensure to include an early warning component in the health information system (HIS). MOMS MOPH& S Tel 0202717077 Tel 0202713395 45 timely and effective manner. Ensure to initiate outbreak investigation within 24 hours of notification. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to describe the outbreak according to time, place and person, leading to the identification of high-risk groups. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to take adequate precautions to protect the safety of both individuals and data. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to implement appropriate control measures that are specific to the disease and context as soon as possible. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to maintain case fatality rates at acceptable levels: – cholera: 1% or lower – Shigella dysentery: 1% or lower – typhoid: 1% or lower – meningococcal meningitis: varies. MOMS MOPH& S Tel 0202717077 Tel 0202713395 A minimum package of services to prevent transmission of HIV/AIDS is provided Ensure to provide access to basic health care for people living with HIV/AIDS (PLWH/A) during the disaster phase. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide access to prevention and management of the consequences of sexual violence during the disaster phase. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide access to syndromic case management of sexually transmitted infections MOMS Tel 0202717077 Tel 0202713395 46 (STIs) during the disaster phase. Ensure to provide access to relevant information and education so that individuals can take steps to protect themselves against HIV transmission during the disaster phase. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide access to safe blood supply during the disaster phase. MOMS Tel 0202717077 Tel 0202713395 Ensure to provide access to universal precautions to prevent iatrogenic/nosocomial transmission in emergency and health-care settings during the disaster phase. MOMS Tel 0202717077 Tel 0202713395 Ensure to provide access to free male condoms and promotion of proper condom use during the disaster phase. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to initiate plans to broaden the range of HIV control services in the post-disaster phase. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Non Communi cable Diseases are Controlled Injuries are managed Ensure the establishment of a standardized system of triage to guide health care providers on assessment prioritization in situations with a large number of injured patients, on basic resuscitation and referral MOMS Tel 0202717077 Tel 0202713395 Ensure to establish standardized guidelines for the provision of first aid and basic resuscitation MOMS Tel 0202717077 Tel 0202713395 Ensure to establish standardized protocols for the referral of injured patients for advanced care, including surgery. MOMS Tel 0202717077 Tel 0202713395 Ensure to organize suitable transportation for patients to reach the referral facility. MOMS Tel 0202717077 Tel 0202713395 Ensure to provide instructions to agencies with appropriate expertise and resources to establish definitive trauma and surgical services. MOMS Tel 0202717077 Tel 0202713395 Ensure to develop contingency plans for the management of multiple casualties for relevant health care facilities that in situations with a potentially large number of injured patients. MOMS Tel 0202717077 Tel 0202713395 47 Ensure to take into account district and regional plans when developing these plans, MOMS Tel 0202717077 Tel 0202713395 People have access to the reproductive health Minimum Initial Service Package (MISP). Ensure to identify an organization(s) and individual(s) to facilitate the coordination and implementation of the MISP in consultation with the lead health authority. MOMS Tel 0202717077 Tel 0202713395 Ensure to instruct health agencies to prevent and manage the consequences of gender-based violence (GBV), in coordination with other relevant sectors, especially protection and community services MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to monitor the number of cases of sexual and other forms of GBV reported to health services, protection and security officers. MOMS Tel 0202717077 Tel 0202713395 Ensure to report the number of cases of sexual and other forms of GBV reported to health services, protection and security officers to a designated lead GBV agency (or agencies). MOMS Tel 0202717077 Ensure to apply rules of confidentiality to data collection and review. MOMS Tel 0202717077 Ensure to implement the minimum package of services to prevent the transmission of HIV/AIDS (see Control of communicable diseases standard 6). MOMS Tel 0202717077 Ensure to provide and distribute adequate number of clean delivery kits, based on the estimated number of births in a given time period to visibly pregnant women and skilled/traditional birth attendants to promote clean home deliveries. MOMS Tel 0202717077 Ensure to distribute adequate number of midwife delivery kits (UNICEF or equivalent) to health facilities to ensure clean and safe deliveries. MOMS Tel 0202717077 Ensure to establish and promote standardized referral system within the community, incorporating midwives and skilled/traditional birth attendants, to manage obstetric emergencies MOMS Tel 0202717077 Ensure to organize suitable transportation for MOMS Tel 0202717077 48 patients to reach the referral facility Ensure to initiate plans to implement a comprehensive range of reproductive health services integrated into primary health care as soon as possible MOMS Tel 0202717077 Social and mental health services to reduce mental health morbidity, disability and social problems are provided Ensure to provide access to an ongoing, reliable flow of credible information on the disaster and associated relief efforts. MOMS Tel 0202717077 Ensure to maintain or reestablish normal cultural and religious events (including grieving rituals conducted by relevant spiritual and religious practitioners). MOMS Tel 0202717077 Ensure to provide facilities to conduct funeral ceremonies MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to that as soon the resources permit; provide access to formal or informal schooling and to normal recreational activities for children and adolescents. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure that adults and adolescents participate in concrete, purposeful, common interest activities, such as emergency relief activities. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to provide people with access to activities that facilitate their inclusion in social networks: isolated persons, such as separated or orphaned children, child combatants, widows and widowers, older people, or others without their families. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to establish a tracing service to reunite people and families. MOMS MOPH& S Tel 0202717077 Tel 0202713395 Ensure to organize shelter with the aim of keeping family members and communities together. MOMS MOPH& S Tel 0202717077 Tel 0202713395 49 Ensure to provide individuals experiencing acute mental distress after exposure to traumatic stressors access to psychological first aid at health service facilities and in the community MOMS Tel 0202717077 Ensure to provide care for urgent psychiatric complaints through the primary health care system MOMS Tel 0202717077 Ensure to provide essential psychiatric medications, consistent with the essential drug list, at primary care facilities MOMS Tel 0202717077 Ensure to provide treatment to individuals with pre existing psychiatric disorders. MOMS Tel 0202717077 Ensure to avoid harmful, sudden discontinuation of medications. MOMS Tel 0202717077 Ensure to address basic needs of patients in custodial psychiatric hospitals. MOMS Tel 0202717077 Ensure that if the disaster becomes protracted, plans are initiated to provide a more comprehensive range of community-based psychological interventions for the post-disaster phase MOMS Tel 0202717077 Essential therapies for chronic disease are provided Ensure to designate a specific agency (or agencies) to coordinate programmes for individuals with chronic diseases for which an acute cessation of therapy is likely to result in death MOMS Tel 0202717077 Ensure to identify and register individuals with chronic diseases. MOMS Tel 0202717077 Ensure to provide medications for the routine, ongoing management of chronic diseases through the primary health care system. MOMS Tel 0202717077 Ensure to specify medications for the routine, ongoing management of chronic diseases on the essential drug list. MOMS Tel 0202717077 50 Table 8. Shelter Settlement and Non-Food Items Operational Objective Activity RESPONSIBILITY CONTACTS Existing shelter and settlement solutions are prioritized. Ensure the affected households return to the site of their original dwellings where possible MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that the affected households who cannot return to the site of their original dwellings settle independently within a host community or with host families where possible MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that there are mass shelters or temporary camps to accommodate affected households who cannot return to the site of their original dwellings, settle independently within a host community, or settle with host families MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure assessment of potential threats to the security of the affected population PA & IS KRCS Tel 020 2227411 Tel 020 600669 Ensure the settlements are located at a safe distance from any external threats MSSP PA & IS KRCS Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Ensure risks from natural hazards including earthquakes, volcanic activity, landslides, flooding or high winds are minimized MSSP PA & IS KRCS UN Agencies Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 51 Ensure that settlements are in an area that is not prone to diseases or significant vector risks MSSP PA & IS KRCS UN Agencies Affected Communities rep Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that places of dwellings are free of potentially hazardous equipment or material MSSP MOPH&S NEMA Affected Communities rep Tel 020 2250645 Tel 020 2717071 Tel 020 2718573 Ensure that existing hazards such as dangerous structures are being identified MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that hazardous areas are safe or restricted PA & IS KRCS MOPH&S NEMA Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 2718573 Prior to occupation, establish land and property ownership and/or use rights for buildings or locations MSSP PA & IS MOL&S UN Agencies Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Prior to occupation, agree upon permitted use MSSP MOL&S Local Authority Tel 020 2250645 Tel 020 2718050 If not available already, ensure provision of water and sanitation services and social facilities, including health care, schools, and places of worship MOPH&S MOW&I Tel 020 2717077 Tel 020 2716103 Ensure creation of transportation infrastructure that can provide access to the settlement for personal movement and the provision of services MOT Lead Agency Tel 020 2729200 52 Local physical planning practices are used Local Local physical planning practices are used Local physical planning practices are used Allow area or cluster planning by family, neighborhood, or village groups as appropriate MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure provision of safe access to water, sanitary facilities, health care, solid waste disposal, graveyards and social facilities, including schools, places of worship, meeting points and recreational areas for all members of the affected population, MSSP MOPH&S KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that the Base temporary planned or self-settled camps are on a minimum surface area of 45m2 for each person MSSP PA & IS MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure use of surface topography to facilitate water drainage MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that toilet pits are made on surface topography to facilitate drainage MOPH&S Lead Agency Tel 020 2717077 Ensure Creation of roads and pathways that provide safe, secure, and all weather access to the individual dwellings and facilities MSSP MOT Local Authority KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2729200 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure that openings in mass shelters are placed to enable required access and emergency evacuation Lead Agency Camp Management Affected community rep Tel 020 2250645 Tel 020 2227411 Tel 020 600669 53 Ensure Position of these openings so that access is well supervised and does not pose a security threat to occupants Lead agency Camp Management UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure vector risks are minimize MOPH&S Camp Management Tel 020 2717077 People have sufficient covered space to provide dignified accommodation. Ensure there is provision of at least 3.5m2 of covered floor area per person MSSP Local Authority MOL&S Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 In covered areas, ensure there is provision of safe separation and privacy between the sexes, between different age groups, and between separate families within a given household as required Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure Creation of shelters that allow essential household activities to be carried out within the shelter Local Authority MOL&S Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 Ensure accommodation of key livelihood support activities Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Tel 020 7625155 The design of the shelter is acceptable to the affected population, provides Ensure the use of familiar construction materials Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 54 sufficient thermal comfort, fresh air and protection from the climate. The design of the shelter is acceptable to the affected population, provides sufficient thermal comfort, fresh air and protection from the climate. The design of the shelter is acceptable to the affected population, provides sufficient thermal comfort, fresh air and protection from the climate. Ensure use of familiar and culturally and socially acceptable design for the shelters MSSP PA & IS KRCS UN Agencies Affected Communities Tel 020 2250645 Tel 020 2227411 Tel 020 600669 Ensure Priority to the repair of existing damaged shelters and the upgrading of initial shelter solutions constructed by the disaster affected population MSSP MOL&S Local Authority UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 2227411 Tel 020 600669 When alternative materials are required to provide temporary shelter, ensure use of materials that are durable, practical, and acceptable to the affected population MSSP Lead Agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision of optimal thermal comfort and ventilation by taking into consideration: appropriate types of construction, materials used, and the sizing and positioning of openings MOL&S Lead Agency Camp Management UN Agencies Affected Communities Tel 020 2718050 Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 During shelter construction, ensure access to water supply sources and sanitation facilities MOW&I Tel 020 2716103 During shelter construction, ensure rainwater harvesting, water storage, drainage and solid waste management MOW&I Tel 020 2716103 Ensure Incorporation of vector control measures into the design MOPH&S Tel 020 2717077 Ensure selection of materials to minimize health hazards MOPH&S Tel 020 2717077 55 Construction is in accordance with safe local building practices and uses local labor. Enhance the use of locally sourced materials and labour in a manner that does not adversely affect the local economy or environment MSSP Local Authority MOL&S Lead agency UN Agencies Affected Communities Tel: 020 2250645 Tel 020 2718050 020 7625155 Ensure achievement of locally derived standards of workmanship and materials MOL&S Lead agency UN Agencies Affected Communities Tel 020 2718050 Tel 020 7625155 Ensure mitigation against future natural disasters by using appropriate construction and material specifications MSSP Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 7625155 Ensure use of materials and a type of construction that enable the maintenance and upgrading of individual household shelters using locally available tools and resources MSSP Local Authority MOL&S Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 7625155 Ensure the use of a transparent and accountable process to procure materials and labour MSSP MOL&S Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 7625155 Ensure use of a transparent and accountable process to supervise the construction process MSSP MOL&S Lead agency UN Agencies Tel 020 2250645 Tel 020 2718050 Tel 020 7625155 Ensure use of internationally accepted bidding, purchasing, and construction administration practices to procure materials and labor MSSP Local Authority MOL&S Lead agency UN Agencies Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure use of internationally accepted construction administration practices to supervise the construction process MSSP Local Authority MOL&S Lead agency UN Agencies Tel 020 2250645 Tel 020 2718050 Tel 020 7625155 56 Adverse environmental impact is minimized. . When settling the affected population, consider the extent of the natural resources available MSSP Local Authority MOL&S Lead agency Tel 020 2250645 Tel 020 2718050 Ensure Management of natural resources to meet the ongoing needs of the displaced and host populations Local Authority Lead agency Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure minimal depletion of natural resources during the production and supply of construction material and the building process Local Authority Lead agency Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Where possible, ensure retaining of trees and other vegetation to increase water retention, minimize soil erosion, and provide shade Local Authority Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Once the mass shelters and/or temporary planned camps are no longer needed for emergency shelter use, ensure return to the locations of these shelters/camps to their original condition, unless agreed otherwise MSSP Local Authority MOL&S Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Affected populations have sufficient clothing, blankets and bedding. Ensure provision of at least one full set of clothing in the correct size, appropriate to the culture, season and climate. to women, girls, men, boys, Infants and children up to two years old also have a blanket of a minimum 100cmx70cm MSSP Lead agency UN Agencies Lead Agency Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision to infants and children up to two years old with both appropriate clothing and a blanket of a minimum 100cmx70cm MSSP Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure accessibility to a combination of blankets, bedding, or sleeping mats to provide thermal comfort and to enable separate sleeping arrangements as required Lead agency UN Agencies Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 57 Ensure provision of additional clothing and bedding to those individuals most at risk Lead agency UN Agencies Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision of a culturally appropriate burial cloth when needed. Lead agency Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Affected households have access to sufficient items to ensure personal hygiene, health, dignity and well being. Ensure provision of each person with access to 250g of bathing soap per month MOPH&S Lead agency UN Agencies Affected Communities Tel 020 2717077 Ensure provision of each person with access to 200g of laundry soap per month Tel 020 2717077 Ensure provision of women and girls with sanitary materials for menstruation Tel 020 2717077 Ensure provision of infants and children up to two years old with 12 washable nappies or diapers where these are typically used. Tel 020 2717077 Ensuring personal hygiene, dignity and well being Tel 020 2717077 Each disaster affected household has access to cooking and eating utensils. Ensure that each household has access to a large-sized cooking pot with handle and a pan to act as a lid; a medium-sized cooking pot with handle and lid; a basin for food preparation or serving; a kitchen knife; and two wooden serving spoons Lead agency Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure that each household has access to two 10- to 20-litre water collection vessels with a lid or cap (20-litre jerry can with a screw cap or 10- litre bucket with lid), plus additional water or food storage vessels Lead Agency Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure that each person has access to a dished plate, a metal spoon and a mug or drinking vessel Lead Agency Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 58 Each disaster affected household has access to Cooking facilities/stove, cooking/heating fuel and artificial lighting. Where food is cooked on an individual household basis, ensure each household has a stove and fuel to meet essential cooking and heating needs Lead Agency Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure Identification of environmentally and economically sustainable sources of fuel MSSP Local Authority NEMA Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure prioritization of environmentally and economically sustainable sources of fuel over fuel provided from external sources MSSP Local Authority NEMA Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure that the affected persons obtain fuel in a safe and secure manner Lead Agency Camp Management Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure prevention of incidents of harm to people in the routine collection of fuel Lead Agency Camp Management Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision of safe fuel storage space. Lead Agency Camp Management Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure household access to sustainable means of providing artificial lighting, e.g. lanterns or candles. Lead Agency Camp Management Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure access to matches or a suitable alternative means of igniting fuel or candles, etc. to each household Lead Agency Camp Management Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 59 Affected households responsible for the construction or maintenance and safe use of their shelter have access to the necessary tools and equipment. Ensure that households responsible for constructing part or all of their shelters or for carrying out essential maintenance have access to tools and equipment to safely undertake each task Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision of necessary training or guidance in the use of the tools Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision of necessary training or guidance in the shelter construction Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure Provision of necessary training or guidance in shelter maintenance tasks MSSP Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 Ensure provision of materials for each member of the household, to reduce the spread of vector-borne disease, such as impregnated mosquito nets Lead agency UN Agencies Affected Communities Tel 020 2250645 Tel 020 2718050 Tel 020 600669 Tel 020 7625155 60 CHAPTER 3: STANDARD OPERATING PROCEDURES (SOPS) 19. These procedures are meant to enable coordination for effective and efficient response to national disaster emergencies to minimise loss of life and its extended collateral effects. They are to be read as a guide and in conjunction with the laws, regulations and procedures governing disaster and emergency response agencies. Concept of Operation 20. Upon activation of this plan, the command and control of the disaster emergency will be overseen at the Coordination Centre known as the Joint Operation Centre (JOC).The Coordination will be established at either the Ministry/MSSP/NDOC office or other designated site as the disaster emergency situation may dictate. The Director of the National Disaster Operations Centre is authorized to mobilize any portion of these procedures to respond and recover from the effects of disaster emergencies or the imminent threat of a disaster emergency. 21. The Director of NDOC will be responsible for: a The activation of the Joint Operations Centre (JOC) b The Operation of the JOC c Staffing the JOC at the required level with the relevant technical staff from other departments and ministries. Table 9. Phases of Operation 22. This concept of operation is based on four (4) phases: S/No Phase Action 1 Alert - The Director receives advice of impending threat from an early warning agency The Director puts NDOC on alert. The Director informs relevant Primary and Support Agencies to be on alert. The Director alerts members of JOC if warranted. 61 2 Standby - The Director receives warning of imminent disaster emergency The Director activates the JOC to appropriate staff level; The Director activates Primary Support Agencies and places all secondary support agencies on standby. 3 Activation - The Director receives information of a disaster occurrence; The Director activates upon conclusion of rapid assessment report; The Director activates Primary response agencies; The Director mobilizes the secondary response agencies; The Director coordinates response activities and progress with NDEC/Humanitarian Service Committee The Director organizes real time evaluation of disaster response operations 4 Stand Down/acti vation of recovery The Director receives an assessment report indicating normalization; The Director issues a stand down of primary emergency response and activates recovery response; The Director coordinates the handing over to an appropriate recovery agency; The Director coordinates with Liaison Officers and arranges time and location for debriefing; Primary and Support Agency personnel are debriefed and stood down on completion of final tasks; Lessons learnt exercise conducted on how effective all the response agencies performed; The Director monitors recovery progress and makes a final report; Final reports completed and distributed by various agencies in accordance with relevant Standard Operating Procedures. NB: Depending on the type of disaster and level, the phases and actions may overlap at times. It will be the discretion of the Director to activate the appropriate action as the conditions and resources may dictate. 23. Levels of Operation in Disaster Response a. Level 1 Localized emergency events dealt within the regular operating mode of the protective, emergency and health services in the district. b. Level 2 62 Disaster Emergency events that overwhelm the capacity of the resources in the municipal/ district, but which do not overwhelm the capacity of the provincial resources to respond and recover (such zones of impact can be declared Affected Areas). c. Level 3 Disaster Emergency events that requires the mobilising of national resources to respond and recover (such an event may be designated as a national disaster). This will prompt seeking of assistance from other external partners. d. Level 4 A Disaster Emergency event that overwhelms the existing national response capacity, thus prompting the President to declare a national disaster to seek foreign/international assistance to support the country in the response and recovery initiatives e. The response of the NDOC and other collaborating response agencies depends on the severity of the disaster emergency and the type of assistance required. Table 10. Standard Operating Procedures for Varying Emergency Levels Level Activities Responsibility Level 1 Monitor situation Compile Report on Incident and Assess Response District Commissioner, 63 Level 2 • MSSP/NDOC personnel will seek from the incident specialist (e.g. Meteorological Service, Public Works, Seismic Research Unit or the particular industry) technical details of the incident and any additional safety procedures. • MSSP/NDOC‘s staff will check with the Public Utilities – Water, Electricity, Gas and Sewage to determine the impact (if any) of the emergency upon their service. • Confirm event and issue call out (Fire Services, Police, Ambulance, NDOC, Medical and Public Health) • Director decides whether to include Information and media people • Establish Field Joint Operation Centre/Incident Command Post • Minimum personnel for the forward command post includes: Fire Service Representative(s) Police Service Representative(s) Health Representative(s) Works Department Representative(s) Municipal Corporation’s representative(s) NDOC Director (or as designated) Facility Owner/Operator • Coordination of the Disaster/Emergency • Relief & Welfare Management • Rehabilitation and Recovery • Increasing of Disaster/Emergency State or Stand down • Control of secondary hazards such as fire • Restoration utilities such as, water, electricity, sewage etc. • Public Health – insect vector and rodent control as well MSSP, NDOC, UN Agencies, I/NGOs, KRCS, Government Departments, Humanitarian Agencies 64 as addressing cesspit overflow e.g. floods. • Road and drainage clearance Providing that it is safe to do so, NDOC Director will attend at the incident area with the necessary equipment to the established (or to establish) JOC. The JOC should be organized to ensure: • Safety of responders and affected persons. • Facilitate the maximum efficiency of flow of emergency response information among responding agencies. • Facilitate effective coordination and control of the situation including, the movement of emergency vehicles to the event site. Level 3 • Issue public safety advisory on preparedness and precautions information in accordance with pre established procedures as per the respective hazard. • Mobilize MSSP/NDOC and activate the JOC to full scale and round the clock field representation • Assess and coordinate preparations • Coordinate public information on the state of preparedness • Operationalize the Plan. • MSSP/NDOC to secure Information/ Communications Officer. • Issue timely coordinated information releases in accordance with pre-established procedures. To the media including a public safety advisory on preparedness and precautions information in accordance with pre-established procedures To other stakeholders, to departments and other stakeholders • Within 24-48 hours after the Level 3 disaster/emergency began the MSSP/NDOC will call a stakeholders meeting MSSP, NDOC, UN Agencies, I/NGOs, KRCS, Government Departments, Humanitarian Agencies 65 daily at 09:00 (or at a time otherwise determined) to: Assess situation and coordinate emergency response. Continue implementing rehabilitation and recovery actions. Coordinate public information on the state of emergency. • Incorporate lessons learned from the experiences into the overall national disaster risk management planning and emergency response. • Improve planning, coordination, response, rehabilitation and recovery. • Identify and request needed resources. • Identify and develop training programmes required. • Record the event experience for the benefit of City, municipal, and district authorities and other future players. • Identify and initiate mitigation works required. • Record the event experience for the benefit of national planning at large. • Increase of Disaster/Emergency State or Stand down as situation dictates • Issue the stand down for the EOC. • Declare the event has moved from the emergency response phase, to the recovery phase. • Director to brief PS/Minister and departmental heads • NDOC to issue coordinated information releases in accordance with pre-established procedures to: Media, departments, partners, and other Level 4 • President declares national disaster since national capacities are overwhelmed • International assistance and appeals issued • International teams work with national teams • Multifaceted and multi-agency response MSSP, NDOC, UN Agencies, I/NGOs, KRCS, Government Departments, 66 • Activities and actions in level 1,2,3 conducted simultaneously • All level 4 emergencies will warrant a lot of players and stakeholder involvement both national and international. Humanitarian Agencies Table 4: Action and Activities at Various Levels MEDIA AND INFORMATION MANAGEMENT 24. Receipt and distribution of Warnings Warnings of a natural hazard or occurrence of a rapid onset disaster shall be issued in the first instance by the relevant early warning agency, or any other early warning system available. The information shall be passed to the Director NDOC and PS for activation of appropriate response activity as soon as possible. Upon implementation of this plan, all public warnings will be distributed through the NDOC. Appropriate media and other channels will be used to distribute the warning to the public and concerned authorities for appropriate standby preparedness and response. 25. Warnings and Alerts a. Source of Warnings and Alerts (1) Bulletins and Advisories: Where technology allows warning Bulletins and Advisories may be issued by the Kenya Meteorological Department, directly to the public via the electronic media, (2) Other Alerts will be received from any source and by any means. The more common emergency contact numbers are listed below. Warnings or alert messages received from any source (other than the relevant authority or the protective services) will be verified. b. Disaster warnings and alerts may be received during non-duty hours by one of the following. 67 Table 11: Contacts of important emergency responders Name of Department Contact Telephone Numbers 1. NDOC 2212386/ 2210053 2. Police 112/999 310462 3. Fire Brigade 2222181 999/112 4. Military (DRU) 2723412 5. Kenya Metrological Department 3867880/5 6. Ministry of Health 2717077 7. National Environment Management Agency 318044 605522 8. Kenya Wildlife Service 600800 9. Kenya Power and Lighting Company 3754000 3211000 Mobile: 0735 333222 0735 333223 0722 207997 0722 207999 c. Other important emergency contact numbers are included in Annex A. 26. Managing Public Information The following will be done to manage public information: a. Hold the first news conference as soon as possible after the event b. Set media guidelines regarding accessibility to information, length of question periods, conference/briefings, site tours, etc. c. Ensure good communications with frequent updates on the bulletin board or white board at the NDOC. d. Ensure a messenger is available to assist the media where possible. e. Facilitate media pooling by selecting a small number of media personnel from different media houses to represent print and electronic news personnel on the disaster site. f. Ensure monitoring of print and electronic coverage for rumour control and awareness. g. Ensure expert spokespersons are available for credibility h. Ensure bilingual capabilities, as appropriate. Certain circumstances may warrant professional translation services. 68 Information Management and Rumour Control 27. Ensure the following in information management and rumour control a. Ensure public information is accurate, timely and varied. b. Ensure information is from authorized and authoritative sources. c. Information should be repeated frequently in the early stages. d. Do not attempt to completely restrict media access since this is impossible. e. Develop a cooperative framework which includes protocols, systems and procedures e.g. for visits to worst affected “dangerous” areas. f. Ensure a single specific focal point for media management . g. A media “background information” sheet which is regularly updated is a useful tool. CRITERIA FOR EMERGENCY RELIEF ASSISTANCE 28. Emergency relief will require immediate action for the alleviation of or deliverance from pain, distress and anxiety. The following criteria has been set forth for identifying and evaluating applications for emergency relief made by private citizens for assistance resulting from consequential damage sustained as a result of a hazardous event of Level 2 /3 / 4 emergency . Emergency relief assistance for disasters/emergencies will be applied where it is determined that the capability of the affected community to assist itself is exceeded. Notification of such an event by the local services will initiate activation of this relief process. It is noted that the priorities of the emergency response will be life, shelter and basic needs (water, clothes, and food). Food relief constitutes items sufficient to meet 2600 calories (average calorie requirement per person per day) for 3 days. Damage Assessment and Needs Analysis (DANA) will be determined by DANA teams, in the first instance, within eight (8) hours of the event and subsequently within the next 72 hours to one week. Further needs assessment will depend on the nature of the disaster emergency and level. As much as possible the emergency relief exercise will be completed within one to three weeks of the incident. 69 The Sphere guidelines will be used where application during the response. Requests for International Assistance 29. Any requests for any assistance from outside the country shall be dealt with as per the agreed procedures. Such may come from the United Nations or Bi-lateral country requests as the emergency may dictate. The Permanent Secretary, Ministry of State for Special Programmes will facilitate the accessing of contingency funds for disaster emergency response based on the modalities to be established and agreed upon with the Finance and Planning ministries. INCIDENT COMMAND SYSTEM 30. These SOPs adopt the incident command system for a standardized on-site and off-site all hazard incident emergency response. This will enable to implement a flexible and scalable framework. The Incident Command System shall be as shown below: Disaster On-site Layout 31. On-site Structure The On-site structure will ensure effective and efficient command of response operations within the disaster site. 70 OUTER CORDON Figure 6: On Site Emergency Response Structure NB: The establishment of the above points is dictated by the respective disaster emergencies. Some of the points can be combined or handled by the same person without necessarily establishing centres. Main Point of Impact Triage OPS Centre (LA) Command Centre (JOC) RSC JIC EXIT ENTRY Assembly area Family Center HME 71 Response Support Centre 32. Protracted Operations Should damage or disruption be in such an extent, that operations are to continue over a number of days, the policy of daily meetings with officers in charge of control authorities and support organizations will be implemented for the purpose of coordinating effort and establishing priorities. The safety and welfare of the officers and staff working late or away from home should be given priority as per the usual government procedures. A Response Support Centre (RSC) shall be established ensures the welfare and safety of the responding teams. The RSC shall ensure: a. The smooth functioning of the JOC round the clock in 3 shifts of 8 hours each. b. In extreme cases, the shifts should not last more than 12 hours c. Key departments for staffing the centre are NDOC representative, LA representative, local administration representative and Medical representative. d. Provision of food, drinking water, resting tents, sleeping bags e.t.c. e. Provision of security. 33. LEAD AGENCY AND SUPPORT ORGANIZATIONS FOR EMERGENCY RESPONSE TO VARIOUS HAZARDS The following agencies have primary and secondary responsibilities to provide emergency assistance as per their mandate and areas of competence to the respective hazards/emergencies identified. 72 Table 10. Various Hazards S/No Hazard Threat Lead Agency/Dept Support organizations 1. Drought (water shortage & food insecurity) Northern Kenya and other ASALs MSSP, KFSM/KFSSG, Kenya Metrological Department, , NGOs, Kenya Red Cross, Ministry of Agriculture, Livestock and Fisheries Development, Health, Water and Irrigation, ALRMP, Provincial Admin, NEMA, KWS, KARI, Community, WFP, FAO, UNDP, UNICEF,UNOCHA, UN Agencies, Private sector, CBOs/CSOs/FBOs . 2. Earthquake/ volcanic eruption National (Disaster) Operation Centre Kenya Red Cross, Mines and Geology Dept., Ministry of Environment, Dept. Of Geology - UON, National Youth, Community, NGOs &, CBOs, Police, Military, Provincial Admin, Min of Roads and Public works, NEMA, National Counsel for Science and Technology, Regional Centre for mapping and resource development, UN Agencies , Private sector, CBOs/CSOs/FBOs 3. Floods/tsunamis/cyclo nes MSSP NDOC,Kenya Metrological Department, National Youth, Fire Brigade, Agriculture Department, Police, Western Kenya Community Driven And Flood Mitigation Project, Military, Metrological Department, Water & Sanitation Department, NGOs, Community, Kenya Red Cross, Min of Health, Livestock and Fisheries Development, Provincial Admin, UNICEF, Min of Energy, Roads and Public Works, KPA, KCAA, UN Agencies, Private sector, CBOs/CSOs/FBOs 4. Locust / pest infestation Ministry of Agriculture (Dept of Pest Control) UN desert locust control Organization, FAO, Ministry of Livestock and fisheries, Ministry of water and Irrigation, Military, Kenya Red Cross Society, Police, Kenya Meteorological Department, NGOs, NYS, Community, KWS, NDOC, UN Agencies , Private sector, CBOs/CSOs/FBOs 5. Landslides / Mudflows/Rock Falls/ Land Subsidence NDOC Kenya Red Cross, Mines and Geology Dept., Ministry of Environment, Dept. Of Geology - UON, National Youth, Community, NGOs &, CBOs, Police, Military, Provincial Admin, Min of Roads and Public works, NEMA, National Counsel for Science and Technology, Regional Centre for mapping and resource development, UN Agencies, Private sector, CBOs/CSOs/FBOs 6. Communicable diseases / Epidemics Ministry of Health Ministry of Livestock Kenya Red Cross Society, KEMRI, CDC, Min. of Special Programmes, Provincial Administration, NEMA, Min. of Heath and Medical NGOs, NDOC, Kenya Meteorological Department, Min. of Water, National Youth, Community, St John Ambulance, WHO, UNICEF, FAO, Private sector, CBOs/CSOs/FBOs 7. Fire (Urban / Rural) Local Authority NDOC, Min. of Local Authorities, Kenya Wild Life Service, Ministry of Environment, MOD, , National Youth, Kenya Red Cross Society, St John Ambulance, Kenya Scouts Association, Kenya Police, Community, Public Works, Forest Department, UN Agencies, Private sector, CBOs/CSOs/FBOs 73 8. Major Transport Accident - Road Accidents Police (Traffic Dept) NDOC, MSSP, PA&IS, National Youth Service, Kenya Red Cross, Fire Brigade, Min.of Health, Kenya Scouts Association, Min of Transport, Min of Roads and Public Works, Community, St John Ambulance, Private sector, CBOs/CSOs/FBOs 9. Major Transport Accident - Rail accidents Police/Kenya Railway NDOC, MSSP, PA&IS, Police, National Youth, Fire Brigade, Min. of Health, Min of Transport, Community, Kenya Red Cross Society, Boy Scouts Association, St John Ambulance , UN Agencies , Private sector, CBOs/CSOs/FBOs 10. Major Transport Accident - Aviation Accidents Civil Aviation Authority MOSD, NDOC, MSSP, PA&IS, Police, MOSD, Fire Brigade, Min.of Health, Community, Min of Transport, Kenya Air Force, Kenya Red Cross Society, Kenya Scouts Association, Ambulance Service, UN Agencies, Private sector, CBOs/CSOs/FBOs 11. Industrial and Mine accidents / fires Fire Brigade Police, Min. of Public Health, Min of Public Works, NDOC, MSSP, PA&IS, Community, Kenya Red Cross Society, Kenya Scouts Association, Mines and Geology, Department of Industry, St. John, Industry Department, UN Agencies , Private sector, CBOs/CSOs/FBOs 12. Marine accidents Kenya Marine Authority/Marine Police MOSD, KPA, Min. of Health NDOC, MSSP, PA&IS, Min of Transport, Kenya Navy, Community, Kenya Red Cross Society, Kenya Scouts Association, Mines and Geology, Min.of Trade and Industry, St. John, Industry Department, UN Agencies, Private sector, CBOs/CSOs/FBOs 13. Environmental Pollution, Chemical/Oil spills NEMA Ministry of Environment, Ministry of Labour, Forest, Kenya Wildlife Services, NDOC, MSSP, PA&IS, Police, KPA, Kenya Maritime Authority, KEMFRI, MOSD, Min of Environment, Min of Water, Min. of Health, Kenya oil Refineries, National Oil Cooperation of Kenya, Kenya Pipeline Company, Research Institutions, UN Agencies Private sector, CBOs/CSOs/FBOs, LVEMP, TARDA 14. Crisis (bomb threat, bomb explosion, Terrorist Attacks, hostage taking, stampede and crowd related incidents, demonstrations) Police, MOSD NDOC, MSSP, PA&IS, Bomb Disposal unit, NSIS, NCTC, Fire Brigade, Community, Kenya Red Cross Society, Kenya Scouts Association, Min. of Health, St. John Ambulance, UN Agencies Private sector, CBOs/CSOs/FBOs 15 Human conflicts PA&IS-MSSP NDOC, MOSD, NSIS, Fire Brigade, Community, Kenya Red Cross Society, NYS, Min. of Water, Min. of NK& ASAL, Min. of Health, KWS, Min. of Lands, St. John Ambulance, UN Agencies, Private sector, CBOs/CSOs/FBOs 74 SECTORAL / CLUSTER WORKING GROUPS ON DISASTER MANAGEMENT 34. These will be formed with a designated lead agency/department to work in an area of emergency management or humanitarian response in which gaps for action are identified. The aim is to strengthen system-wide response technical capacity to respond to disaster situations by designating Sectoral Leads who are responsible for ensuring predictable and effective inter-agency and inter departmental approaches within the particular sectors or areas of activity concerned. 35. Functions of the Sectoral Leads a. Ensure predictable action within the sectoral area for analysis of needs, addressing priorities, and identifying gaps in the thematic area; b. Secure and follow-up on commitments from the sector area to contribute to responding to needs and filling the gaps in disaster response. c. Ensure that activities within a sector area are carried out d. Sustain mechanisms through which the sector area as a whole assesses its performance. e. Up-to-date assessments of the overall needs for human, financial, and institutional capacity in disaster response. f. Review of currently available capacities and means for their utilization as per needs. g. Links with other sectors, including preparedness measures and long-term planning. h. Take action to ensure that required capacities and mechanisms exist. i. Ensure training and system development at the national, district and community levels. j. All the Sectoral Working Groups shall be chaired by respective government ministries/departments with a lead role. 75 DISASTER RECOVERY PLANS 36. Recovery operations shall involve activities to restore immediate life support for victims and population affected by disaster emergency. This will include: a. Provision of goods and services that support normal life. b. Actions that will reduce vulnerability of the population to a range of future hazards. c. Stimulating local initiatives to respond to the effects and impacts of a disaster. d. Developing plans and strategies to enhance the process of short, medium and long-term rehabilitation. Table 11. Key Tasks and Activities in Recovery Operations Key action areas Tasks and activities Immediate Responses (days to weeks after event) First Aid Essential services restoration Support services restoration Recovery aid appeal Recovery logistics High level briefings Information dissemination and Management Network with local and external agencies Medical Emergency Response Short & Medium Term Recovery (weeks to months after disaster) Development of Recovery Plan for this disaster Repair of houses and other buildings Restoration of utilities and related facilities Repair and replacement of infrastructure Welfare assistance – building materials and financial assistance programmes Restoration of social services such as education Restoration of commercial & economic activities and services Replacement of critical facilities such as ports, jetties and fuel depots Coordinate inter-agency actions Monitoring, evaluation and accounting Restoration of external communications and transport arrangements 76 Network with local and external Agencies Support communities to restore food security. Support resumption of normal running of essential services to local authorities and government line ministries. Long Term Recovery (months to years after disaster) Mitigation and risk reduction Planning Physical Planning Zoning Supportive legislation Building zones and permit Management Vulnerability Reduction Retrofitting of critical facilities Relocation of vulnerable groups Environmental and vulnerability Impact Assessments Hazards evaluations and mapping Strengthening of multi-hazard end-end early warning systems. Capacity enhancement for recovery Training and personnel development Exercising and rehearsals of plans Public awareness and education Environmental Management Coastal Zone protection Reforestation and soil conservation Development of GIS systems Advocacy 77 CHAPTER 4: COORDINATION STRUCTURES IN KENYA KEY FORUMS 37. Humanitarian Services Committee There shall be established a Humanitarian Services Committee comprising of Permanent Secretaries and Chaired by the Public Service and Secretary to the Cabinet. The HSC shall among other things but not limited to the following: a. Advise cabinet on activation National Response Plan b. Initiate deployment of resources c. Source for the provision of non-emergency National resources and assistance d. Offer general policy direction on disaster emergency response activities. The ideal membership of the HSC based on capabilities shall be a. PS secretary to cabinet and head of public service b. PS PA&IS c. PS MSSP d. Ps Public Health and Sanitation/Medical Services e. PS Agriculture/Livestock f. PS Housing/Land/Public Works g. PS Water and Irrigation h. Other Ministries may be co-opted on need basis i. Lead Agencies (Kenya Red Cross) on invitation j. UNOCHA on invitation 78 38. National Platform for Disaster Risk Reduction The Platform shall be the coordination mechanism for mainstreaming DRR into development policies, planning and programmes in line with the implementation of the Hyogo Framework for Action. The Platform shall aim to contribute to the establishment and the development of a comprehensive national DRR system as appropriate in Kenya. The National Platform shall: a. Work to establish baseline information for DRR, including disaster and risk profiles, national policies, strategies, capacities, resources and programmes; b. Identify trends, gaps, concerns and challenges and setting forth accepted priority areas in DRR; c. Advocate for the urgent need for developing or adopting policies and legislations for DRR; d. Benchmark progress made in promoting DRR and its mainstreaming into development policies, planning and programmes; e. Develop result-oriented work plans of National Platforms for DRR to coordinate the DRR activities in line with the HFA; f. Coordinate joint efforts among members of National Platforms for DRR to reduce the vulnerability of people at relatively high risk; g. Monitor, record and report of disaster risk reduction actions at national and community levels in line with the HFA; h. Document lessons learned and good practices, and share the findings (including promoting twinning of National Platforms for DRR) at national, regional and international levels; and i. Work towards better integration of DRR into national planning, policies and programmes in development and humanitarian assistance. 79 DISASTER RESPONSE COORDINATION IN KENYA Humanitarian Services Committee Ministry of State for Special Programmes (MSSP) Western Kenya Flood Mitigation Project ALRMP National Disaster Operation Centre (NDOC) HIV/AIDS Control Unit Relief and Rehabilitation Department (R&RD) PDCs/DDCs/DvDCs/Chiefs/Community DMO Min of Provincial Administration & I.S Northern Kenya & ASALs Sectoral Groups/Clusters Kenya Red Cross Society/Other NGOs 80 Kenya Food Security Meeting 39. KFSM is responsible for addressing food security issues, building trust, shared purpose and understanding, as well as maintaining institutional memory of the key national actors. It shall provide the mechanism to channel decisions upwards to the appropriate government bodies and donors, and is a mechanism for advising, accountability and legitimacy. The KFSM shall meet once a month, and shall be chaired by the Ministry of State for Special Programmes Kenya Food Security Steering Group (KFSSG) 40. The KFSSG shall promote, strengthen and support the multi-agency approach to drought management and food security in Kenya. The KFSSG shall: a. Develop and implement mechanisms to coordinate the flow of drought management and food security information in the country and develop procedures to ensure appropriate dissemination and access to the information. b. Coordinate the effective management of information and reporting sharing to ensure action planning and response coordination. c. Develop coordinated response mechanisms to be adopted by all relevant stakeholders at both national and community levels. d. Develop and manage a geographical targeting and distribution system for food and non-food responses to food insecurity and drought stress conditions that can be utilized by all stakeholders. e. Provide technical advice and guidance to all relevant bodies on matters of food security and drought management as appropriate. f. Support strengthening of District Steering Groups for effective management of drought and food insecurity in the drought prone areas. National Disaster Operations Centre 41. The National Disaster Operations Centre is charged with the following functions: a. Overall coordination and control of the disaster response effort. 81 b. Shall operate a 24/7 reporting centre, where emergency operation activities/events are recorded and communicated for action. c. Be the command centre for all communications and information relating to response operation. d. Liaison with line ministries on national response efforts on private companies’ equipment hiring and compensation Joint Operation Centre (JOC) 42. There shall be a joint operations centre to be setup during protracted emergency situations within the disaster scene. It shall comprise of the following members: a. NDOC staff and onsite liaison b. NDEC liaison c. LA representative. d. Response Agencies representatives e. NDOC public information liaison District / local liaison ROLES AND RESPONSIBILITIES OF GOVERNMENT MINISTRIES AND DEPARTMENTS 43. The government ministries and departments will do the following in relation to preparedness for disaster response: a. Establishment of Emergency Centre in their own departments for the coordination and in time response in case of any emergency. b. Provision of cranes, dumpers, loaders tractors, road rollers, heavy trucks, generators, search lights and other machinery and cutters and other equipment necessary at the scene of incident. c. Availability of standby skilled trained and qualified staffs that have the capacity of deal with any type of disaster. d. Repair, maintenance and replacement of hanging and damaged electric wires in case of disaster in collaboration with power supply companies. 82 e. Establishment of mobile emergency teams for on spot repair of vehicle / Fire tenders and other heavy machinery. f. Keeping sufficient stock of search lights, heavy duty bulbs, lantern, lights torches, trolleys, ropes, toe-chain, helmets etc. required in emergency. g. Keeping standby arrangement to meet all emergencies related to electricity break down and cases of electrocution h. Displacement of heavy machinery out of rush area to meet any emergency and to reduce reacting time. i. Removal of debris, obstacles/road blocks to ensure smooth flow of traffic j. Remove any encroachment obstructing the relief work. k. Restoration of normalcy after disaster or major livelihood disruption in the province. 44. Ministry of Provincial Administration and Internal Security a. Responsible for coordination of disaster response b. Provide policy directive in National emergencies c. Mobilization of the National and private sector resources d. Disseminate early warning information and issue media briefs e. Provide liaison with international agencies f. Maintenance of law and order g. Maintain situational awareness h. Provision of security personnel(Police, GSU and AP) i. Co-ordinate National efforts j. Identification of victims and survivors in co-ordination with ministry of health and other relevant agencies k. Provide onsite-communication l. Assist in the planning and implementation of the National emergency response plan m. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation 83 45. Ministry of State for Special Programmes a. Responsible for coordination of disaster risk reduction b. Provide policy directive in National emergencies c. Mobilization of the National and private sector resources d. Provide early warning and issue media briefs e. Provide liaison with international agencies f. Special clearance of disaster related goods from external donors g. Provide temporary shelters h. Provide light transport i. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation j. Consolidate flood damage reports for onward transmission to partners 46. Ministry of Public Health and Sanitation/Medical Services a. Provide emergency health care services. b. Ensures the availability of essential drugs as per allocation for each type of health facility. c. Ensure nutritional status is maintained. d. Ensures the availability of trained staff at every health facility. e. Controls vaccine preventable, endemic and epidemic diseases. f. Undertake vulnerability and risk analysis for health related issues; g. Conduct hazard based mapping of all health care facilities, including vulnerability assessment (infrastructure and organizational setup) and integrate hazard resilience measures; h. Develop a disease surveillance system to identify hotspots for communicable disease; i. Prepare protocols and guidelines to address all priority public health issues as part of preparedness, response and recovery plans; j. Develop disaster risk management plan to deal with communicable diseases, injuries following mass causality accidents and disasters with relation to department’s mandate and assets; 84 k. Allocate funds in annual budget for implementation of disaster risk management activities l. Coordinate with other partners and jointly identify appropriate actions for reducing vulnerability to health risks m. Establish emergency health operation to ensure better coordination and mobilization in emergency/ disaster situation at all levels; n. Set-up medical camps and mobilize emergency health teams including mobile hospitals, to be deployed in the event of a disaster; o. Mobilize all available health resources and possible assets for emergency interventions; p. Co-ordination of medical evacuation/ambulances q. Co-ordination of all other medical responders r. Mobilization of the National and private sector medical resources s. Provide post-disaster trauma services t. Co-ordinate mortuary and mass burials services u. Assist and liaise with Police in victim and survivors identification v. Provide temporary sanitary facility w. Provide decontamination expertise and facility 47. Ministry of Defense a. Provide search and rescue activities b. Provide air casualty evacuation c. Provide aerial platform for surveillance and observation d. Provide complementary Medical Services. e. Provide additional light and heavy lift transport f. Provide maritime search and rescue g. Provide additional fire fighting capability h. Provide complementary opening of alternative communication routes i. Assist in debris clearance j. Provide additional water supply and purification k. Provide decompression facilities l. Provide bomb disposal experts 85 m. Provide additional security n. Assist in the planning and implementation of the National emergency response plan o. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation 48. Ministry of Local Government a. Provision of fire fighting services b. Provision and interpretation of town building plan c. Provision of additional medical/Ambulance services d. Provision of Heavy Mechanical equipment (Search and rescue Equipment) e. Restoration, Connection and disconnection of water, electricity and sewerage services f. Support and care for the local and wider community using local authority resources to mitigate the effects. g. Co-ordination of the response by organizations other than the emergency services, i.e. voluntary organizations h. Identification of survivor reception centres, evacuation centres and temporary mortuaries. i. Any other support as needs demands 49. Ministry of Housing and Urban Development a. Planning and provision of alternative shelter solution b. Mobilize resources for shelter c. Improvement of sewerage system and sanitary conditions to control flood risk; d. Allocate funds in annual budget for implementation of disaster response 50. Ministry of Planning and Vision 2030 a. Planning for early recovery b. Mobilize resources for recovery c. Economic research and matters relating to sustainable development d. Monitoring and evaluation of response efforts 86 e. Assist NDOC/MSSP in evaluation of damages and losses after disaster 51. Ministry of Finance a. Allocate funds for the establishment of a Disaster Management Fund, which could be utilized to organize emergency relief and to monetize the affected areas; b. Allocate financial resources to MSSP/NDOC and other line ministries and departments for implementation of disaster risk management activities as part of their development plans; c. Encourage financial service sectors and local capital markets to develop schemes for financing disaster risk reduction measures by families and community organizations; d. Incorporate provisions in micro-finance schemes to have flexible repayment schedules for recipients who have been affected by a disaster; e. Monitor and evaluate utilization of funds by relevant authorities and departments on disaster risk management; 52. Ministry of Roads and Public Works a. Organize emergency repairs for restoration of public transport routes after major disaster; b. Create access route for emergency response after major disaster c. Provision of heavy mechanical equipment d. Construction of bridging and alternative routes e. Provision of structural engineering services f. Assist in the design and construction of temporary shelters g. Provision of transport facilities h. Clearance of debris i. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation 53. Ministry of Energy 87 a. Restore power supply b. Provide alternative power supply as necessary c. Assist in fire fighting d. Provide fuel as necessary e. Regulate dam water levels as necessary f. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation 54. Ministry of Agriculture a. Maintain Strategic Food Stocks to ensure sufficient food supply b. Provide food storage facilities c. Control of plants pest and crop diseases d. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation e. Allocate funds in annual budget for implementation of disaster response activities. f. Ensure sustainable livelihoods in areas of recurrent climate risks (i.e. arid and semi-arid zones, flood and drought prone areas) by promoting supplementary income generation from off-farm (e.g. animal husbandry) and non-farm activities; g. Promote crop planting especially fast maturing crops as part of early recovery. h. Assist in saving crops, agricultural land and livestock in disaster situation; i. Make available inputs like seed plant, fertilizers and agricultural equipment to victims of disasters on credit basis; j. Ensure adequate availability of food stocks in disaster situation; k. Organize ration depots at location required by the local authorities; l. Restoration of flood damages to agricultural fields, roads and railway tracks during emergency 55. Ministry of Livestock and Fisheries a. Ensure fodder security to the rural livestock economy b. Provide veterinary services to the livestock farmers c. Maintenance of reserve quota of vaccine in sera vaccine depot 88 d. Provide emergency animal feeds in times of extreme bad weather such as severe drought e. Supply of vaccine to flood hit areas during actual flood season f. Provide emergency animal vaccines during outbreaks of animal diseases. g. Doing vaccination campaigns on livestock h. Establish Livestock flood relief centres i. Take stock of damage and losses to department following disaster j. Treatment of sick and injured animals 56. Ministry of Water and Irrigation a. Assist and coordinate emergency repair of public services and their timely restoration b. De-silt of irrigation canals after the floods c. Providing assistance and evacuating trapped people during floods d. Provision of water and bulk water services e. Provide heavy mechanical equipment during floods f. Provide water treatment and sanitation services in emergencies g. Assist in the planning and implementation of the National emergency response plan h. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation i. Repair and broken dykes in flood affected areas j. Repairing of major leakage/bursting of the water supply lines, and resumption of immediate water supply. k. Arrange alternate water resources to meet all water shortage and emergencies. 57. Ministry of Environment & National Environment Management Agency (NEMA) a. Undertake environmental rapid needs assessment b. Undertake assessment of vulnerability of natural resources (forest, lakes, streams, mangroves, coral reefs, protected areas, coastal areas) to natural and human induced hazards; 89 c. Implement programmes for conservation and rehabilitation of natural resources in order to reduce risks of natural hazards; e.g. reforestation, mangrove plantation, combating desertification, conservation of special natural resources; e.g. wetlands, lakes, reefs, mangroves, and coastal areas; d. Develop mechanisms for assessment of environmental losses and damages in the aftermath of disasters and their rehabilitation; e. Disseminate policies on environmental issues on disasters f. Provides rescue services, in cases of emergency, to the effected workers of mines if any mishap occurs. 58. Ministry of Transport a. Provide additional transport as necessary b. Designate alternate road, rail, airport and seaport facilities c. Provide early warning, weather forecasting and update d. Assist in the planning and implementation of the National emergency response plan e. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation 59. Ministry of Information Technology and Communication a. Restoration of communication facilities b. Assist in installation of emergency telephone communication facilities c. Dissemination of information and public awareness d. Develop alternative technologies to facilitate telecommunication during disaster in affected areas, in case of the collapse of mainstream communication systems; e. Coordinate with NDOC and the Joint Operations Centre (JOC) to ensure the provision of alternative communication technology and services to disaster survivors and response agencies; f. Ensure safety of telecommunication infrastructure in the disaster areas g. Provide trained manpower working in subordinate organizations who could be called in emergency for restoration purposes; 90 60. Ministry of Foreign Affairs a. Facilitate foreign assistance when required. b. Facilitate clearance of goods and personnel from outside during Level 4 disaster emergencies. c. Assist in crisis situation where International foreign visitors are involved. d. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation. 61. Ministry of Industrialization a. Monitor and encourage implementation of safety codes in industry; b. Undertaking inventories and inspect boilers. c. Implement guidelines for industrial sector to ensure safety of industry and its production processes during response in disaster area. d. Prepare inventories of industries based upon the type of chemicals and raw materials used in their products and the dangers posed by various types of industries; e. Implement safety codes and industry SOPs for all industries during response. f. Implement industry search and rescue plans 62. Ministry of Tourism a. Take stock and ensure safety of tourists and their properties b. Liaise with foreign missions for information c. Provide additional search and rescue personnel and equipment d. Assist in provision of additional transport and other facilities e. Provision of alternative shelter 63. Forestry and Wildlife a. Provision of additional search and rescue equipment including personnel and aircraft b. Ensure safety of Local and International Tourists in their areas of jurisdiction 91 c. Ensures safety of victims within their jurisdictions d. Provide alternative airfields and shelter e. Open-up communication routes within their jurisdictions f. Provide alternative sources of energy within acceptable environmental policies 64. Ministry of Education a. Coordinate learning activities for school going children and examination centres during response b. Ensure safety of school going children and involve them in extra curricular and counseling activities c. Assist in provision of alternative shelter for disaster victims d. Encourage local educational authorities and teachers to implement school disaster response plans e. Conduct orientation programmes to raise awareness of education authorities, professors and teachers about disaster response in affected areas. f. Provide provisional assistance on education on times of disaster to ensure continuity of learning 65. Department of Geology a. Provide seismological data b. Liaise with University of Nairobi and relevant international agencies for continuous seismological reports c. Provide technical advice on landslides/mudslides d. Liaise with Meteorological department for weather related geological hazards 66. The Police Department (Traffic, GSU, AP) a. Maintenance of law and order situation in and around the incidence scene b. Cordon the affected area and control mob/crowd to facilitate the rescue operation 92 c. Provide all relevant help/assistance to the rescue workers to carry out the emergency work without any distortion/interference d. Provide necessary help in evacuation of causalities from the affected area and arrange guidance/traffic cover e. Protect the resource and equipment required and being used at the scene of incidence/rescue. f. Prevention and detection of crime. g. Protection of life and property. h. Beef up/reinforce the resources required at the scene of accident. i. Ensure free flow of rescue and public transport vehicles and transport j. Identification of the dead in liaison with forensic Pathologist k. Facilitate investigation and preservation of the crime scene 67. The Fire Brigade a. Rescue of trapped persons. b. Preventing of further escalation by putting out fires and dealing with released chemicals. c. Advising police re evacuation. d. Assist in mass decontamination of people e. Liaison with ambulance service f. Health and safety of all people within inner cordon. g. In liaison with police, manage access through inner cordon. h. Minimizing effect on environment. i. Assisting police to recover dead. j. Taking part in investigation. k. Standby during recovery phase 68. The National Youth Service a. Provide personnel and equipment to assist for quick and effective search and rescue coverage, protection and operation in case of any disaster; 93 b. Assist in debris clearance and restoration of essential services to the affected buildings; c. Work with the Fire Brigade in Rescue and First Aid operations related to fire and other rescue incidents 69. Kenya Meteorological Department a. Provide meteorological services during response operations. b. Provide Agro-meteorology, Hydrology, Astronomy and Astrophysics Seismology, Geomagnetism as required during response and recovery operations. c. Provide information on meteorological and geophysical matters with the objective of traffic safety in air, on land and sea, disasters due to weather and geophysical phenomena, d. Dissemination of warnings about hazards to relevant users for early response such as evacuation. 70. Major Hospitals a. Receive casualties and injured in case of a major incidence b. Provision and deployment of medical and paramedical personnel to the scene of incident or disaster. c. Provision of mobile medical services and ambulance service with medical facilities to affected areas. d. Arrangement of patients’ beds and earmarking of patient wards to meet any emergency/crisis needs e. Provide blood transfusion facilities and motivate the people to donate blood f. Provide facilities for handling and disposal of dead g. Provide pathologists for crime scene investigation h. Team lead ambulance service provision i. Participate in rescue efforts, triage, treatment and transport of victims j. Set up and team lead counseling services on site k. Identification and tracing of the victims in liaison with the police l. Appeals for urgently required equipment /services / products e.g. blood during disaster response 94 71. Kenya Power and Lighting Company (KPLC) a. Provision of temporary power supply at the place of major incident or disaster b. Disconnection and reconnection of power supply as appropriate to avoid secondary hazards of electricity fire following a major disaster c. Attend to snapping wire and remove broken or snapped wires immediately especially in times of disaster and minimize secondary hazards. d. Repair and replace hanging and damaged power lines that may cause other hazards e. Maintenance of power supply lines and address of public complaints promptly in case of power failure. f. Provide safety measures and instructions on safe and friendly ways of using electric power 72. Kenya Airports Authority a. Implement emergency orders at the airport as per plan b. Assist in provision of additional fire tenders/crash tenders or any other appropriate machinery as per need, in case of a plane crash or related incidence c. Assist in provision of fire rescue service at the scene of incidence or plane crash d. Assist in Provision of sufficient number of skilled/unskilled persons, to meet disaster /crisis situation in case of emergency involving plane crash. e. Provide foam compound as per requirement on loan basis in case of emergency involving plane crash. OTHER STAKEHOLDERS 73. Kenya Red Cross Society a. Mobilize teams of volunteers for disaster response b. Provide equipment and supply relief material, food distribution and mobilize communities and public for relief purposes c. Coordination of relief centres and camp activities d. Assist in rescuing the injured and trapped 95 e. Work closely with local authorities to conduct joint assessments of damages, losses and needs of disaster survivors, f. Complementary medical services g. Provide clean drinking water in disaster sites h. Provide temporary shelter and non-food items (tents and mobile toilets) to displaced people and rescuers i. Solicit for international assistance for affected populations j. Provision and coordination of supply of non-food items k. Provide tracing and protection services l. Prepare to provide, in cooperation with other agencies, the appropriate personnel and the equipment needed in the emergency response operation 74. Ambulance Services a. Ambulance Incident Officer (AIO) initially coordinates on-site Health Service response. b. Providing treatment, stabilization and care of injured. c. Providing appropriate transport, medical staff, equipment and resources. d. Establishing triage to prioritize evacuation of injured. e. Nominating/alerting receiving hospitals. f. Standby during recovery phase. g. Supply of eatables and essential items of daily use to the relief centres, established for the disaster victims. h. Details of the Hospitals, having facility to accommodate burns patient along with number of beds available. 75. Insurance Sector a. Liaise with investigating team to gather information on the incident b. Assist in immediate financing of the insured victims Assist in provision of essential services to responders and victims as a social responsibility 96 76. Banks a. Provide opportunities for accessing immediate funds for victims or next of kin b. Assist in provision of essential services to responders and victims as a social responsibility 77. Media a. Receive situation information from the Incident Commander/Liaison/Information Officer. b. Disseminate accurate incident information to victims, next of kin and the general public c. Assist in the dissemination of urgent appeals or information on request d. Attach a media liaison Officer if required 78. NON GOVERNMENTAL INSTITUTIONS (I/NGOS) a. All Sectoral activities by NGOs and INGOs will be coordinated through line ministries. 79. UNITED NATIONS AGENCIES a. UN agencies shall be coordinated through the UN Humanitarian Coordinator. b. UN agencies shall respond to disasters as per their mandate and capacity. c. UN agencies will participate and provide Technical and financial support through Humanitarian Service Committee (HSC). 80. COMMUNITY BASED ORGANIZATIONS a. CBOs shall train respective communities about local early warning system, evacuation, first aid, search and rescue, fire fighting etc. b. CBOs shall use skills and knowledge of community leadership for effective disaster response 97 98 CHAPTER 5: Simulations and Drills 81. Responsibility for Organizing the Drills Periodically the Ministry of State for Special Programmes in collaboration with Ministry of State for Provincial Administration and Internal Security (NDOC) and other partners will plan and carry out exercises or drills on various scenarios to assess the procedures in this document. 82. The following scenarios for table top exercises shall be undertaken in drills: a. A major flood event with trans-boarder consequences both inter-province or international (area to be identified), b. A major explosion at a main office block in Nairobi c. An Industrial accident or fire in a main factory with chemicals d. A dam burst at a specific river e. A railway accident at a road junction f. A prolonged drought affecting a number of districts g. An aircraft crash near an airport touching a major highway 83. Schedules for Organizing the Drills a. There shall be at least one drill per year at the national level. b. Sectoral or agency specific drills shall take place twice yearly. c. Lessons learnt from the drills and those from the previous and ongoing disaster incidents shall be incorporated in this plan as appropriate. d. The annual drills shall be planned at Provincial and District levels in coordination with MSSP and NDOC who shall provide guidance and evaluation personnel. 84. Resources for Organizing the Drills 99 The MSSP and PA&IS (NDOC) will facilitate and provide resources for the drills. Various departments, agencies and organizations shall bear their cost of involvement in the drills. 100 Annex A: Contacts of Key Stake­holders 1. Ministries’ Contacts MINISTRY PHYSICAL ADDRESS TELEPHONE, FAX EMAIL OFFICE OF PRESIDENT Enquiries & All Offices P.O Box 30510 Nairobi Tel:254-20-227411 PS Provincial Administration & Internal Security Nairobi Tel:254-20-227411 Famine Relief & Arid land Nairobi Tel:254-20-227411 Famine Relief & Rehabilitation Nairobi Tel:254-20-227411 Government Chemist Enquiries & all Off. Government Chemist P.O Box 30014 Nairobi Tel: 254-20-2725806 254-20-2725807 AGRICULTURE Food Supply Management Office Nairobi Planning Unit, Nbi P.O Box 34889 Nairobi Tel: 254-20-211545 254-20-211545 ENERGY Head Office Kenyatta Avenue (Enquiry & all Offices) P.O Box 30582 Nairobi Tel: 254-20-310112 Administration PS Snr Deputy Secretary Deputy Secretary/Admin Chief Superintending Engineer Electrical Engineers Chemical Engineers P.O Box 30014 Nairobi Tel: 254-20-310112 254-20-310112 254-20-310112 254-20-310112 254-20-310112 254-20-310112 ENVIRONMENT & NATURAL RESOURCES Head Office Enquiries & All Offices P.O Box 30521 Maji Hse, Ngong Rd Nairobi Tel: 254-20-2716103 254-20-229261 101 Mines & Geological Department Chief Geologist Inspector Explosives Cartographer P.O Box 30009 Kencom Hse Nairobi Tel: 254-20-229261 254-20-542040 254-20-541040 FINANCE Head Office Treasury building PS Finance Secretary Economic Secretary Administration P.O Box 30007 Harambee Avenue Nairobi Tel: 254-20-252299 254-20-252299 254-20-252299 254-20-252299 254-20-252299 Customs & Exercise Dept P.O Box 40160 Forodha Hse Nairobi Tel: 254-20-2715540 Fax: 254-20-2718417 Freight Terminals J.K.I.A P.O Box 19070 Nairobi Tel: 254-20-822854 Fax:254-20-822526 Passenger Terminals J.K.I.A P.O Box 19070 Nairobi Tel: 254-20-812111 Fax: 254-20-822207 Cargo Terminals J.K.I.A P.O Box 19070 Nairobi Tel: 254-20-812111 Fax: 254-20-822526 Inland Container Deport P.O Box 40160 Nairobi Tel: 254-20-823806 Fax: 254-20-823806 Wilson Airport P.O Box 40160 Nairobi Tel: 254-20-501317 Fax: 254-20-604051 Coast Region Customs House Mombasa P.O Box 90601 Mombasa Tel: 314044/5 Fax: 311040 Moi Airport Office P.O Box 90601 Mombasa Tel: 433211 Kilindini Port P.O Box 95300 Mombasa Tel: 225811 Fax: 313222 Old Port P.O Box 90601 Mombasa Tel: 225637 FOREIGN AFFAIRS Old Treasury Bldg, Harambee Av. Enquiries & All Offices P.O Box 30551 Nairobi Tel: 254-20-318599 Permanent Secretary P.O Box 40160 Nairobi Tel: 254-20-318599 Director of Political Affairs P.O Box 40160 Nairobi Tel: 254-20-318599 Deputy Secretaries P.O Box 40160 Nairobi Tel: 254-20-318599 Under Secretaries P.O Box 40160 Nairobi Tel: 254-20-318599 MINISTRY OF HEALTH Head Office – Afya Hse, Cathedral Rd Enquiries & All Offices P.O Box 3001 Nairobi Tel:254-20-2717077 Permanent Secretary P.O Box 40160 Nairobi Tel: 254-20-2717077 102 Headquarters Utalii Hse, Uhuru highway P.O Box 30027 Nairobi Tel: 254-20-313010 Planning P.O Box 30027 Nairobi Tel: 254-20-313010 Directorate of Information Director of Information P.O Box 8053 Nairobi Tel: 254-20-248707 Fax: 340659 Assistant Director of Information (Press) P.O Box 8053 Nairobi Tel: 254-20-248707 Fax: 340659 Kenya News Agency Jogoo Hse, Taifa Rd P.O Box 8053 Nairobi Tel: 254-20-223203 Fax: 211812/ 340659 LABOUR & HUMAN RESOURCES Head Office Social Security Hse, Bishop Rd Permanent Secretary Deputy Secretaries National Employment Bureau P.O Box 40326 Nairobi Tel: 254-20-2729800 Tel: 254-20-2729800 Tel: 254-20-2729800 Tel: 254-20-2720863 Manpower Planning Department Director Labour Commissioner P.O Box 40326 Nairobi Tel: 254-20-2720863 254-20-2729800 LANDS & HOUSING Head Office Ardhi Hse, Ngong Rd Enquiries & All Offices Permanent Secretary Deputy Secretaries P.O Box 30450 Nairobi Tel: 254-20-2718050 254-20-2718050 254-20-2718050 Lands Department Commissioner of Lands P.O Box 30089 Nairobi Tel: 254-20-2718050 Housing Department Head Office Arthi Hse Director of Housing Human Settlement Secretariat P.O Box Nairobi Tel: 254-20-2718050 254-20-2718050 254-20-2718050 Department of Surveys Director of Surveys Kenya Institute of Surveying & Mapping, Ruaraka P.O Box 30046 Nairobi P.O Box 64005 Nairobi Tel: 254-20-2718050 254-20-861486 LOCAL GOVERNMENT Head Office Jogoo Hse’A’, Taifa Rd Permanent Secretary Deputy Secretary (Admin) P.O Box 30004 Nairobi Tel: 254-20-217475 254-20-217475 254-20-217475 Urban Development Cianda Hse, Koinange St Deputy Director (Water & Sewerage) Chief Economist Chief Quantity Surveyor P.O Box 30004 Nairobi Tel: 254-20-340972 254-20-340972 254-20-340972 254-20-340972 103 Supt. Engineer Principle Social Planner Supt. Architect 254-20-340972 254-20-340972 254-20-340972 PLANNING & NATIONAL DEVELOPMENT Treasury Bldg, Harambee Avenue Policy & Analysis Division P.O Box 30007 Nairobi 254-20-252299 254-20-2711600 ROADS & PUBLIC WORKS Headquarters Ministry Of Works Bldg Ngong Rd Permanent Secretary Engineer-in-chief P.O Box 30260 Nairobi Tel: 254-20-2723101/8 254-20-2723135 254-20-2723101 254-20-2723101 Departments Chief Architect Supt. Building Survey Chief quantity Surveyor Chief Structural Engineer Chief Electrical Engineer Chief Fire Officer Chief Materials Engineer Chief Superintending Engineers Chief Mechanical & Transport Engineer Government Transport Officer P.O Box 30260 Tel: 254-20-2723101 254-20-2723101 254-20-2723101 254-20-2723101 254-20-2723101 254-20-2723101 254-20-541500 254-20-541500 254-20-540220 254-20-540220 TRADE & INDUSTRY Roads Department Chief Engineer (Roads) Chief Engineer (Planning) Chief Structural Engineers: Bridges Contracts Design Feeder Roads P.O Box 30260 Nairobi Tel: 254-20-2723101 254-20-2723101 254-20-2723101 254-20-2723101 254-20-2723101 254-20-2723101 TOURISM & WILDLIFE Utalii Hse, off Uhuru Highway Permanent Secretary P.O Box 30027 Nairobi Tel: 254-20-316849 254-20-313010 Fax: 254-020-318045 254-20-316849 Department of Tourism Director of Tourism Nairobi Tel: 254-20-313010 TRADE & INDUSTRY Teleposta Towers, Kenyatta Avenue Permanent Secretary P.O Box 30430 Nairobi Tel:254-20-311887 254-20-311887 Department of Planning P.O Box Tel: 254-20-316849 104 Principal Economist Nairobi Department of Industry Director of Industry P.O Box 30418 Nairobi Tel: 254-20-316849 254-20-316849 TRANSPORT Head Office Transcom Hse, Ngong Rd Permanent Secretary Deputy Secretaries Under Secretaries P.O Box 30418 Nairobi Tel: 254-20-2729200 254-20-2729200 254-20-2729200 254-20-2729200 Transport Road Transport Branch Nyayo Hse Registrar of Motor Vehicles Chairman TLB P.O Box Nairobi Tel: 254-20-316845 254-20-316845 254-20-316845 Director of Civil Aviation Inquiries & All Offices Flight Operations Air Traffic Control P.O Box 30163 Nairobi Tel: 254-20-824557 254-20-824557 254-20-824557 Jomo Kenyatta International Airport All Offices P.O Box 19031 Nairobi Tel: 254-20-824700 Wilson Airport All Offices P.O Box 30163 Nairobi Tel: 254-20-501216 Meteorological Department Kenya Meteorological Dept HQs Enquiries & All Offices Director P.O Box 30259 Nairobi Tel: 254-20-567880 254-20-567880 WATER RESOURCES MANAGEMENT & DEVELOPMENT Head Office Mai Hse, Ngong Rd Permanent Secretary P.O Box 49720 Nairobi Tel: 254-20-2716103 254-20-229261 254-20- 2716103 Water Development Director Principal Geologist Chief Hydrologist Principal Chemist 254-20-2716103 254-20-2716103 254-20-2716103 254-20-2716103 Ministry of Defense (DOD) OFFRS/INSTITUTION TEL. NO DHQ (DOD) 254-20-2721100 254-20-2722270 Ops Command 254-20-2723412 Eastern Command 254-20-823301 Western Command 254-51-850664 HQ Kenya Army 254-20-2726806 254-20-2728228 HQ Kenya Airforce 254-20-6764321 HQ Kenya Navy 254- 41451930 254- 41451806 105 Kahawa Garrison 254-20-812275 Medical Facilities in Nairobi Ambulance and Air Services FACILITY NAME BED CAPACITY OPS THEATRE ICU APACITY NO.OF A MB TEL. NO FAX. NO MOH HQS 713234 Dir Med Services Disease Outbreak 2718292 Knh/Knh Pro 2400 14 4 271105 2722288 2726300 Nairobi Hospital 199 4 2714400 352101-6 Forces Memorial 120 2 4 2727610 Aga Khan 280 3 740000 350921 742763-7 MP Shah 96 2 1 3742985 3742754 Guru Nanak 46 2 2 6764811 6762615 St. James 60 2 606060 6605041-2 Masaba 119 2 1 566885 573858 Getrude 78 2 1 7634747 351863 Mater 140 3 531199 351268-70 Metro Politan 37 1 1 0733718857 Karen 102 3 020-82606 020-82917 Nazareth 200 2 335684 Nairobi West 78 2 1 603492/5050 64 Nairobi Women 57 3 1 2726821 2726827 FACILITY NAME TEL. NO MOBILE NO. FAX. NO St. Johns 244444 210000 216573 AAR 2717374/5 2715319 106 Media Houses FACILITY NAME TEL. NO FAX. NO KBC 334565 229658 STD Group 332658/9 337697 Nation Media Group 221222 213946 Royal Media 249120 2721414 KTN 227122 214467 Kenya Times 332055 332055 People 253344 253166 253344 Nation TV 241866/7 Nairobi PIO 335511 335585 Kameme FM 343054 318521 AFP French News 230613/4 STV 3222512 Fire, Search and Rescue FACILITY NAME TEL. NO FAX. NO CONTACT PERSON Nairobi Fire Brigade 2222181-3 Kws Director 603792 601432 607749 0722-740789 0722-206958 Amref 604451-6 Kenya Red Cross 60393 503789 Mombasa Fire Office Jkia 822111 Wilson Airport 501943 Kplc 243366 2227622 Oil Spill Kpa 041451930 221211 Kcaa 824557 824002 Knight Support Svcs Boats & Divers 608868/78 MOBILE: - 0733 296042 MOBILE: - 0733 519694 Urban Fire Services Ltd Tel: 020-3004491, Fax: 020-3004491 Mobile: 0722404508 Email: urbanfire@africaonline.co.ke Knight Support Ltd Tel: 254 20 882920/1 Fax: 254 20 882919 Kenya Red Cross 600669 603589 Amref- Coordinator 604651-6 0733-628422 Intesnsive Care Air Ambulance 600600 604945 Phoenix Aviation 605837 107 Manchester Outfitters (Ea) Ltd Tel: 020-535593/4/5/6. Fax:531554 Email:sales@manchester outfitters.com admin@manchester outfitters.com Pewin Supplies Limited Tel: 608367 Sangyug Enterprises Ltd Tel: 3752040/1/2 Fax: 254-20-3752039 Email: info@sangyug.com SOFADECCA Tel:25420227644/623 Fax:25420227614 Email:sofadeca@yahoo.com Kenya Police OFFRS/INSTITUTION TEL. NO MOBILE NO. Police HQS 254-020-342305 254-020-310225 254-020-341411-8 Duty Office – Radio Room 254-020-310225 254-020-342394 PA To Compol 254-020-344241 0722-612774 Director Ops 254-020-229172 0722-444110 Chief Communication Officer 254-020-215294 0721-764139 Police Spokesman Comdt Prescort 254-020-3744226 Comdt Admin Police 254-020-2227411 Comdt APTC 254-020-823216-8 Comdt Dog Unit 602618 0722-760262 Comdt G.S.U 8560310 Traffic Comdt 8562263 Director C.I.D 0722-850032 Apo Nairobi Area 254-020-721520 Chief Controller 254-020-2724154 Deputy P.P.O 254-020-721624 0733-743501 Coast Province P.P.O 254-041-229657 0722-346494 D/P.P.O 254-041-227238 0725-211406 Eastern Province P.P.O 254-0161-30043 0736-429145 D/P.P.O 254-0161-30043 Rift Valley Province P.P.O 254-0512-215023 0722-485357 D/P.P.O 254-0512-212163 0728-310663 Western Province P.P.O 254-056-30817 0722-846769 D/P.P.O 254-056-30506 0722-371120 Central Province 108 P.P.O 254-0612-30015 D/P.P.O 254-0612-30138 0726-255744 North Eastern Province P.P.O 254-046-3217 0721-140210 D/P.P.O 254-046-3209 0733-606308 Nyanza Province P.P.O 254-0572021732 0722-657854 D/P.P.O 0724-311445 Commandant Police Air Wing 020606419 Commandant – Sgb/U Camp 604030 604250 603758 Anti-Terrorist Police Unit 274727 Diplomatic Police 7124133 0202059528 Anti-Stock theft Police 0514014052 Provincial Commissioners Railways Commandant/D/Comdt 254-20-224613 254-20-227504 0722-888579 Airports Commandant - KAPU 254-20-82291 UN Bodies World Food Programme 7622043 7622588 UNDP 7621234 7624450 7624490 UN OCHA 020 7624443/4176 7624661 OFFRS/INSTITUTION TEL. NO MOBILE NO. FAX. NO Nairobi 254-20-312226 254-20-341666 0733-868880 340753 Rift Valley 0512216524 0722-740982 2212344 Eastern 06831020 06830500 31022 North Eastern 0463448 0463215 2563 Nyanza 0572023954 0572024346 0724-233813 2023945 Western 05630679 05630109 05630750 (HSE) 0722-776158 30327 Central 06130619 061203061/20 Coastal 254-041-2311205 254-041-2222812 0723-704633 109 WHO 2723080 UNICEF – KCO 7622137 Private Sector Contacts Mechanical Engineering Capacity (Hydraulics/Pressure Etc) Equipments NAME OF COMPANY ADDRESS TELEPHONE/FAX/EMAIL Mipet Agencies P.O Box 18844 00100 Nairobi TEL: 020-3861322 MOBILE: 0721791290 EMAIL: mipetagencies@gmail.com Fontana Enterprises Ltd P.O Box 18783 Nairobi TEL:020-558820 FAX: 020-550874 EMAIL: fonatnaltd@yahoo.com Elevators and Escalators East African Elevator Co Ltd Otis Bldg Bondo Rd off Dunga Rd P.O Box Nairobi TEL: 254-020-552790 254-020-552772 MITS Electricals Co Ltd Mitsubishi Elevators and Escalators Yaya Centre A41, Norfolk Tws, Kijabe Street P.O Box 76187 Nairobi TEL:254-020-228838 254-020-229642 254-020-212045 FAX: 254-020-212045 Email: tel@form-net.com 110 Power Supply Electrical and Lighting Capacities NAME OF COMPANY ADDRESS TELEPHONE/FAX/EMAIL Sangyug Enterprises Ltd P.O Box 31438 00600 Nairobi TEL: 3752040/1/2 FAX: 254-20-3752039 EMAIL: info@sangyug.com IBERAFRICA Power (EA) Ltd Head Office Laxcon Hse, Limuru Rd Plant Office Lungalunga Rd, Industrial Area P.O Box 32431 00600 Nairobi TEL: 3752040/1/2 FAX: 254-20-3751883 254-20-3655608 FAX: 254-20-554890 Kenya Electricity Generating Company Ltd (KENGEN Stima Plaza, Ph II, off Limuru Rd Nairobi TEL: 3666000 Kenya Power and Lighting Co Ltd Kolobot Rd off Limuru Rd Nairobi Tel:254-20-32013201 Tsavo Power Co Ltd Nation Centre, 13th floor, Twr A, Kimathi Street Nairobi Tel:254-20-318969 254-20-318970 Maritime/Salvage Capacities Sangyug Enterprises Ltd TEL: 3752040/1/2 FAX: 254-20-3752039 EMAIL: info@sangyug.com Baumann Engineering Ltd Kampala Rd, Ind Area Tel:254-020-536485 254-020-350263 Fax: 55466876 Car & General (K) Ltd Lusaka Rd/Dunga Rd, Ind Area TEL: 254-020-554500/8/16 FAMIAR Generating Systems Ltd Cummins, Perkins &Lister Petter Msa Rd, next to Crater Automobiles Tel:254-020-6760427 254-020-551940 Mobile: 0722-411075 Email: fgs@saamnet.com Kirloskar Kenya Ltd Off Dunga Rd, off MOPW Tel:254-020-536633 Fax: 254-020-533390 Rift Valley Machinery Services Ltd Lusaka Rd Tel: 254-020-537197 254-020-350100 254-020-537195 254-020-557333 Fax: 254-20-558849 Email: rivamac@alphanet.co.ke Schindler Email: info@ke.schindler.com Fax: 020-313279 111 Search and Rescue Capacity NAME OF COMPANY TELEPHONE/FAX/EMAIL Shepherd Aviation Consultancy TEL: 254-20-2718831 CELL: 254-723576454 EMAIL: nbiwott@kenyaweb.com Eliud and Associates TEL: 254-2-343471/243623 FAX: 254-2-243633 EMAIL: willis oduor@yahoo.com okelloomedo@gmail.com Kenya Civil Aviation Authority JKIA Tel: 254-2-827470 Fax: 254-2-822300 Email: kcaa@nbnet.co.ke Civil/Engineering Works Capacity NAME OF COMPANY TELEPHONE/FAX/EMAIL Fontana Enterprises Ltd TEL:020-558820 FAX: 020-550874 EMAIL: fonatnaltd@yahoo.com Kundan Singh Construction Ltd 020-8560044/3003/105/3090/594 FAX:8563070/8560083 EMAIL: ksc ltd@africaonline.co.ke/ kenexim@swiftkenya.com Pheng (Kenya) Ltd TEL: 244658/244659 FAX: 254-020-313219 EMAIL: mkiambigi@pheng.net Emergency Medical Services (EMS) Capacities NAME OF COMPANY TELEPHONE/FAX/EMAIL Medipharm East Africa Ltd Tel: 254-020-343272/212869 Fax: 254-020-221408 Email: sales@medipharm.co.ke AAR Health Care Tel: 254-020-2715319 Fax: 254-020-2715328 Emergency No’s: 2717374/5/6 Email: info@aar.co.ke Urban Fire Services Ltd Tel: 020-3004491 Fax: 020-3004491 Mobile: 0722404508 Email: urbanfire@africaonline.co.ke Eliud and Associates Tel: 254-2-343471/243623 Fax: 254-2-243633 Email: willis oduor@yahoo.com okelloomedo@gmail.com 112 Medical Equipment NAME OF COMPANY ADDRESS TELEPHONE/FAX/EMAIL Resources and Energy Development Co. Ltd P.O Box 43479 00100 Nairobi Tel:2015519 Email: redcams@gmail.com Integrated Business Development Kenya Ltd P.O Box 44639 00100 Nairobi Tel: 020-535393/4/5/6 Fax:020-531554 Email: ibdkenya@btinternet.com Esprint Medical Equipment P.O Box 5221 00506 Nairobi Tel: 254-722104342 Email:esprintmedequip@yahoo.com Pewin Supplies Limited P.O Box 61555 Nairobi Tel: 608367 Security Services/Resources NAME OF COMPANY TELEPHONE/FAX/EMAIL Sangyug Enterprises Ltd Tel: 3752040/1/2 Fax: 254-20-3752039 Email: info@sangyug.com Eliud and Associates Tel: 254-2-343471/243623 Fax: 254-2-243633 Email: willis oduor@yahoo.com okelloomedo@gmail.com Natechal Disaster Management Services Ltd TEL: 020-3753195 EMAIL: natechal@yahoo.com Disaster Management Consultancy and Training NAME OF COMPANY ADDRESS TELEPHONE/FAX/EMAIL Microflex Business Solutions (Africa) Ltd. P.O Box 57732 Nairobi Tel: 253261/224813 Fax:253281 Email: enjiru@microflexk.com Trudea Services Project Consultants P.O Box 61486 P.O Box 739 Nairobi and Busia Tel: 055-23037 Fax: 055-23037 Email:trudea2000@yahoo.com Sangyug Enterprises Ltd Tel: 3752040/1/2 Fax: 254-20-3752039 Email: info@sangyug.com Group Three Ltd Tel: 2024567 Mobile: 254-722809917 Email: g3l@gmail.com Esprint Medical Equipment Tel: 254-722104342 Email: esprintmedequip@yahoo.com Resources and Energy Development Co. Ltd Tel:2015519 Email: redcams@gmail.com 113 trudea2005@gmail.com Resources and Energy Development Co. Ltd P.O Box 43479 00100 Nairobi Tel:2015519 Email: redcams@gmail.com Shepherd Aviation Consultancy P.O Box 67860 00200 Nairobi Tel: 254-20-2718831 Cell: 254-723576454 Email: nbiwott@kenyaweb.com Motivator Enterprises Ltd P.O Box 6092 00300 Nairobi Tel: 254-2-601460/0721500100 Fax: 254-2-608251 Email: motivator@africaonline.co.ke Emergency Rescue and General Services Association (ERAGS) P.O Box 40890 Nairobi Tel: 020-225314 Mobile: 0722574309 Email: davidmmaina@yahoo.com Global Fields Institute P.O Box 52355 00200 Nairobi Tel: 254-020-310760 Fax: 254-020-343763 Mobile: 254-6117098/720213478 Email:info@globalfieldsinstitute.com Safety Surveyors North Eastern Email: info@safetysurveyors.com Eliud and Associates P.O Box 9483 00100 Nairobi Tel: 254-2-343471/243623 Fax: 254-2-243633 Email: willis oduor@yahoo.com okelloomedo@gmail.com Kenyatta University Department of Geography P.O Box 43844 Nairobi Tel: 810901 EXT 57321 Gicheru Kambo P.O Box 10095 00100 Nairobi Tel: 020-2726240 Cell: 0721388591 Email:gicherukambo@justice.com Geo Ecosystems Services P.O Box 15591 Nairobi Cell: 0722268500 Microflex Business Solutions (Africa) Ltd P.O Box 57732 00200 Nairobi Tel: 254-020-253261/224813 Fax: 254-020-253281 Kenya Civil Aviation Authority Nairobi Masinde Muliro University of Science and Technology P.O Box 190 50100 Kakamega Tel: 056-31375 Fax: 056-30153 Email: cdmha2004@yahoo.com Psychological Health Services P.O Box 8160 – 00300 Nairobi Tel: 02-3747675, 7344605 Fax: 3747675 Email: phs@psychohealth.co.ke Otieno Odongo and Partners Consulting Engineers P.O Box 54021 Nairobi Tel: 254 020 3870022 Fax: 254 020 3870103 Email:oopkenya@wananchi.com Natechal Disaster Management Services P.O Box 38954 00623 Tel: 020-3753195 Email: natechal@yahoo.com 114 Ltd Nairobi Millenium Management Consultants P.O Box 44569 00100 Nairobi Tel: 254-20-652374/5, 557055 Fax: 254-20-652375 Email:mmcafrica@mmcafrica.com Shepherd Aviation Consultancy P.O Box 67860 00200 Nairobi Tel: 254-20-2718831 Cell: 254-723576454 Email: nbiwott@kenyaweb.com Motivator Enterprises Ltd P.O Box 6092 00300 Nairobi Tel: 254-2-601460/0721500100 Fax: 254-2-608251 Email:motivator@africaonline.co.ke Emergency Rescue and General Services Association (ERAGS) P.O Box 40890 Nairobi Tel: 020-225314 Mobile: 0722574309 Email: davidmmaina@yahoo.com Global Fields Institute P.O Box 52355 00200 Nairobi Tel: 254-020-310760 Fax: 254-020-343763 Mobile: 254-736117098/720213478 Email:info@globalfieldsinstitute.com Securifast Trainers and Consultants P.O Box 50588 00200 Nairobi Tel: 020-3860591 Mobile:0722540755 Email: mowuor@securifast.com Urban Fire Services Ltd P.O Box 25686 Nairobi Tel: 020-3004491 Fax: 020-3004491 Mobile: 0722404508 Email: urbanfire@africaonline.co.ke Eliud and Associates P.O Box 9483 00100 Nairobi Tel: 254-2-343471/243623 Fax: 254-2-243633 Email: willis oduor@yahoo.com okelloomedo@gmail.com Kenya Civil Aviation Authority P.O Box 30163 00100 Nairobi Tel: 254-2-824557 Fax: 254-2-824716 Email: kcaa@insightkenya.com AAR Health Care P.O Box 41766 00100 Nairobi Tel: 254-020-2715319 Fax: 254-020-2715328 Emergency No’s: 2717374/5/6 Email: info@aar.co.ke East African Development Consultants P.O Box 48000 00100 Nairobi Telefax: 254-020-4450570 Email: eadecke@yahoo.com Millenium Management Consultants P.O Box 44569 00100 Nairobi Tel: 254-20-652374/5, 557055 Fax: 254-20-652375 Email: mmcafrica@mmcafrica.com Mapping Consultants NAME OF COMPANY ADDRESS TELEPHONE/FAX/EMAIL Geomaps International Ltd Nairobi Tel: 254-020-2710145 115 Matubato Rd 254-020-2715829 254-020-2715741 Photomap International Lower Hill, Masaba Rd Nairobi Tel: 254-020-2725306 Regional Centre for Mapping of Resources for Development (RCMRD) Kasarani Rd Nairobi Tel: 254-020-860227 254-020-860265 254-020-861775 Survplans Jabavu Apartments, Jitigemea Place, Suite B1, Jabavu Rd Nairobi Tel: 254-20-27168290 Counseling Services Amani Counseling and Training Institute Mbagathi way off Langata Rd P.O Box 41738 00100 Nairobi Tel: 602672/602673 Mobile: 0722626590 Email: accti@wananchi.com Kenya Association of Professional Counselors Engyo Plaza, Kamunde Rd . Nairobi Tel: 254-20-784217 254-20-786310 254-20-784254 Lifespring Counseling and Training Centre Normadie Centre, Ground floor. Ralph Bunche/Lenana Rd Nairobi Tel: 254-20-2717856 254-20-2717857 Psychological Health Services Medical, Psychotherapy and Training. Amani Plaza, Mezz floor. High ridge Nairobi Tel: 254-20-3747675 254-20-3744605 Cell: 0722-872202 Psychological Health Services P.O Box 8160 – 00300 Nairobi Tel: 02-3747675, 7344605 Fax: 3747675 Email: phs@psychohealth.co.ke Oasis Africa: Oasis Counseling Centre and Training Institute. P.O Box 76117 00508 Nairobi Tel: 254-020-2715023 Fax: 020-2721157 Email: admin@oasisafrica.info Environmental Audit and Expertise NAME OF COMPANY ADDRESS TELEPHONE/FAX/EMAIL Safety Surveyors Ltd P.O Box 27671 00506 Nairobi Tel:532549,532550,537062,550373 Fax: 527057 Email: info@safetysurveyors.com 116 Kenya National Cleaner Production Centre P.O Box 1360 00200 Nairobi Tel: 604870/1,603842,603493 Fax: 604871 Email: info@cpkenya.org Shepherd Aviation Consultancy P.O Box 67860 00200 Nairobi Tel: 254-20-2718831 Cell: 254-723576454 Email: nbiwott@kenyaweb.com Motivator Enterprises Ltd P.O Box 6092 00300 Nairobi Tel: 254-2-601460/0721500100 Fax: 254-2-608251 Email: motivator@africaonline.co.ke Kenface Enconsults (Africa) Ltd P.O Box 14219 00100 Nairobi Tel: 020-607973 Fax: 020-607022 Email: info@kenface.org SarEnvi Environment Specialists P.O Box 42393 00100 Nairobi Tel: 254-724682425 Email: sarah.macharia@yahoo.com Water and Environment Management Consultants Ltd P.O Box 144 00517 Nairobi Tel: 254-020-890950 Fax: 254-020-891829 Email: wemcons@todays.co.ke Pheng (Kenya) Ltd P.O Box 75461 00200 Nairobi Tel: 244658/244659 Fax: 254-020-313219 Email: mkiambigi@pheng.net The Association of Consulting Engineers of Kenya P.O Box 72643 Nairobi Tel: 249085 Email: acek@mitsuminet.com Masinde Muliro University of Science and Technology P.O Box 190 50100 Nairobi Tel: 056-31375 Fax: 056-30153 Email: cdmha2004@yahoo.com Millenium Management Consultants P.O Box 44569 00100 Nairobi Tel: 254-20-652374/5, 557055 Fax: 254-20-652375 Email: mmcafrica@mmcafrica.com Sustainable Futures Consultants and Publishers. P.O Box 5541 00200 Nairobi Tel: 2540720640692 Email: susfutures org@yahoo.co.uk Cranes NAME OF COMPANY TELEPHONE/FAX/EMAIL BMK (Nairobi) Ltd Mombasa Rd, MPPS Yard. Tel: 254-20-536922 254-20-536923 Industrial Plant (EA) Ltd Industrial Area Kampala Rd. Tel: 254-20-350636 254-20-350637 254-20-350638 254-20-350092 Rockwell Engineers Ltd Industrial Likoni Rd. Tel: 254-20-535544 117 Transport Services – Cargo A to Z Transporters Bhanderi Rd Tel: 254-020-3748109 M A Bayusuf & Sons Ltd Airport North Rd Tel: 254-020-823352 254-020-823353 Multiple Hauliers Co Ltd Lungalunga Rd Tel: 254-020-650582 Siginon Freight Ltd Siginon Freight Complex, JKIA Cargo Village Tel: 254-020-822600 A O Bayusuf & Sons Ltd Tel: 254-020-802213 254-020-820214 254-020-820213 Highway Carriers Ltd Coast hauliers Ltd Nairobi/Mombasa Hwy Tel: 254-020-556346 254-020-556347 254-020-557184 Email : info@highwaycarriers.com Fax : 254-020-552085 Kisaingu Transporters Ltd Volvo Godown, off Msa Rd after Airport Turnoff Tel: 254-020-826144 254-020-826145 Email : bk@kisaingutransporters.com Fax : 254-020-826147 Malde Transporters Ltd Nyahera Rd, off Lungalunga Rd Tel: 254-020-651165 Fax : 254-020-553650 P N Mashru Ltd Off Enterprise Rd Tel: 254-020-650224 Pelican Haulage Contractors Ltd Tel: 254-020-823154 254-020-821257 254-020-821258 254-020-821256 Roy Spares & Hauliers Ltd Kasarani Roysambu Round about, Thika Rd TEL: 254-020-862980 254-020-862981 254-020-862983 254-020-862982 Transport Services – Personnel NAME OF COMPANY TELEPHONE/FAX/EMAIL Eldoret Express Co Ltd Off Ngara Rd Tel: 254-020-676686 254-020-676685 Molo Line Services Ltd Cross Rd, Nyamakima Tel: 254-020-242018 Mobile : 0722-735607 Budget Car Hire Mombasa Rd off MPPS Tel: 254-020-622144 Fax : 254-2-822370 118 Kenya Bus Services Ltd City Square Tel: 254-020-229707 254-020-229561 254-020-343485 Fax : 254-2-341380 Mobile : 0733-372506/0733-410538 Express Connections - DM Outering Rd Tel: 254-2-785885 Mobile : City Hoppa Tel: 254-020-650782 254-020-554208 254-020-554095 Fax : 254-2-214467 Mobile : 0720-476801/0735-268366 Akamba Bus Co. Kirui Rd off Kamp Rd Ind Area Tel: 254-2-556062 Fax : 254-2-57313 Water Supply, Sanitation And Purification Services NAME OF COMPANY TELEPHONE/FAX/EMAIL Integrated Business Development (K) Ltd. Tel: 020-535593/4/5/6 Email: ibdkenya@btinternet.com Medipharm (EA) Ltd Tel: 343272/212869 Fax: 221408 Email: sales@medipharm.co.ke Kentainers Ltd Tel: 823513/4/5/6 Fax: 823927, 823717 Email: info@kentainers.com Euro Water Services Ltd Tel: 254-020-315841/3 Fax: 254-020-224338 Email: techno@kenyaweb.com Esprint Medical Equipment Tel: 254-722104342 Email: esprintmedequip@yahoo.com Nelma Associates Tel:2-3003526 Mobile: 0722262788 Email:nelma associates.yahoo.co m Aquachem Technologies Ltd Tel: 020-3752422/4776349 Telefax: 020-3752367 Email: aquachemtl@wananchi.com Merry Water Services Tel: 254-020-890950 Fax: 254-020-892249 Email: wemcons@todays.co.ke Gosho and Associates Ltd Tel: 254-020-317495 Cell: 0721200520, 0735 821530 Email: gass@odays.co.ke Masinde Muliro University of Science and Tel: 056-31375 119 Technology Fax: 056-30153 Email: cdmha2004@yahoo.com Aberdare Water Ltd Lokitaung Rd off Likoni Rd Tel:254-020-552306 254-020-530442 Alphine Holdings Ltd Jubilee Insurance Hse, 2nd Flr Wabera St. Tel: 254-020-213299 Aquamist Ltd Rhapta Rd Westlands Tel: 254-020-4443945 254-020-4444113 254-020-4447374 254-020-4447244 Fax : 254-020-4447970 Aquapure Mineral water Ngong Rd Tel: 254-20-883808 Alphine Coolers Ltd Rd A off Enterprise Rd Tel: 254-020-555160/1/2 254-020-534365 Fax : 254-020-533476 Email : info@alphineone.com Grange Park Mineral Water Distributors: Usafi Services Ltd Off Karen Rd, Karen Grange Park Farm Tel: 254-020-882061 Fax : 254-020-882063 Email : sales@grange-park.com Highlands Mineral Water Co Ltd Ihururu Rd Nyeri Tel: 254-061-2296 Fax : 254-061-30216 Email : highlands@highlandske.com Keringet Pure Natural Mineral Water Crown Distributors Ltd Corner of Rd A, Enterprise Rd Tel: 254-020-351823 254-020-351824 254-020-551252 254-020-551253 254-020-555111 Fax : 254-020-536968 Email : keringet@water.co.ke Kilimanjaro Beverage Co Ltd Gailey and Roberts Complex Witu Rd Tel: 254-020-350185 254-020-558720 254-020-558743 254-020-530587 254-020-556036 Mobile : 0734-716295 0721-630268 Emergency Shelter Services NAME OF COMPANY TELEPHONE/FAX/EMAIL Kenya Canvas Ltd Biashara St Kirinyaga Rd Tel: 254-020-343262. 254-020-341991 254-020-223045 Kenya Tents Ltd Tel: 254-020-802083. 120 After Roysambu, off Thika Rd, Kasarani 254-020-802873 Mobile : 0722-364844 0733-952110 Fax:254-020-803216 Email: tents@wananchi.com Mega Tents George Padmore Rd, off Marcus Garvey Rd, Hurlingham Tel: 254-020-2712532 254-020-568951 Fax:254-020-2713735 Tent and Camp Logistics Ltd Waiyaki Way, Mountain View Tel: 254-020-630897 Texpro Ltd (Watu wa Hema) Kirinyaga Rd opp Shell Service Station Tel: 254-020-216109 Email: texpro@wananchi.com Manchester Outfitters (EA) Ltd Tel: 020-535593/4/5/6. Fax:531554 Email: sales@manchester outfitters.com admin@manchester outfitters.com Kenya Vehicle Manufacturers Ltd Tel: 067-21711/5 Fax: 067-31434 Email: kvm@kvm.co.ke Kenepco Ltd Tel: 2045057 Mobile: 0722262588 Nelma Associates Tel:2-3003526 Mobile: 0722262788 Email: nelma associates.yahoo.com Esprint Medical Equipment Tel: 254-722104342 Email: esprintmedequip@yahoo.com Prefabricated Buildings Providers NAME OF COMPANY TELEPHONE/FAX/EMAIL East African Metal Works Ltd Chogoria Rd, Ind Area Tel: 254-020-558671 254-020-558147 254-020-652565 254-020-557115 Mobile: 0722-718407 0733-770134 Eco-Homes Ltd Peponi Plaza, 1st Flr, Peponi Rd, Westlands Tel: 254-020-3744339 254-020-351191 254-020-352403 254-020-352404 Mobile: 0722-202338 0733-611010 Fax: 254-020-3748503 Email:caa@caagroup.com Economic Housing Group Ltd EHG Factory Made Houses & Offices Tel: 254-020-531100 254-020-531120 121 off Dunga Rd, Ind area 254-020-531050 Fax : 254-020-556939 Gordhandas Dharamshi & Bros Ltd Off Msa Rd Tel: 254-20-530942 254-20-530943 Timsales Ltd Enterprise Rd, Ind Area Tel: 254-20-532955 Communication Services Radiation Expertise NAME OF COMPANY TELEPHONE/FAX/EMAIL Radiation and/or Nuclear Emergencies Tel:254-20-2714558/397 Fax: 254-20-27142383 Email: rpbkenya@nbnet.co.ke Personal Protection and Equipment (PPES) Providers NAME OF COMPANY TELEPHONE/FAX/EMAIL Resources and Energy Development Co. Ltd Tel:2015519 Email: redcams@gmail.com Manchester Outfitters (EA) Ltd Tel: 020-535593/4/5/6. Fax:531554 Email: sales@manchester outfitters.com admin@manchester outfitters.com Integrated Business Development Kenya Ltd Tel: 020-535393/4/5/6 Fax:254-020-531554 Email: ibdkenya@btinternet.com Tools and Spanners Tel: 254-20-313288/253815 Fax:254-20-313287 Email: toolspa@iconnect.co.ke Pal-Tech (E.A) Ltd TEL: 020-2012329/2053394 MOBILE: 0722670658 Nelma Associates TEL:2-3003526 MOBILE: 0722262788 EMAIL: nelma associates.yahoo.com Kenepco Ltd TEL: 2045057 MOBILE: 0722262588 Sangyug Enterprises Ltd TEL: 3752040/1/2 NAME OF COMPANY TELEPHONE/FAX/EMAIL Safaricom Ltd Safaricom Hse Waiyaki Way Tel: 254-2-4273272 Fax: 254-2-4445419 Celtel Parkside Towers off Msa Rd Tel: 254-2-69010000 Fax: 254-2-69011114 122 FAX: 254-20-3752039 EMAIL: info@sangyug.com Domshon Kenya Ltd TEL: 254-020-553712/3 FAX: 254-020-553715 EMAIL: domshonkenyaltd@yahoo.com Building and Civil Engineering Contractors NAME OF COMPANY TELEPHONE/FAX/EMAIL China Road & Bridge Corp (K) Hatheru Rd Tel: 254-20-568820 254-20-568820 254-20-570272 Epco Builders Ltd Off Enteprise Rd Tel: 254-20-532696 254-20-534729 254-20-820631 Kirinyaga Construction (K) Ltd Hatheru Rd Tel: 254-20-2713222 254-20-2713219 Fax: 2714790 Laxmanbhai Construction Ltd Laxcon Hse 1st Flr Limuru Rd Tel: 254-20-341474 254-20-3741778 254-20-3741637 Nyoro Construction Co Ltd Coffee Plaza 3rd Flr Haile Selassie Ave Tel: 254-20-312379 254-20-826273 254-20-249680 Pelican Engineering and Construction Tel: 254-20-823624 254-20-823625 254-20-823961 254-20-862964 Sumitomo Construction Co Ltd. Kimathi Hse 3rd Flr Kimathi Street Tel: 254-20-212599 254-20-3747598 254-20-2714468 254-20-2716035 254-20-2723630 Zakhem Construction (K) Ltd Maendeleo Hse Monrovia Street Tel: 254-20-229981 254-20-229982 254-20-229983 Zakhem Construction (K) Ltd - Yard Outering Road, Ruaraka Tel: 254-20-862112 254-20-862434 254-20-862257 254-20-862113 H Young & Co (EA) Ltd Funzi Road, off Enterprise Rd, Industrial Area Tel: 254-20-530145 254-20-530146 254-20-530147 254-20-530148 254-20-530149 254-20-530150 123 Hayer Bishan Singh & Sons Ltd Kalyan Hse, 2nd Flr Tubman Rd. Tel: 254-20-221471 254-20-244997 254-20-245199 254-20-312733 Kabuito Contractors Ltd Chester Hse, Koinange Street Lenana Rd Spring Valley Tel: 254-20-241830 254-20-241831 254-20-250845 254-20-2508288 254-20-521745 254-20-521803 S S Mehta & Sons Ltd Off Enterprise Rd. Tel: 254-20-558181 254-20-559438 254-20-556306 Cell: 0722-872202 Kundan Singh Construction Ltd Tel : 020-8560044/3003/105/ 3090/594 Fax:8563070/8560083 Mipet Agencies Tel: 020-3861322 Mobile: 0721791290 Beltpro (K) Ltd Avon Centre, Dar es salaam Rd, Industrial Area Tel: 254-20-535902 254-20-554986 East African Chains Ltd MwanzoHse, Dunga Cls Industrial Area Tel: 254-20-556370 254-20-531379 254-20-535879 Hydrosteel & Allied Engineering Theta Ln off Lenana Rd Tel: 254-20-2726376 254-20-2726377 Marshal fowler (Engineers) Ltd Enterprise Rd, Industrial Area. Tel: 254-20-532228 Water And Water Pumps Services NAME OF COMPANY TELEPHONE/FAX/EMAIL Agro Irrigation & Pumps Services Ltd Old Airport Rd, opp Basco Paints Tel:254-020-6751086 Baumann Engineering Ltd Kampala Rd, Ind Area Tel: 254-020-350264 Davis & Shirtliff Ltd Dundori Rd, Ind Area Tel: 254-020-536901 Hydroserve East Africa Ltd Photomap Bldg, 1st Flr, Masaba Rd Upper hill Tel: 254-020-2733945 Indchem Equipments Ltd Meters Pumps 12,24,240 volts Cameo Cinema Bldg, 1st Flr Tel: 254-020-214028 Fax: 254-020-214031 National Water Conservation & Pipeline Corporation Commercial St/Workshop Rd, Ind Area Tel: 254-020-531044 254-020-531046 254-020-556600 124 Nairobi City Water & Sewerage Co Ltd Kampala Rd, Ind Area Tel: 254-020-557131 254-020-557132 254-020-557133 Techno-Plast Ltd Nadume Cls off Lungalunga Rd Tel: 254-020-553088 254-020-551822 City engineering Works (K) Ltd Busia Rd, off Enterprise Rd, Ind Area Tel: 254-020-558904 Email:city@mitsuminet.com David Engineering Ltd Marshal Fowler Bldg off kobil, Enterprise Rd, Ind Area Tel: 254-020-554085 254-020-531499 254-020-350605 254-020-556531 Mobile: 0724-390666 0733-333483 Kentainers Ltd Embakasi Rd off Airport North Rd Tel: 254-020-823513 254-020-823514 Mobile: 0722-812175 0722-812176 ROTO Moulders Ltd Enterprise Rd near Jomo Kenyatta Foundation, Ind Area TEL: 254-020-531063 Hydroserve East Africa Ltd Photomap Bldg, 1st Flr, Masaba Rd Upper hill Tel: 254-020-2722623 Mobile: 0722-522979 0722-776506 Alphine Coolers Ltd Rd A off Enterprise Rd Tel: 254-020-534749 254-020-534365 254-020-536863 Aquachem Technologies Ltd Wason Hse, 1st Flr, Ngara Rd Tel: 254-20-3752422 254-20-3752367 Mobile: 0722-779411 Aquatab Agencies New Hall, Bomas of Kenya Tel: 254-20-890950 Aquachem Technologies Ltd Wason Hse, 1st Flr, Ngara Rd Tel: 254-20-3752422 254-20-3752367 Mobile: 0722-779411 Davis & Shirtliff Ltd Dundori Rd, Ind Area Tel: 254-020-555683 Hydroserve East Africa Ltd Photomap Bldg, 1st Flr, Masaba Rd Upper hill Tel: 254-020-2725451 Nelion Enterprises Ltd Jeevan Bharat Bldg, 7th Flr Tel: 254-020-225794 125 Annex B: Disaster Response Kit Disaster Composite Team Rescue Kit • Individual protection kit • Respiratory equipment • Medical equipment • Rescue tools • Fire fighting equipment • Hazardous material equipment • Alarm and warning equipment • Monitoring equipment • Power generators/electrical equipment • Diving equipment • Communications equipment • Dogs • Tents • Maps • Vehicles Individual Protection Kit S/NO EQPT TYPE QTY REMARKS 1. Helmet 120 One per composite team crew 2. Working coveralls 120 ,, 3. Waterproof coveralls 120 ,, 4. Reflective jackets 120 ,, 5. Rescue /Safety boots 120 ,, 6. Rescue harnesses 120 ,, 7. Rescue/safety gloves 120 ,, 8. Rescue lanyard 120 ,, 9. Life jackets 120 ,, 10. Protective goggles 120 ,, 11. Water/shock proof torch 120 ,, 12. Rescue knife 120 ,, 13. Leather man knife 120 ,, 14. Safety torch 120 ,, 15. Whistle 120 ,, 16. Distress indicator 120 ,, 17. Night vision goggles 120 ,, Respiratory Equipments S/NO EQPT TYPE QTY REMARKS 1. Full face breathing mask with accessories 50 2. Breathing apparatus with accessories 30 126 Medical Equipments S/NO EQPT TYPE QTY 1. Rescue sheet 15 2. Spine board and head immobilizer 10 3. Medical gloves 30 4. Thomas splints (Assorted) 15 5. Body bags (6 per Section) 200 6. Oxygen Mask 5 7. Oropharyngeal tubes 50 8. Endotracheal Tubes-disposable 50 9. Oral Airways (mouth guard) 20 10. NaNSOPharyngeal airways 100 11. Portable Oxygen Cylinders 5 12. Stethoscopes 5 13. Magills Forceps (intubation) 2 14. Tongue Depressors wooden 500 15. Cervical (Neck) Collars (Assorted) 100 16. Delivery kit 5 17. Stretchers: (1) Scoop Stretchers (2) Flexible Skedornavy (3) Field Stretcher (4) Basket Stretcher 10 10 10 10 18. Splints- Segar 10 19. Thomas emergency pack 5 20. Back Slabs-Assorted 20 21. Air Splints -Assorted 20 22. Portable Medical Bags 2 23. Nebulizer Machine 2 24. Otoscope 1 25. Laryngoscope (adult/child) 2 26. Reservoir bag 5 27. Nebulizer Masks 40 28. Oxylog 200 ventilator 1 29. Innocare ECG monitor 2 30. Life pack 10 defibrillator 1 31. Ambu foot suction unit 2 32. Suction tubes 100 33. Segar emergency traction pack 2 34. Vacuum mattress (FERNO) 5 35. Life boat stretcher system with accessories 5 36. BP machines portable 4 127 37. Fracture boards 10 38. Automatic loading stretcher 3 39. Suction machine, with rechargeable battery 3 40. Defibrillator with monitor 3 41. Transport ventilator 3 42. Transport, patient monitor 3 43. Complete silicon resuscitation kit-adult & paediatric size 6 44. Forehead lamp 3 45. Portable flashlight with charger 3 46. Spinal board 3 47. Cervical collar set with carrying case 6 48. Reflective jacket 6 49. Anti-trauma scoop stretcher 3 50. Emergency bag with basic diagnostic equipment 3 51. Assorted hollow ware 3 52. Thermal blanket 3 Antiseptic 3 Tube Tincture Iodine BP 50ml 3 Bottles Cotton Bandage (WOW) 2” 3 Dozen Cotton Bandage (WOW) 3” 3 Dozen Cotton Bandage (WOW) 4” 3 Dozen Elastoplast strips 3 Packet Triangular bandage with safety pin 6 Pcs Standard dressing - finger 12 Pcs Standard dressing –Medium hand 15 Pcs Standard dressing - Eye 18 Pcs Standard dressing – Large wound 21 Pcs Factory eye drops 50ml 3 Pcs Gallipot stainless steel 4” 3 Pcs Kidney dish stainless steel 6” 3 Pcs Absorbent lint 15Grams 3 Pcs Surgical scissors stainless steel 5 3 Pcs Forceps stainless steel 5” 3 Pcs Clinical thermometer 3 Pcs Surgical gloves 7.5 6 Pcs Paracetamol tablets 500mg (1000’s) 3 Bottles Antiacid tablets 5mg (1000m’s) 3 Bottles Piriton tablets 5mg (100m’s) 3 Bottle Metal Box with lock & keys 3 Pcs 128 Rescue Tools S/NO EQPT TYPE QTY REMARKS 1. Crash and rescue tool kit 3 Metal cutting saw, aircraft cable cutter, pliers, hacksaw frame and blades, grabbling hook and rope, screw drivers, Neoprene rubber plugs, vice grip wrench serrated edge hand axe, rescue knife 2. Universal tool box 5 45 pieces 3. Helmet with lamp 30 4. Wood axe 30 5. Serrated/standard axes 30 6. Spades 30 For digging, scooping 7. Shovels 30 8. Fire brooms 30 9. Forks 30 10. Mattocks 30 11. Craw bar 30 12. Hack saws 30 13. Sledge hammers 30 14. Claw hammers 30 15. Mallets 30 16. Bolt cutters 30 17. Door opening tool set 5 18. Wire and cable cutters 10 19. Saw blades 30 For wood/metal/universal application 20. Chain saws with accessories 5 2-5 HP 21. Multi purpose saw with accessories 5 5-7HP 22. Flame cutting eqpt 5 Portable/oxy acetylene 23. Steel wire ropes 5 30-50 metres 24. Towing steel cable 5 30-50 metres 25. Telescopic spreaders with accessories for various applications 5 100-150 KN 27. Hydraulic power units with accessories for various application 5 3-6KW 28. Submersible pumps 5 29. Hydraulic jacks 5 5-50Tons 30. Chisels 30 31. Building props 30 129 33. Hoist chains (Chain blocks) 10 3-20 Ton 34. Pneumatic drill 5 35. Sand bags 2000 37. Supporting metal beams 30 38. Portable diesel water pumps 5 39. Rescue line and ropes 30 20-50 metres 40 Inflatable rescue cushions 2 43. Vertical spiral rescue chutes 2 44. Life rafts 5 45. Pipe Wrench 5 10-20 inch 46. Adjustable Wrench 5 10-20 inch 47. Wrecking bar 5 25-35 inch 48. Duct tape 10 100-200 metres 49. Rescue sheet 100 50. Lifting bags 10 51. Dust mask 1000 Disposable 52. Ear plugs 1000 Disposable 53. Ear defenders 30 54. Vice grips 5 55. Caution tape 10 500-1000 metres 56. Pry bar 5 Individual Protection Kit S/NO EQPT TYPE QTY REMARKS 1. Fire fighters boots 30 2. Fire fighting gloves 30 3. Proximity heat protection suit 30 4. Thermal under suit 30 5. Protective hood 30 6. Delivery fire hoses/ couplings, fittings and nozzles 20 Each 7. Foam-making branch pipes 5 8. Portable foam generators and accessories 2 9. Fire suppression equipment 10 sets Fire blankets, extinguishers (powder/foam/CO2) 10. Portable fire pumps 2 11. Foam compounds As reqd Aqueous Fume Film Foaming Foam (AFFF)/Film forming Fluoro proteins/Alcohol 130 resistant film forming foams 12. Fire fighting tool box 2 13. Fire rescue saw 5 14. Portable breathing air compressor 2 15. Hose repairing sets 2 16. Hose hoist 2 17. Hose roller 5 18. Ladders (7-20 metres) 3 Aluminium, wooden, rope ladders 19. Fireman’s axe 30 Annex C: Fire Fighting Equipment Hazardous Material Equipment S/NO EQPT TYPE QTY REMARKS 1. Chemical resistant safety boots 30 2. Escape hood 30 Evacuation smoke hood 3. Chemical protection suit 30 Protect against respiratory/eye/skin exposures 4. HAZMAT pumps with accessories 2 For acid/oils/chemicals spillages 5. Chemical protection gloves 30 6. Containers and collecting eqpt 10 Drums, Buckets, funnels etc 7. Safety tools 20 Leak sealing paste, stoppers, scoops etc 8. Warning/ prohibition signs 10 9. Oil and chemical binding agents 400kg 10. Oil barriers 100 pcs 11. Decontamination eqpt 2 sets Showers, tubs and tent self contained emergency eye wash station 12. Ventilator and smoke extractor 5 13. Leak testing device 2 Alarm and Warning Equipment S/NO EQPT TYPE QTY REMARKS 1. Manually operated sirens With accessories 5 2. Electrical alarm sirens with accessories 5 3. Electronic sirens and public address systems 5 4. Rotating beacons/flash lights/mega phones 5 Monitoring Equipment S/NO EQPT TYPE QTY REMARKS 1. Gas detectors with accessories 2 2. Basic radiation measuring 2 Dose rate meter 132 devices 3. Contamination monitor 2 4. Temperature monitoring devices 2 Such as infra-red thermometers, normal 5. Basic meteorological measuring devices 2 Wind direction socks 6. Wind velocity meter device 2 7. Victim locating devices with accessories 10 Acoustic life detector kit Visual search camera 8. Metal detection devices 10 For mines, bombs, ammo parts 9. Liquid level indicator 5 For liquid gases 10. Aquaphon detection system 5 For locating underground cables and metallic pipes. 11. Thermo imaging camera with accessories 5 12. Binoculars 10 Power Generators/Electrical Equipment S/NO EQPT TYPE QTY REMARKS 1. Portable power packs with accessories 4 2x3-5KVA/2x10-15KVA 2. Search lights with accessories 5 Explosion proof 3. Portable flood lights with accessories 5 4. Cable reels (high quality hard rubber)/steel 10 Oil/acid/lyes resistant, 100 200m 5. Plugs and sockets 50 Assorted 6. Battery charging unit 2 7. Electrician’s tool box 2 8. Electrician boots 30 9. Electrician gloves 30 Diving Equipment S/NO EQPT TYPE QTY REMARKS 1. Bull dog grips 25 2. Body jack 2 3-10ton 3. Come home 2 3-15 tons 4. Demolition kit 2 5. High pressure air compressor (petrol) portable 2 6. VHF marine radio water proof 5 133 7. Ropes manilla/hemp 2 ½”, 1”, 1 ½”, 2”, 2 ½”, 3”100 ft 8. Shackles 3 ½”, 1”, 2”, 3”, 4”, 5”, 6” 9. Snap rings (carabinas) 25 10. Underwater torches 20 11. Diving knives 20 12. Wire ropes rolls 25 ½”, 1” 1 ½”, 2”of each 13. Diving suit 20 14. Buoyancy compensators 20 15. Demand valves 20 16. Air bottles 20 17. Underwater welding generator 2 18. Underwater cutting tools sets 2 19. Underwater video camera 1 20. Rubber dinghies 3 10-20man 22. Outboard engines 3 25-90 HP 23. Underwater lifting bags 10 5-20 Ton 24. Rescue rings 10 25. Floating line 10 26. Diving fins 20 27. Diving boots 20 28. Underwater compass 20 Common Equipment S/NO EQPT TYPE QTY REMARKS 1. HF radios 5 3xMan pack, 2xBase station 2. VHF radios 5 Man pack 3. Motorola 30 Hand held 4. Mobile sets 10 Dogs S/NO EQPT TYPE QTY REMARKS 1. Sniffer dogs 5 Integral to the disaster composite team 2. Kennels 5 3. Air/Sea dog transportation cage 5 Tents S/NO EQPT TYPE QTY REMARKS 1. Corridor tent 5 2. Tents 160lbs 1 Command post 134 Maps S/NO EQPT TYPE QTY REMARKS 1. Kenya Map 20 1:250,000 2. Kenya Map 20 1:50,000 3. Cadastral maps 20 For major cities 4. Global Positioning System (GPS) 5 5. Compasses 20 Vehicles S/NO EQPT TYPE QTY REMARKS 1. Land Rover (FFR) 1 2. Land Rover (GS) 1 3. Field ambulance 3 4. Fire tender 2 5. Rescue tender 2 6. TCV 3 7. Hazardous material trailer 1 8. GS cargo trailers 4 9. 52 Seater bus 2 10. Sniffer dog van 1 11. Water bowser 1 12. Fuel bowser 1 13. Field kitchen trailer 1 14. Mobile toilet trailer 1 Annex D: Relevant Laws, Policies and Protocols • Environment Management and Coordination Act (EMCA) of 1999 • The Kenya Red Cross Society Act Cap 256 • The Water Act Cap 372 • Grass Fire Act Cap 327 • Petroleum Act Cap 116 • The Explosives Act Cap 115 • St. John Ambulance of Kenya Act Cap 259 • Factories and Other Places of Work Act Cap 514 • The Local Authorities Act Cap 265 • The Chiefs Act related to disaster Cap 128 • The Public Health Act Cap 242 • The Pharmacy and Poisons Act Cap 244 • The Medical Practitioners and Dentists Board Cap 253 • The Kenya Ports Authority Act Cap 391 • The Civil Aviation Authority Act Cap 394 • The Transport and Licensing Board Act Cap 404 • The Animal Disease Act Cap 364 • The Kenya Railways Act Cap 354 • The Forest Act Cap 385 • The Agricultural Act Cap 318 • The Kenya Bureau of Standards Act • The National Cereals Board and Produce Act Cap 388 • The Exchequer and Audit (Strategic Grain Reserve) • Trust Fund) Regulations 2000 • The Police Act Cap 84 • The Armed Forces Act Cap 199 • The Administration Police Act Cap 85 136 • The KWS Act Cap 376 • Insurance Act Cap 1984 • The NYS Act Cap 208 Other related conventions and multilateral agreements includes the following: • Multilateral Environmental Agreements (MEAs) • The Nairobi and Abidjan Conventions for the Protection of the Oceans • The Vienna Convention (1985) and the Montreal Protocol (1987) • United Nations Framework Convention on Climate Change (UNFCCC) • Kyoto Protocol • Stockholm Convention on Persistent Organic Pollutants (POPs) • Rotterdam Convention on Prior Informed Consent (PIC) • Basel Convention on Trans-boundary Movement of Hazardous Waste and their Disposal • Convention on Wetlands of International Importance (RAMSAR) • United Nations Convention to Combat Desertification (UNCCD) • Convention on Biological Diversity (CBD) • Millennium Development Goals (MDGs) • The Geneva Conventions and Additional Protocols Annex E: The Humanitarian Code of Conduct The Principles of conduct in disaster response. The Code of Conduct shall guard our standards of behaviour in disaster response. It seeks to maintain the high standard of efficiency, effectiveness and impact to which disaster relief agencies aspire. It shall be a voluntary code enforced by the will of organisations accepting to maintain standards laid down in the code. The 10 point codes of conduct are: 1. Humanitarian Imperative comes first in order to alleviate human suffering. 2. Aid is given regardless of race, creed or nationality of the recipients and without adverse distinction of any kind. Aid priorities are calculated on the basis of needs alone. 3. Aid will not be used to further a particular political or religious standpoint. 4. We shall respect culture and customs. 5. We shall endeavour not to act as instruments of Government foreign policy 6. We shall attempt to build disaster response on local capacity. 7. We shall be found to involve programme beneficiaries in the management of relief aid. 8. Relief aid must strive to reduce future vulnerability to disaster as well as meeting the basic needs. 9. We hold ourselves accountable to both those we seek to assist and those from we accept resources. 10. In our information, publicity and advertising activities, we shall recognize disaster victims as dignified human beings and not objects of pit 138 Annex F: Pre­positioned data and analytical aids at NDOC The following documents and aids are to pre-positioned in the operations room to assist the NDOC staff: a. Hazard and Departmental emergency/disaster operations and preparedness plans: i Storm ii Earthquake iii Drought iv Flooding v Oil spill vi Chemical spill/explosion vii Industry / Factory Explosion viii Nuclear leakage ix Major fire x Aviation accident xi Railway accident xii Civil disturbance xiii Others b. Maps of the provinces/districts, divisions, locations, parishes and major towns and communities showing physical features, land use and population densities. c. Data on divisions, locations, parishes and major communities including their population, resources, and any mutual aid agreements that may exist. d. Roster of key local government and private officials including their organizations, business and home addresses, and telephone numbers. e. NDOC SOP's f. Emergency/disaster communications plan and SOPs g. Mutual aid agreements (Local, inter-agency, interdepartmental, private sector) h. National emergency legislation 139 i. Agency emergency/disaster response plans (police, fire etc) j. Agency organization charts. k. Provincial evacuation plan l. Emergency/disaster plans for neighbouring communities/Towns/Parishes/Provinces m. Current list of locations and descriptions of dangerous goods within the province n. Relevant documentation of dangerous goods o. Resource inventories p. Reference library (inventory of documents) q. Distribution lists r. Emergency Contacts s. Other Annex G Guidelines to Contingency Planning Process What is Contingency Planning? • A forward planning process, in a state of uncertainty, which scenarios and objectives are agreed, managerial & technical aspects defined, and potential response systems put in place in order to prevent, or better respond to and emergency. It is a process that involves? • Analysing potential emergencies and their humanitarian impact • Prioritising potential emergencies • Developing appropriate plans, including establishing clear goals, setting objectives, policies and procedures to deal with prioritized potential emergencies and • Ensuring necessary preparedness measures and follow-up actions are taken. Why Plan? • Enhance effectiveness and timeliness of response to emergencies • Help ensure that response is coordinated • Avoid problems by attempting to anticipate and overcome difficulties. • Create relationships and forums with other agencies and actors. • Planning ensures effective emergency management When to plan? • In the face of imminent emergency • In the face of recurrent disasters / hazards e.g. floods, fires, drought etc • Contingency planning should be incorporated into all relevant regular planning process. • Contingency plans should be updated regularly • Rapid changing situations require frequent updating. What to plan for? • All types of humanitarian emergencies • Complex emergencies • Natural and environmental disasters • Significant crises • Planning should be specific taking into account the situation at hand, district/government capacity, donor support, likelihood of occurrence, the population’s vulnerability etc. Who to plan with? • Contingency planning is a participatory process and includes all actors. • Level of involvement of other actors depends primarily on the contextual situation & assessment of the situation • Contingency plans should be made in consideration to other local existing plans by other organisations / agencies /depts./etc. 141 • Government Departments, NGOS, CBOs, Private Sector, Federal, Districts, Tehsils, Community UN Agencies in Province, etc Who to plan with? • Different organisations/agencies & depts have different mandates • Transparency and inclusiveness leads to a more effective response. • Some situations are sensitive and require preclusion during planning. Who leads the planning process? • Any organisation / agency / Department or Line Ministry with a comparative advantage of of handling the situation at hand should take the lead in planning. • The government of Kenya takes the lead in contingency planning. • Other organisations come in to support where necessary. • Some situations necessitate other of organisations / agencies to take lead in planning. • Each organisation has its own plans Where to Plan (Geographical Coverage) Geographical coverage or hazard guided CONTENTS OF A CONTINGENCY PLAN - Example 1. Name of Organization Republic of Kenya, National Disaster Operations Centre 2. Title of Contingency Plan Contingency Plan for Response to Floods . 3. Introduction Justification of why you need to be in the disaster preparedness and response business. (). 4. Background Background information on the disaster risk incidents that have been happening in the country province in relation to floods and related scenarios. 5. Planning Scenarios • What are you planning for? - Floods • Populations at risk, • Livelihoods and activities • Rescue • Water borne epidemics? E.t.c. Scenarios should cover on what happens in pre, during and past emergency periods of an identified possible scenario in you district. 142 SCENARIOS PREDICTED IMPACT PROPOSED INTERVENTION ORGANISATION RESPONSIBLE COMMENTS Scenario 1 (Worst case) Scenario 2 (Medium case) Scenario 3 (Best case) 6. Objectives • To create preparedness and Response mechanism at provincial level • To create awareness to the public on evacuation procedure following warning • Strengthen capacities and structures to respond, etc 7. Activities: (at various periods and to various incidents as identified in the objectives and predicted scenarios above) • Before • During and • After 8. Management, co-ordination and communication • Command and Control Structures? • Information flow? • Networking with other collaborating partners? • Holding of regular meetings 9. Training and Equipment • What capacities are there and how are they activated and deployed? • How are you going to meet the costs? 10. Scope and Targeting Which areas are you going to target, covered in the contingency plan? Should be based on your capability and (VCA) vulnerability, capacity and needs assessment. • High risk areas • Medium risk • Low risk 11. PLAN OF ACTION AND INTEGRATION WITH OTHER PROGRAMMES AND OTHER STAKEHOLDERS ACTIVITY TRAINING SPECIFIC ACTIVITIES RESPONSIBILITY TIME REMARKS Public Awareness Dissemination Communication 143 Resource GAPs Others NB: Activities based on province needs and capacities 12. Time Frame • Pre-Planned Activity Period – before floods • During –Planned Activity Period – during floods • After-Planned Activity Period – after floods 13. Reporting, Monitoring and Evaluation • In close contact with Federal Level and other stakeholders • e.t.c. 14. Budget Considerations ITEM OR ACTIVITY QUANTITY REQUIRED COSTS Training Public Awareness PEOC Contingency Funds e.t.c. 15. Review of the Contingency Plan as time goes by since scenarios do change. 144 Annex H: Resource List and Stationery for Emergency Operation Centre 1. Equipment The following items are ideally to be held in Emergency Operations Centre Tables Desks Chairs Clocks Photocopy machine Manual and electric typewriters Computers/modems Video cameras Television sets VCRs Tape recorders Cameras HF radios VHF radios UHF radios SW radios Portable satellite terminal Commercial radios Telephone switchboards Telephones (listed and unlisted numbers) Telephone jacks for additional phones to be installed Radio station remote hookups Telephones for press/public Projection screens Film, slide and OHP's Easels with flipcharts Blackboards Whiteboards Events display boards Local, parish, country and regional maps Aerial photos Coffee machine Stove Food storage cabinets Refrigerator/freezer Dishwasher Beds/cots Flashlights Auxiliary power (generator) Air conditioners Extractor fans 2. Supplies The following supplies are ideally needed in the EOC: Food/beverage supplies Juices Coffee pots and cups Tea kettles Paper cups Water pitchers Glasses Paper towel dispensers Paper towels Food preparation/serving equipment Eating utensils Coffee maker filters Sheets/pillowcases Towels Soap (personal, detergent, laundry, dishes) Toilet paper Coat racks/hangers Coveralls for change of clothes Extension cords Light bulbs Garbage bags Matches Medical supplies 145 Batteries/bulbs for flashlights Film/flashes for cameras Ash tray 146 The following items of stationery will be required in the EOC: • In/out registers • Operations log sheets • Note pads • Message pads • Message forms • Mutual aid request forms • Situation report forms • Overhead projection materials • Audio cassettes • Video cassettes • Reels for tape recordings • File folders • Typewriter ribbons • Paper and supplies for duplicating machine • Adding machine tape • Rubber stamps/ink pads • Felt tip markers • Washable markers • Chalk and erasers • Paper for easel charts • Poster board for signs • Map tack • String • Typing paper (standard and legal size) • Envelopes of various sizes • Scrap paper • Waste paper baskets • Pens • Pencils • Scissors • Staplers/staples/staple removers • Glue sticks • Scotch tape • Scotch tape dispensers • Rubber bands • Erasers • Thumb tacks • Organization and name tags • Waste baskets • Filing cabinets • Adding machines/calculators • Pencil sharpeners • Telephone books • In/out boxes • Calendars • Paper clips • Paper fastener 147 Annex I: Required Resource Types in Big Disaster Situations • Search and Rescue Equipment • Accommodation – Emergency shelter, tents etc • Bottled Water, tankered clean water • Camping Equipment Chlorine/Chlorinator Suppliers • Cleaning Services • Cool room • Disinfectant Services • Drainers • Dry Pail services • Electrical Appliances • Electricians • Food Preparation and Cooking Appliances and Equipment • Food Suppliers/Outlets • Gas Appliances and Equipment • Heating Appliances/Systems • Field Laboratories • Lighting Services • Medical Practitioners • Night soil Collectors • Morgue Services • Ambulance Service 148 Annex J: Definition of Common Disaster Emergency Terms "Light damage": such as broken windows, slight damage to roofing and siding, interior partitions blown down, and cracked walls; the damage is not severe enough to preclude use of the installation for the purpose for which was intended. "Moderate damage": the degree of damage to principal members, who preclude effective use of the structure, facility, or object for its intended purpose, unless major repairs are made short of complete reconstruction. "Severe damage": This precludes further use of the structure, facility, or object for its intended purpose. AFTERSHOCK: A smaller earthquake that follows the main shock and originates close to its focus. Aftershocks generally decrease in number and magnitude over time. ALERT: Advisory that hazard is approaching but is less imminent than implied by warning message. See also "warning". AREAL PRECIPITATION: The average amount of precipitation which has fallen over a specific area. ASH FLOW: Pyroclastic flow including a liquid phase and a solid phase composed mainly of ashes from a volcanic eruption. Assembly Area: General assembly area for wider briefings. ASSESSMENT: Survey of a real or potential disaster to estimate the actual or expected damages and to make recommendations for prevention, preparedness and response. AVALANCHE: The rapid and sudden sliding and flowage of masses of usually incoherent and unsorted mixtures of snow/ice/rock material. 149 CHEMICAL ACCIDENT: Accidental release occurring during the production, transportation or handling of hazardous chemical substances. CONTRIBUTIONS IN KIND: Non-cash assistance in materials or services (rescue teams, tarpaulins, blankets, food, equipment etc) offered or provided in case of disaster. CRISIS: for the purposes of this document, crisis situations refer to those that need the police and or specialized uniformed forces to take the lead in restoring order, such as bomb blast, bomb scare, hostage taking, riots, demonstrations and hijackings. DAMAGE CLASSIFICATION: Evaluation and recording of damage to structures, facilities, or objects according to three (or more) categories: DEBRIS FLOW: A high-density mud flow with abundant coarse-grained materials such as rocks, tree trunks, etc. DEFORESTATION: The clearing or destruction of a previously forested area. DESERTIFICATION: The processes by which an already arid area becomes even more barren, less capable of retaining vegetation, and progressing towards becoming a desert. Disaster Impact Point: Area where disaster emergency has occurred, e.g, collapsed building/structure, road accident scene, etc DISASTER MANAGEMENT: The body of policy and administrative decisions and operational activities which pertains the immediate response and beyond when disaster strikes. DISASTER RESPONSE: A sum of decisions and actions taken during and after disaster, including immediate relief, rehabilitation, and reconstruction. DISASTER RISK MANAGEMENT: The systematic process of using administrative decisions, organisation, operational skills and capacities to implement policies, 150 strategies and coping capacities of the society and communities to lessen the impacts of hazards and related environmental and technological disasters. DISASTER RISK REDUCTION: The conceptual framework of elements considered with the possibilities to minimise vulnerabilities and disaster risks throughout a society, to avoid (prevention) or to limit (mitigation and preparedness) the adverse effects of hazards, within the broad context of sustainable development. DISASTER: A serious disruption to the functioning of a community or a society causing widespread human, material, economic or environmental losses that exceed the ability of the affected community or society to cope using its own resources. Disasters are often classified according to their speed of onset (sudden or slow). All disasters are man made. DISPLACED PERSON: Persons who, for different reasons or circumstances, have been compelled to leave their homes. They may or may not reside in their country of origin, but are not legally regarded as refugees. DROUGHT: Period of deficiency of moisture in the soil such that there is inadequate water required for plants, animals and human beings. EARTHQUAKE EPICENTRE: the point beneath the earth’s surface where earthquakes rupture starts and from which waves radiate. EARTHQUAKE: A sudden break within the upper layers of the earth, sometimes breaking the surface, resulting in the vibration of the ground, which where strong enough will cause the collapse of buildings and destruction of life and property. EMERGENCY MANAGEMENT: A coordinated effort, involving local, state, and national government agencies as well as volunteer organizations and businesses to respond to an unprecedented situation that may end being a disaster if not well managed. EMERGENCY OPERATIONS CENTER (EOC): Officially designated facility for the direction and co-ordination or all activities during the response phase a disaster. 151 EMERGENCY: A sudden and usually unforeseen event that calls for immediate measures to minimize its adverse consequences to causing body injury, harm, death and disruption of normal activity. Entry/Exit Points: Entry point is the area of getting in to the disaster emergency scene while the Exit point is the way out, EVALUATION: Post disaster appraisal of all aspects of the disaster and its effects. FALLOUT: The deposition of radioactive particles from the atmosphere arising from; natural causes, nuclear bomb explosions and, induced radioactivity and atomic reactor accidents. Family Centre: Point at which families get information and briefings about their loved ones. FAMINE: A catastrophic food shortage affecting large numbers of people due to climatic, environmental and socio-economic reasons leading to massive deaths. FLASH FLOOD: Flood of short duration with a relatively high peak discharge. Causes inundation, and because of its nature is difficult to forecast. FLOOD CONTROL: The management of water resources through construction of dams, reservoirs, embankments, etc. to avoid floods. FLOOD: Significant rise of water level in a stream, lake, reservoir or a coastal region. HAZARD: A potentially damaging physical event, phenomenon or human activity that may cause the loss of life or injury, property damage, social and economic disruption or environmental degradation. HEATWAVE: A long lasting period with extremely high surface temperature. 152 HME Point: Heavily Mechanical Equipment – Point for parking and storage of heavy equipment used in rescue operations. IDPs: INTERNALLY DISPLACED PERSONS: “Persons or groups of persons who have been forced or obliged to flee or leave their homes or places of habitual residence, particulars as a result of, or in order to avoid effects of armed conflict, situations of generalized violence, violations of human rights or natural or human-man made disasters, and who have not crossed an internationally recognized state border”. Inner Cordon: The immediate area surrounding the disaster impact point Joint Operation Centre/Operations Centre (LA) : Centre set up to facilitate the coordination of the rescue operation at the disaster emergency scene. May be facilitated or led by the Lead Agency to the response operation. LANDSLIDE: In general, all varieties of slope movement, under the influence of gravity. More strictly refers to down-slope movement of rock and/or earth masses along one or several slide surfaces. LAVA FLOW: Molten rock which flows down-slope from a volcanic vent, typically moving at between a few metres to several tens of kilometres per hour. LEVEE (DYKE, EMBANKMENT, STOP BANK): Water-retaining earthwork used to confine stream flow within a specified area along the stream or to prevent flooding due to waves or tides. LIFELINES: The public facilities and systems that provide basic life support services such as water, energy, sanitation, communications and transportation. LIVELIHOODS: The daily activities that a person/family/community does to enable them get a living for their daily survival. 153 LOGISTICS: The range of operational activities concerned with supply, handling, transportation, and distribution of materials. Also applicable to the transportation of people. MAGMA: The molten matter including liquid rock and gas under pressure which may emerge from a volcanic vent. MAGNITUDE ("RICHTER SCALE"): Devised by C.F. Richter in 1935, an index of the seismic energy released by an earthquake (as contrasted to intensity that describes its effects at a particular place), expressed in terms of the motion that would be measured by a specific type of seismograph located 100 km from the epicentre of an earthquake. Nowadays several "magnitude scales" are in use. They are based on amplitudes of different or on the seismic moment. MAIN SHOCK: The biggest of a particular sequence of earthquakes. MALNUTRITION: A diseased state resulting from an absence or deficiency in the diet of one or more essential nutrients, either manifest or detectable by test. Malnutrition can also be due to an excess of the wrong food. Middle Cordon: The middle area surrounding or next to the inner cordon. MITIGATION: Structural and non-structural measures undertaken to limit the adverse effect of natural hazards, environmental degradation and technological hazards. NON-STRUCTURAL FLOOD MITIGATION: System for reduction of the effects of floods using non-structural means, e.g. land-use planning (flood plain zoning), advance warning systems, flood insurance. OIL SPILL: The contamination of a water or land area by oil. Outer Cordon: The outermost part to the disaster scene. 154 POLLUTION: Degradation of one or more elements or aspects in the environment by noxious industrial, chemical or biological wastes, from debris of man-made products and from mismanagement of natural and environmental resources. POTABLE WATER (DRINKING WATER): Water that satisfies health standards, with respect to its chemical and bacteriological composition, and is agreeable to drink. PRECIPITATION GAUGE/PRECIPITATION GAGE: General term for any device that measures the amount of precipitation; principally a rain-gauge or snow-gauge. PRECIPITATION INTENSITY (RAINFALL INTENSITY): Amount of precipitation collected in unit time interval. PREPAREDNESS: Activities and measures taken in advance to ensure effective response to the impact of hazards, including the issuance of timely and effective early warnings and the temporary evacuation of people and property from threatened locations. PREVENTION: Encompasses activities designed to provide permanent protection from disasters. It includes engineering and other physical protective measures, and also legislative measures controlling land use and urban planning. See also "preparedness". PUBLIC AWARENESS: The process of informing the community as to the nature of the hazard and actions needed to save lives and property prior to and in the event of disaster. RECONSTRUCTION: Actions taken to re-establish a community after a period of rehabilitation subsequent to a disaster. Actions would include construction of permanent housing, full restoration of all services, and complete resumption of the pre-disaster state. REFUGEES: According to international legislation persons having a well-founded fear of persecution for reasons of race, religion, nationality, membership of a particular social group or political opinion mostly outside the country of nationality and unable to return or 155 avail himself of the protection of that country. Includes mass exodus of peoples for reasons of conflict and natural disasters moving outside their country of origin. REHABILITATION: The operations and decisions taken after a disaster with a view to restoring a stricken community to its former living conditions, whilst encouraging and facilitating the necessary adjustments to the changes caused by the disaster. RELIEF: Assistance and/or intervention during of after disaster to meet the life preservation and basic subsistence needs. It can be of emergency or protracted duration. RELIEF: Assistance and/or intervention during or after disaster to meet the life preservation and basic subsistence needs. It can be of emergency or protracted duration. REMOTE SENSING: The observation and/or study of an area, object or phenomenon from an aerial distance, frequently using data collected by satellite. RESETTLEMENT: Actions necessary for the permanent settlement of persons dislocated or otherwise affected by a disaster to an area different from their last place of habitation. RESILIENCE: The human (community) capacity and ability to face, resist, overcome, be strengthened by, and even be transformed by experiences of adversity such as disaster. However it is used quite differently in various fields. Response Support Centre: Centre that gives welfare support to the rescuers on the disaster scene. This is dictated by the type of disaster emergency. RISK: The probability of harmful consequences or expected losses (deaths, injuries, property, livelihoods, economic activity disrupted or environment damaged) resulting from interactions between natural or human-induced hazards and vulnerable conditions SEARCH AND RESCUE: The process of locating and recovering disaster victims and the application of first aid and basic medical assistance as may be required. 156 SECONDARY HAZARDS: Those hazards that occur as a result of another hazard of disaster, i.e., fires or landslides following earthquakes, epidemics following famines, food shortages following drought or floods. SHELTER: Physical protection requirements of disaster victims who no longer have access to normal habitation facilities. Immediate post-disaster needs are met by the use of tents. Alternatives may include polypropylene houses, plastic sheeting, geodesic domes, and other similar types of temporary housing. SIMULATION EXERCISE (Drill): Decision making exercise and disaster drills within threatened communities in order to represent disaster situations to promote more effective coordination of response from relevant authorities and the population. SITUATION REPORT (SITREP): A brief report that is published and updated periodically during a relief effort and which outlines the details of the emergency, the needs generated, and the responses undertaken by all donors as they become known. Situation Reports (Sit-Reps) are issued by OCHA, UNDRO, by UNHCR, ICRC and LRCS. STAPLE FOOD: A food that is regularly consumed in a country or community and from which a substantial proportion of the total calorie supply is obtained. STARVATION: The state resulting from extreme privation of food or of drastic reduction in nutrient intake over a period of time leading to severe physiological, functional, behavioural, and morphological differences. STOCKPILING: The process of prior identification, availability and storage of supplies likely to be needed for disaster response. TREMOR: A shaking movement of the ground associated with an earthquake or explosion. 157 Triage: Place where casualties and victims are arranged in order of priority for emergency attention. TSUNAMI: A series of large waves generated by sudden displacement of seawater (caused by earthquake, volcanic eruption or submarine landslide); capable of propagation over large distances and causing a destructive surge on reaching land. The Japanese term for this phenomenon, which is observed mainly in the Pacific, has been adopted for general usage. VOLCANIC ERUPTION: The discharge (aerially explosive) of fragmentary ejector, lava and gases from a volcanic vent. VOLUNTARY AGENCIES (OR VOLAG): Non-governmental agencies or organizations that exist in many countries throughout the world. Some possess personnel trained to assist when disaster strikes. Some volags have capabilities that extend from the local to national and international levels. VULNERABILITY: Degree of loss (from 0 % to 100 %) resulting from a potentially damaging phenomenon. The conditions determined by physical, social, economic and environmental factors or processes that increase the susceptibility of a community to the impact of hazards WARNING: Dissemination of message signaling imminent hazard which may include advice on protective measures. See also "alert”. 158 ANNEX K: SELECT HAZARD MAPS OF KENYA Food Security Condition, Jan 09 159 Earthquake Distribution Map of Kenya