Bihar Irrigation, Flood Management and Drainage Rules, 2003

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(1i'4ilfftUf). 28 ~, 2003 (iii) ~ m ~ 1f{ 'SIii' -if <tft Ttf ~ ~ f<A;r ~ ~- ~-'Wwl­ ~~ lfit ~ ~ ~- "Ifft 10 arm, oqi ~ ~~ ~/ m qi ~ ~ m ~ ~ , (iv) ,ffl-~-qffifl ~ ,-,ft -qg-~ m f.t; ~ 'f,f,.m ~ -if <tft 71{ ~ 1fil ~ ~ 'SIii' 11,1 10 ffltRi oqi ~ ~ "Q -~ m ~ ~ ~ ~ ~ 1'i{. ~ ~ lffliT ';f1iTA f.Nffur ftJf1J ilcfi ~ ~ I (v) ~ ~ ilcfi 'fToR ,m 1'R 'tR ~ 10 ~ cf; 3R1: ~ f.lrm ~ t<ffi: ~lil.ft~am~~~~cfi~ I (vi) ~ ~ m 1fi't ~ ~ . ~-'Sflqf-<tirnf ~ ~ · ~ m1 ~ WU ~ g- ~ ~ ~ 1111t am ~ m1 <fil -. .t ~ ~ ~ ..t-1-~-~ ~ ~ m Rm~~ -gq ~ f.ttftr ~ ~ ~ ~ -q;r ~ ~I l r . ~ TJure (ai-tt161iif 8 i) 28 ~ 2003 lliR1J - 1 Wf'l 3,3,7 (<fi) ~ I .........•..... ~ qi" ~ cfi" ~ ~ I Jill{: ................... ~ .............. ~-muit ................. f.ttfq &R· ~ .................. .. 1- ~ ~ ... · ................................ fifm ~ ~. 1997 cfiT "lT"U 53( 3 ) 3-fR ~ ~ ofl1 ~ * ~ ~ cfiT ~ ~ ( ah ~ 3NA 3l1<m ~ { f<fi .fi'if ~ ~ ~ <JiT ~ ~ 'l-m <fir ............ ~ cfiT fttqJf qi" f.lfi:lrn' ~......... ..... ~ ~ .... .... .......... ff o'R 1ill'ITQ; ~ muit * -qr-It fcl;iu;;irq: 2. ~ ~ ~llT $;r ~ ~ ll 1@1lfT Tf?IT ! afR ~ ~ 1fi ~ lUTT­ ,:.r,r ~ m <fi" 15 ~ 1fi 3R1: ~ ~.................. ~o cfiT ~ ·~ ~ ~ WT ~~-q-qJl)~ $;r1'l"iroracfil~~q,f 'floR.m<fi~OO"{ I~ ~ 1iRT <fit ~ if ~ ";:rgl, "liq ~ ~ lfivit m I 3. ~ ~ ~ <m ~ ~ ~ ~ <JiT ~ ~ <fir ~ ~ (1 'l-~ q,1 ~ f,j'-'f~l'€iii t cmn::­ ~:­ yf:­ ~: '{1l<fi qiT -fftJ 1 ~ cfiT ~ 2 m,t ~ tffSf cfiT ~ ~o(~ ~) 3 ·• ~ '{1l<fi cfiT Tr<m" <fir ~ ~ ~ 4 5 6 7 w:quft- 0,025 ~ ~. ~ m, 0.025 ~ l:l'RT ~ I ~-f.lt:mul ll ~ ~ * ~ q;,-~ Riff~ i'fV.11 ~ ~ ~ 31ftlq:; q;,- "Q.<I, ~ 1'{AT ~ I 14 · .1'ffl 1J\if'e (aitilfiitit6 1) 28 3nfh;J 2003 f 1IITT1I - 2 (llm 57 tl1U f.mil 3.7.6,1 ~) ~ q;) ~ 3R ~ 1.fi f.tflmf 1fRt1.fi ~~I ~. ~. ~ ~ ~ t % -;ft.) qfbra m 1.fi IBlf ~-muftl .......... .1-fifl m; ~ 1fRt ~ -ilTtl I Jill mm~ ~~~ ~ 1 2 3 4 \vwq ~ ~ (/2fmft ~ t ~ lti- ~-q;J1.fi~3~qfbra~~<l>'TT11~<1>T~~~~)ct ~ ~ ~. ~~ ~ ~ f.pm "'1 ~ I w- f.l1fu- ~ ct 31tft;f <l>"t Tll ~ 1fi" ~ mltiR "GRT W1?J-W1?J 1« ~ ~ ~ ~ ~ 4c(IN~l.tl cfi ~ ~ fcf,;r,J m 1fi" 15 ~ ct ~ ~ ~ I I I ! l 1'iR1l -3 f.p.p:f 3.3.7 (a') ... :............... i:racA '$ ~ 1l'Uir.! ~ qi"[ -;:rfll'- ................................... .. 3flffl--q;f <ITT ~ 3fn: mUl!f ....................... . 15 TJl<f qi"[ -;:rfll': ~of;T-;:rfll':­ ~~$r: ~-mvit cfi'T -;:rfll':­ f.frp:i-lITT ~: ~<ITT~ : ...................................... rcro ~o .................................. . ~ ~: ................................... .. 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S'..~ j : "' : ~ : ~ It li ~u--~I ~~ ~1-~li = l!f fir iu:1v'J <P" : -'lw' 16- ~ : ...., 'Ii~ 1i l .cl i ~,ii ".i HI i ~ii !i! ~ tfii '!r ~ ~~iw 1D" i 1-1 i ~ t 'i ,-E'i I J 1ili~ l ~ 16- ~ fi l ~ i hi "' ~ ff ~-Ii ~ f 16- 16- It 1T ilti-1f ! 4Uti1 i i.:i ~'\¥ .. 1, t~iit"' t w ~,~~ 1ii r ,p- iii~,~~ i f'i;;~; I Ji1rJ~i ., i •~!iP!! .t. :-ii-~1e"11+'i t<li-riti~ 1-· ~ 4i i~, ~,W ! ~ [ii p ! ~ - i i,;~ Ii; t; I I i ~ i ,ii ;ii i 16- 16 iii ~ N f't1 ~ I 'If [& ~u I "° i 16- ~ I i ~ 1: ..,, i I 7 ,~1 ,p-l f-r Ii-~ ; ~!Ii,., 1 : r·~ I "" ; N 1r i ... 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N rt) ..,; vi "': ~ 'II; 'II; 0 .... '° >D Ll'I "' Vl Vl oil:.... 42 ~ 'lfure (ai'tli'-ll'<DI) 28 3f1Jra: 2003 (q;-) f.Rfmr ffl ~ ~ ~ -~ ~ ~ * fcli<rr Tfll1 q;)f ffl <JI <.fi1 ~ 1:fiW ~; 3ll?icf1 (<!1) ~ ~{ f.rmm ~ ~ <fi ~ ~. ~'l!f <JI olfl@" fcITTft ~.~<JI ~; 3-l'l:fcll (Tr) ~ ~ ~ ~ f.Tqq ~ fcf~ ~ ~ fffl ~ ~ ~ ~ vrrfuf, ~<fits, I 6.3 ~ f.:R1cR ,r; mi:- ~ 'l'ft Tcfcr f.l-qtj\ 7fi WT ~ ~ am ~ f~ VTITI ~ wt'!Tf it ~ Tf<fT ~ qij-if <JI <.fi1 ~ ~ ~ ~ ~ qi" iiJ{T <JI ~ ~ "SRrn" ~ ~ 1PflTT 1l fcli<rr Tfll1 ~ <JI qft ~ ~ ~ ~ l{Ffl ~ ITTll ~ ~ wro·qr R~ Kl l{BT ffl ~l 11<iT ~ <l'T ~ ~ <h't ~ '-TT I f.lffl ~ q;- ~ ~ )~ ~\¼ (clto ;;p.r,.rrcr,{ ~ifll<.l ~~ ·------~ L: ~ 1'f\Jlc: (3ittiEfji(vj) 28 3nfia 2003 WATER RESOURCES DEPARTMENT . GOVT. OF BIHAR 1 43 NQTIFICA TION S.O.NO. Yo. & Mo.19-113/97- 4-D g" C) ,::: - ,-, LL- a .... .,... g Patna, Dated -"" - ·, /c;,c..vu......J In exercise of the powers conferred by The Bihar Irrigation Act, 1997 under section 1 l :)(l)& (2), The Government of Bihar is pleased to make the following rules, namely: " The Bihar Irrigation, Flood Management and Drainage Rules, 2003". t. Short title, extent and commencement: (}) These rules will be called the" Bihar Irrigation, Flood Management and Drainage Rules, 2003". (2) It extends to the whole of the State ofBihar. (3) It shall come into force on the day before which the draft of it has been publisLed in the official Gazette for a month. 2. Definition.'! : In these rules, unless there is any thing contrary to the subject or context. a) The "Act" means, ilte" Bihar Irrigation Act, 1997 (Bihar Act 11,1998)". b) "Section" means, the se1:,tiou of this Act. c) " Proforma " means any proforma under Annexure of this Rule. d) "System Level Committee " means the highest level committee of Water, Usern' Association in which there shall be representation from whole command anra of canal system viz Distributary /Sub-distributary/Miuor, tr.msferred to Warer Users' Association. e) "Village Level Committee " means the lowest level committee of Watei- Users' Association, constituted in each village of the whole command area of the canal system transferred to the Water Users' Association. J. IRRIGATION RULES. 3 .1 lnformatim1 reg1u·ding operation of canals: 3. l. l 1n· e~ercising the powers conferred to it under section 49 of Bihar Irritation Act , 1997 (Bihar Act 11, 1998), afte.r proper scrutiliy, a notice regarding the dare of operation of canals, period and the area in which water is to be supplied at different time by the irrigation projects of the state for supply of water for Kharif, rabbi and hot weather crops as per the needs of the area shall be issued by the state government or its authorised offices This notice shall be issued at least 21 days prior to the opening of canal, unless and until some changes are made, the operation­ programme as nocified in the notice shall remain operative. 3.1.2 The dates and periods ofthe opening of canal for different crops as stated in rule 3.1.1 shall be so fixed as car.als could be closed for at least one month after oontinuous supply of warer from hot weather crops to kharif crops and, if needed again after rabbi crops, so that repair and maintenance could be carried out during these periods. 3.1.3 Duri11g the two closure periods of canals as stated in section 3.1.2., the required repair and maintenance \¥orks of canal systems or all other worh related to operation of canal shall be completed in time after performing all formalities and observing departmental rules. Amongst the required repair works, those below the full supply level(FSL), shall be given p,i-;:rity so that even if some work above FSL remain incomplete, the water could be supplied through canal on scheduled time. 44' ~ 1J'\ire (taitiltili"<UI) 28 anfu;i' 2003 3.1.4 As soon as canals are closed, all remaining water in canals shall be drained out as far as possible by opening all escape regulators. Thereafter the Junior Engineer in charge, after inspecting ~nals and its structures, shall submit a report to the Sub divisional Officer, drawing his ;ittention towards the immediate repair works wherever needed and there upon the Sub divisi()%la! Officer after visiting these sites personally, shall submit his reoort to the Executive Engineer Th.,, Executive Engineer after visiting the site personally shall take a decision on the extent of repair works needed on those sites. He shall ensure completion of repair works within stipulated time on priority basis after getting the estimates of repair and maintenance framed according to nonns and sanctioned by the competent authority. The works, based on the estimate, framed after kharif irrigation which could not be carried out before opening of tl1c canal for rabbi irrigation, shall be completed during the closure of canal after rabbi irrigation on the basis of estimate prepared earlier. The estimates, framed after kharif irrigation, shall remain valid for the work to be executed after rabbi irrigation also. ].2 Water supply: 3.2.1 TI1e Sub- divisional officer and Junior Engineer in-charge shall have special responsibility to pi the repair works of all weirs, distributicns system, escapes, head sluices; cross regulators anr.-111 outlets done as per requirement after getting approval of competent authority and it rhm•:t be completed in all respect to retain water before release of water in canal so that no water,s lost any where by leakage or seepage. In addition to this deweeding and desilting of btids ci cav.als and distributaries in the upper reaches, wherever necessary shall be earned out so tlut .11ere is no proble:m in smooth supply of water to the fields. 3.2.2 (a.) Under section 50 (i) of Bihar Irrigation Act, 1997( Bihar Act ll,J99) the Divisional Canal Officer or any other officer, authmised by the State Government shall cclare for assured irrigable command area and probable iuigable command areas separately !) be irrigated by can«! water. Generally those areas shall be included in assured irrigable cou11nand area, wh.ch hav,3 been getting irrigation water continuously since last five yeaIS. ''Probable irrigable commimd area'' means, the area, the irrigation of which is not assured b1• whosr irrigation is subject to t.l!e availability of water in 1hat period. (b) Such declaration shall be widely published as per sub-sectit11 (2) of section 50. lne name ofland owner, plot number and khesra shall be indicated in the 1«:laration. (c) I[ any discrepancy in plot No and khesra is found by any l;111d own.-r he shall inform the same to the Canal Officer through the concerned Junior Engineir for its rectification within a week of such declaration. (d) If any objection regarding the name of land owner, dot no. and khesra is raised, the Canal Officer shall do necessary verification and report the s;ine to the Divisional Canal Officer. The Divisional Canal Officer shall take appropriate ac1on, if he feels the necessity of rectification in the notification. (e) After declaration by the Section Officer iu- charge a ·map shall be prepared showing assured irrigable command area and probable irrigable command area on village map for each village. Later on, if any n1'~ ~ration in such declared areas is tlllde by Government notification , the sauie shall also be rectified in the map. 3.2.3 The Canal Officer shall appraise the water required for irrigation of as~ured irrigable command area and probable irrigable command area. This apprais,ment shall be based on the water requirement as per cropping pattern prevalent in the l!.-ea and timely water distribution maMg;irr,ant. In addition to this, the discharging capacir; of canal shall also be taken care of. " ~ ~ (31\EfiF..ji'cOI) 28 anfh;J 2003 45 After the appraisement of water requirement, the Canal Officer shall prepare weekly water demand for his sub- di·:ision. 3.2.4 TI1e Sub- divisional Officer, after preparing the weekly water demand for his subdivision , shall forw1trd the same to the Sub- divisional Officer in- charge of the uostream reach. Then tJ1is Sub­ divisional Officer a Iler compiling the weekly water demand of his sub- division along witli the weekly water demand received from the Sub divisional .Officer in- charge down stream reach, shall forward tl1e same to his upstream cotmterpart .Thus the complete water demand shall finally reach to tlic Sub divisional Officer in- charge of head works .In the process, the last Sub divisional Officer. of a Divisior: before sending weekly water demand to other division shall get the same vetted by his Executive Engineer . For smooth functioning oftliis process, the role of Executive Engineer and Superintending Engineer shall be to keep control over water demand on the basis of canal capacity, irrigation demand, rainfall, and other local ccnditions and tl!ey give necessary technical directions. 3.2.5 In case of non-availability of sufficient water at a time and for the economical use of water, the tatil system shall be planned for irrigation and in such situation accordingly water demand shall be prepared keeping this in view. 3.2.6 Operation manual for canal system shall be prepared project wise /wherein a particular day shall be fixed for presenting water demand, besides other matter by each Subdivision. Similarly a particular day sbaJI be fixed for releasing discharge from head works so that the required water is available at particular place at scl1edule time as per the water demand. 3.2.7 The water indent shall be sent in each week, however, incase of excessive rc1in or drought if decrease or increase of water supply become essential then the contingent indent can be sent directly to the Engineer in-charge of head works through quick communication system like wireless , telephone or special messenger . The Engineer in -charge of head works shall act en tl!at immediately and inform !he same to all regulating stations 3.2.8 Due to some reason if tl!e discharge in canal is less than the demand it shall be distributed proportionately according to the requirements of different distribution systems or keeping the requirement of some particular area in mind., tl!e Canal Officer can distribute it as per his wisdom. Similarly, in case of excessive discharge in canal , more than its capacity, the excess water shall be discharged into escape channel or if not possible, it i;hall be regulated by distributing proportionately according to the capacity of different canal systems and such information shall be passed on to the gate operator stationed at down stream regulators tl!ough quick service or special messenger, well in advance. 3.2.9 The Superintending Engineer shall monitor the accounts of flow being made available through a canaVbranch canal and area irrigated. The loss of canal discharge shall be estimated by calculating the duty/delta based on total quantity of canal water used for irrigating any area, and for tliis, specially , Technic.".al Adviser to the Superintending Engineer shall be responsible: 3.3 Opening of canal outlet 3.3.1 The Section Officer, under tl!e order of Canal Officer, shaJl regulate the water supply to the village channels and supervise the opening and closing of all the outlets. 3.3.2 (a) A register of outlets, within the jurisdiction of a section officer indicating tl!erein name of village channels and location of outlets, shall be maintained byilll concerned section officers. In addition to it, a map of command area for these ouUcts, shovrt on village map shall be maintained. 46 ~ 1'J'ure' (31fli!.ij,cU1) 28 3TifR;r 2003 . 1 (b) The Section Officer, without written order of Canal Officer, shall neither remove or make any ahemation in the present outlets nor provii:le any additional outlet (c) Right of cutting of canal or channels, obstruction/alteration of flow, change of size and place of outlets shall vest in the governments and anv encroachment' on these riithts bv the user~ shall be a punishable offence under the section 82 of the Bihar Irrigation Act, 1997( Bihar Act 11,1998) 3.3.3 After sudden heavy downpour during the monsoon season, draining out of canal water becomes a problem when the fanntirs use to close the outlets to save the crops. During this period, the Section Officer, after obtaining direction for draining out water and closing the concerned head regulators from the Canal Officer, shall act promptly and precisely 3.3.4 As soon as water is available in canal for irrigation, the Section Officer, after obtaining direction from the Canal Officer shall open the outlets for the fields declared as assured irrigable command area under rule 3.2.2 3.3.5 TI1e Section Officer shall ensure to make water available to all fields included in the assured irrigable command area. 3.3.6 Similarly, the water shall be made available to fields under probable irrigable c01mnaud area depending upon the ava.ilability of water . i 3.3.7 (a) If any owner of the land; beyond the assured irrigable command area and probable ~ i irrigable command area, is desirous of water supply to his land from a canal, he shall make a written application to this effect on prescribed Form-I under section 53 (3) of the Act to tlte Canal Officer, who may make water available to the applicant in case ofavailability·ofwater (b) If the Canal Officer is in a position to provide water, he will issue permfosion as Fonn-3 to this effect to the interested applicant. 3.3.8 Making water available to the applicants of,para 3.3.6 and 3.3.7 shall not be mandatory. Water shall be made available to them on the basis of availability of water. 3.3.9 During irrigation period, a close watch on water distribution shall be kept and due attention shall be paid to ensure the water supply up to the last point of canal.If necessary ,the Chief Engine<Jr/Superintending Engineer shall constitute patrolling parties to keep watch on water distribution according to the need .. 3.4 Assessment and collection of water charges. 3.4.1 For i1Ssured irrigable command area, a permanent khatian shall be prepared by Ziladar/Junior Engineer in- charge with the help of Amin and on that basis water charge shall be collected. The signature of owner farmers shall· be taken on it. The Khatian shall be up-to-dated every year after necessary examination of sale and transfer of lands among owners. The responsibility of informing the Canal Officer regarding the transfer will be on seller/ tran::feree. 3.4.2 Sudkar shall be got done for the land to whlch water is supplied as per provisions of clause 3.3.6 and 3.3.7. There shall be an initial register for iuigation, prepared by Patrol .Approximate measurement of irrigated land, the name of owner and the date of wate.r supply shall be recorded in this register .The Patrol shall send his weekly report to the Section Officer who shall forwnrd the same to the Canal Officer along with his own report . 3.4.3 TI1e Patrol shall immediately report tlte matter of any unauthorised irrigation to the Section Officer who shall report the same to the Canal Officer. ~ TJuJc (&ifflf.wco1) 28 3nfh;f 2003 3.4.4 The demand shall be 1,repared only on the basis ofkhatian for assured irrigable command area, but for probable irngable command area and unauthorised irrigation the Amin will measure the irrigated area based on sudkar in the last phase of irrigation. During the measurement of irrigated area bv Amin. the Patrol shall be oresent. who shall eive the orooer information reeardine irriga~ land. · Thus, the Amin shall prepa;e a khesara. -On this khe;ra the Patrol shall-give i certificate that all irrigated, area recorded in sudkar, has been included in khesra. The Amin shall also record in khesra that which crop has been cultivated in which field and what was the status of crop. The signature of owner farmer shall be obtained on this khesra. If any owner raises any objection regarding any land, claiming that no irrigation has been done on that land the Amin will record the same with reason on the khesra and report the same to the Canal Officer. Such khesra prepared by the Amin shall form the actual basis for the assessment of irrigation charges. Jn addition to it, unauthorised uses of irrigation water shall be punishable under section 82 of Bihar Irrigation Act, 1997(Bihar Act 11,1998) 3.4.5 The Amin after preparing khesra, shall sent it to the Canal Officer, through Zilaar/Junior Engineer- in- charge 3.4.6 For checking the Sudkar work, and entries of the khesra register the Canal Officer, Junior Engineer/ Ziladar shall check 10% ,20% and 30% of the entries respectively. 3.4.7 Afler checking, the Canal Officer shall endorse the ld1esra to the Ziladar/Jw1ior Engineer with instruction to prepare the khatian 3.4.8 The Ziladar/Junior Engineer , who shall work under Canal Officer, on getting order of Canal Officer for checking the khesra, shall prepare owner fam1er-wise demand slip by comparing tl1e khesras with the last years khesra and survey khatiyan. A "birgi" shall be prepared by compiling owner funner-wise demand in which total area of a owner farmer shall be recorded. Khatian (abstract of demand) shall be prepared from ''birgi" and by which crop-wise and farmer-wise demand shall be prepared 3.4.9 The Canal Officer shall send the khatian, duly signed by him after getting ziladar's/Junior Engineer sigmrture thereon, to the Divisional office. 3.4.10 (a) h1 case of difference between the demand recorded in lr..hatian and sudkar area, the Divisional Canal Officer shall get it checked jointly by Canal Officer and Deputy Colleu:or (Revenue) or nominated officers or their representatives of equivalent rank . On being satisfied he shall put his signature ori khatian and forward the same to Deputy Collector (Revenue)for revenue collecti:m and shall also send a copy of the same to the Director, Revenue. (b) Normally, the last date for sending the khatian shall be as follows : Klarif­ Rabbi H<t weather-crops upto 30th November. upto 30th April upto 15th June 3.4.11 Deputy-Collector shall send the demand statement to the Revenue Inspectors through Circle Officer. Irrigation Revenue Inspector, after recording these demands in the specific register kept for tax - collection from farmers, shall hand over to the tax collector who shall hand over the de,nand statements to the concerned farmer and shall get his signature on the register. The last rune and place of payment shall be mentioned on tl1e demand statement (purcha) TI1is place may be kept at tl1e office of Deputy Collector/Block Office/Circ1} Office, whichever deemed fit. The lait date of pl!.yment shall be after 15 Jays of the handing over of demand statement (pucha).While handing over demand statement (parcha ) the tax collector shall record the last date of payment on demand statement (parcha). 48 ~ ~ (a&tillliiui) 28 anfter 2003 3.4.12 The Superintending Engineer shall take effective and suitable process for checking sudkar and ensure that no area, where irrigation was provided , is left without being accounted for sudkar. The Executive Engineer and the Superintending Engineer shall check the sudkar positively on s~mplP. hll11i11 hy snrpri~ inspection. 3.5 Remissions and Alterations of Demand 3.5.1 (a) Claims for remission of water charges wider section 54 (2) shall be presl\ldted to the C1111al Officc,r in tl1e pr('scribed pro-forma either personally or by registered post atleast twenty days before the harvesting oftlie crop and no such claims shall be admitted unless it is supported by proof of loss caused by failure of supply of water from tlie Government c.hannel. (b) While such loss is proved, the Divisional CanaJ Officer shall, ifhe is satisfied that loss in probable irrigable command area or the area pemutted for irrigation by the canal officer : (i) exceeds two - third of tlie value of the nonnal irrigated crop, remit the whole of tlie water rate on such area. (ii) · exceeds one thlrd and is less than two- thirds of such value, remit one half of water rate. (c) Whilt> such a loss, in any a1ea included in assured irrigable command area, ii: proved, the Divisional Canal officer shall: (i) (ii) If he is satisfied that the loss in any area in kharif crop exceeds one third 0f the v.tlue of normal irrigated crop, remit the thtee fourtlis of the annual water chfrge in case 11fkharif crop and no additional water rate for the coming rabbi crop, grown c,n the s?.mf field on wJ1ich kharifwas grown, shall be levied. Remit the one fou1th of the annual water charges in case of rabbi and hot weaUer crops, if he is satisfied that the loss in any area exceeds one third of the nomm value of inlgated crops and no kharif crop has been grown on the area in which tlie :l.'.!i(➔ rnbi and hot wci:it.her crop is being grown. (d) Save as provided in clause (b) & (c) no remission ofwat.er charges tw,liir section 54 (2) shall be granted. · 3 .5 .2 (i) For the purpose of tlie discharge calculation made in order to verify claims for remission of wat.er rate on account of failure of supply of water, the record of discharge gauging on distributa1ies, sub- distributaries or on other Government channels shall be deemed to be . conclusive (ii) As far as possible such discharge measurement shall be made at all controlling points in Govemment canals and village channel.s. 3.5.3 The Divisional Canal Officer may ifhe thinks fit, grant remission up to 10% of the water charges assessed on any area covered by a kbarif season lease, if he is satisfied that tlie crop has failed and is not more than one quarter of average yield , not wi1bstanding fuat such failure is due to causes other than a deficiency in the supply of water from the Government channels . 3.5.4 A remission statement signed by the Superintending Bogineer or the Divisional Canal Officer shall be sufficient authority for a refund by the Canal Deputy Collector. 3.5.5 The Canal Deputy collector may make any such alteration in a demand statement received from the Divi,sional Canal officer, which is necessary to correct only a clerical or arithmetical error. Aller that he shaJI infom1 the same to the Divisional Canal Officer. 49 3.5.6 TI1e arrear of water charges shall be deemed as demand. Each arrear of water charges pAyable to the Government and each sum due to a person on account of realisation of water charges payable to the Government and taking mto account each sum payable to a person on account of water charges as certified by the Canal Officer shall be deemed as demand and shall be realised according to rule. 3 .5. 7 If any sum due on account of water charges cannot be collected owing to the debt, bankruptcy or abscondi11g of the defaulter, the amount due may be written off as irrecoverable by the Superintending Engineer with the previous sanction of the State Government .A detailed list of all sums so written off shall be sent to the State Government. 3.5.8 Remission of water charges on account of widespread injury to crops caused by inundation, blight stomIS or any such extra ordmary cause-shall be granted only under the special order of the State Government. 3.6 Regarding transfer of the management of canal systems to Water Users' Association. 3.6.1 (a): On behalf of the Government, the Divisional Canal Officer, Water Resources Department shall transfer the management (operation, maintenance, assessment and collection of water rent) of canal system for a fixed period, to that Water Users Association who have applied for the same in prescribed Form-5 and whom the Department would consider competent for this and is~ue pemlission in Form-6 for this. (b) Water Resources Department will sign a memorandum of understanding with competent Association in the prescribed Form-7. 3.6.2 Tho Canal Officer shall authorise the System (canal) Level Committee to prepare the demand parcha and the System Level Committee shall get this work done with the help of Village Level Committee. The Canal Officer shall not be required to certify the entries made in the registers of 'System Level Committee and Village Level Committee: Provided that the Canal Officer shall have the right, to check the land irrigated and inspect the registers of water charges demand and realisation from time to time. 3.6.3 The Secretary of the System Level Committee shall Su:.,;nit an application to the Divisional Canal Officer either personally or by registered post atleast twenty days before the harvesting of the crop for cancellation of water charges for the area where water has been supplied as per irrigation register but later on the crop has been lost on account of deficiency in water supply and the Divisional Canal Officer shall take a decision after verification of the same as per rule. ~ 3.6.4 The System Level Committee shall maintain a register wherein details of all irrigated lands of each fanners as well as number of waterings in each plot and also sum of water demand for the irrigated land, amow1t paid by the fanners as water charges and receipt number shall be recorded, 3.6.5 A register as described in clause 3.6.4 shall also be maintained by each Village Level Committee. 3.6.6 (a) After each irrigation, the revenue demand, as per approved rate, based on the above mentioned records shall be assessed by the System Level Committee and the same shall be communicated to each farmers. The affected farmers shall have the right to see and understand the records of Village Level Committee with the help of a member of the Village Level Committee. (b) The concerned farmer, after receiving the demand, shall have to make payment to the System Level Committee within the stipulated time fixed by the System Level Committee. 50 r.t6R "'fulc (an-1mwrr) 2s 31-i.fu.l 2003 (c) "foe receipt book to be issued to the farmers at the time of collection of Water-rent­ demand will be the same as issued to the general farmers in the State. Aforesaid receipt book shall be issued to the Secretary of farmer's Association through canal officer by the Revenue Wing of Water Resources Department. 3.6.7 lf any farmer does not pay the above said amount in time to the System Level Committee , it shall have the right to deny water in next crop cycle to such farmers and do needful for collection as per rule. In this regard the Water Resources Department shall extend full co­ operation to the Users' Association 3.6.8 The Village Level Committee shall send all matters, related to alteration and remissions after scrutiny at its own level, to the System Level Committee , who shall pass the final decision on the same. This alteration, and remission shall be valid only for irrigation matters and in other matters only lawful mutation shall be valid. A separate register shall also be kept for all these cases. 3.6.9 (a) The assessment of water rate for the first five years shall be done on the average of irrigated area in three consecutive kharif and rabbi season just before the transfer of the Canal System, and the System Level Committee shall deposit the share amount as assessed in memorandum of understanding and the balance amount shall be kept with itself to be spent on maintenance and operation of canal and its development. (b) Every year, the System Level Conunittee shall deposit the aforesaid share of water charges for kharif before 31st March and for rabbi before 30th June in Government treasury. as per proper procedures and the same shall be intimated to the Divisional Canal Officer (c) After each five years,' the Government shall reconsider the average irrigated ~rea and decision shall be taken on average irrigated area . 3.6.10 If due water charges, payable to the Government, is not deposited in the Government treasury by the System Level Conm1ittee within stipulated time, the supply of water shall be stopped in the next season and the action shall be initiated for the realisation as per rules. 3. 6 .11 The Committee shall have the right to take earth from chat lands of canal for the maintenance but the right of its lease and revenue collection shall vest with the Government as usual. 3.6.12 The management of the Canal Systems transferred to the Water Users Association shall be regulated as per the provisions laid down in the memorandum of under-standing prepared with the consent of Water Users' Association. 3.6.13 The Water Users' Association shall fix a logical and effective canal operation plan and enforce the same in the Canal System transferred to them so that the irrigation water would be available equitably in each portion of the command area. 3.6.14 If any person causes any damage to the canal system, obstructs flows, uses the canal unauthorisedly, obstructs works or causes any damage or contravenes any rule of the canal system, transferred to the Water Users' Association, it shall initiate action against those persons under the provisions of Bihar Irrigation Act, 1997 (Bihar Act 11, 1998) and for this purpose, the · Water Users' Association shall be considered as an agency working under the order of and on behalf of the Divisional Canal Officer and under this right this association shall work accordingly. ~ l'fufc (31'tfi f>li'<Ui} 28 ~ 2003 51 3. 7 Miscellaneous : 3. 7. l No person shall, after bemg forbidden, cause any amrnals or vehicle to pass across any of the works, banks or channel of any irrigation or drainage work except over such bridges , fords and fernes and their approaches as are provided for the purpose, unless he has been granted a written permit by the Canal Officer. 3.7.2 No official or member of any such ministerial or menial establishment employed on any canal shall, unless specially exempted by the State Government from this rule, have any interest in the distribution of water from any of the chaMels of the canal or purchase or bid for any Government property sold thereon neither in his own name or in the name of another person or jointly or in shares with other person nor shall any such official or member of any such ministerial or menial establishment purchase or take on lease any land within any area being supplied with water or which can be supplied with water from the canal except with the previous sanction in writing of the Superintending Engineer or of the Chief Engineer in the case of independent Division . 3. 7. 3 Except as provided in these rulv.s and Bihar Irrigation Act. 1997 (Bihar Act 11, 1998) no appeal shall be entertained against any order passed by the Canal Officer until the Sub-divisional Canal Officer shall modify any order passed by him in accordance with la subsequent order of the Divisional Canal Officer or Superintending Engineer, and the Divisional Canal Officer or Canal Deputy Collector shall modifies any order passed by him in accordance with a subsequent order of the Superintending Engineer or of the Chief Engineer in the case ofan independent Division. 3. 7. 4 The Chief Engineer shall exercise a general control over the activities of all officers in charge of Irrigation and Revenue works of the canals. 3.7.5 A Judicial Magistrates shall be deputed in each Chief Engineers Zone, engaged in irrigation works, who shall take the immediate cognizance of any offence in accordance with the provisions under the Bihar Irrigation Act, 1997 (Bihar Act 11, 1998) , and the case shall be disposed off quickly. 3.7.6 Water supply for the purposes other than irrigation use: Canal Officer under section 57 of Bihar Irrigation Act 1997 (Bihar Act-I 1, 1998) shall supply water for the purposes of other than irrigation use and issue permit as Form-4 of this Rules. 3.7.6. l For this purpose the application by person/persons/firm interested, shall be submitted to the Canal Officer in prescribed Form-2. 3.7.6.2 The Canal Officer shall prepare an abstract of all such applications and with his recommendations send them to the Divisional Canal Officer who shall, through his Superintending Engineer, submit that abstract and recommendation with his own remark to the Chief Engineer. The Chief Engineer, depending upon availability and dependability of water, shall get permission from the department for diversion of such waters to the person/persons/firm concerned and issue orders to the concerned Divisional Canal Officer, through the Superintending Engineer, to issue the permit in Form-4. 3.7.6.3 Before issuing instruction to the Canal Officer for issue of the permit, the Divisional Canal Officer shall get an agreement signed by the person/ persons/ firms and getting signed this agreement, the Divisional Canal Officer shall issue instructions to the concerned Canal Officer to issue permit to the concerned person/ persons/ firms and resume water supply, within fifteen days of receiving of the order of the Chief Engineer. 52 The following minimum provisions shall be in this agreement : (i) (ii) (iii) (iv) (v) (vi) The person/persons/firms being authonsed to get water, shall use the water supplied only for the purpose for which the permit is issued. · The person/persons/firms receiving the water shall deposit the sum of the bill prepared on the basis of water rates fixed by the Government from time to time in the treasury of the Divisional Canal Officer within fifteen days of the receipt oftl1e bill. After preparing the bill for the water supplied in the previous month, the Divisfonal Canal Officer shall transmit it to the wate.r users/ persons/ firms through special messenger/registered post /fax., latest by the I 0th date of the succeeding month. It shall also be the responsibility of the person/persons/firms rnceiving water to get the bill collected from the office of tl1e Divisional Canal Officer by the 10th date of every month, and ensure payment of the bill within stipulated period. In case of failure of payment of the bill within stipulated period, the permit issued to tl1em shall automatically be cancelled wiiliin a period of IS days of the due date of payment and water supply to tl1e concerned party shall be stopped. · In case of cancellation of permit, all the sum due to the party, who has received water, shall be payable with penalty as decided by the Department and only after realisation of full amount, his/her/their application for re-issue of permit, if he/she/they desire so, shall qualify for consideration. ~ "1futc (3ifljE.jj~Oi) 28 anfh;{ 2003 53 FORM-1 (See Rule 3.3.7(a) Application for irrigation ( Name of crop ) ............. .. Village ........ Block ......... Water course ........... Outlet No .... . I. I (Name in Capital letter) ........... agree to be bound under section 53(3)of Bihar Irrigation Act 1997 and rules framed under it and apply for water to be supplied from the above mentioned outlet for .. (Name of crop) ..... from (date) ....... to (date) ...... for my plot containing, holding mentioned below. 2. The approximate area to be irrigated is stated in the schedule following and agree to pay the whole of the water rates on the area in my occupation as found by actual measurement at the rate of Rs ......... per acre within 15 days of the receipt of the demand parcha. This sum shall be payable independently of my requiring water or not. 3. I agree as far as possible to prevent water supplied being wasted or use in an unauthorised manner. The following are the boundaries of the holding: North South East West SCHEDULE Name of Detail of Plot No of land Area cultivator crop to be irrigated acres 1 2 3 4 Date ................... . in SignM11u-e of Signature of Remarks cultiv~tor witness 5 6 7 Signature of Applicant. N.B. Any small area less than 1/16 th acre shall be charged as 1/16 acres .In calculating the water charges fraction of fifty paise and more shall be taken as rupees one and less than fifty paise shall be omitted. 54 FORM-2 (See Section 57 & Rule-3.7.6.1) Application for supply of water for works other than Irrigation. J/We undersigned, apply for water to be supplied from water course/ canal ----------River/Head works as details given below : Location of outlet Name Address of the purpose of period of water Rate and Name applicant water supply, supply quantum of source. water suoolv 1 2 3 4 5 6 I/We declare that the water supply for the purpose /purposes, mentioned in column 3 of the above table, shall be used only for the pu1pose prayed for.. I/We , further declare tltat I /We shall pay charges for water received on the basis of rates revised by the State Government from time to time on or before the schedule date as fixed by the Canal Officer Date ... Signature of Applicant (Name) of ftl;R 1Tulc (31'81Eii'<01) 28 ~ 2003 FORM-3 ( See rule 3.3.7 (b)) Permit for irrigation of ............... . Permit no .... Applicant Name ..... . Numbers. of Application Form and Date:--······-· Name of village and Block ; Area to be irrigated Name of water course ....... R.D. Outlet Number-------­ Period for irrigation-------­ Water charges payable. 55 Date of payment( within 15 days ofthe receipt of Demand 1-------~ This permit is issued under section 53 (3) of Bihar Irrigation Act, 1997 for the irrigation of the areas mentioned above. It is subject to the provision of all rules passed under the Act. It is expressly agreed that water is supplied for the sole purpose of irrigating the land mentioned in the application. Water charges shall be charged on the areas in the occupation of the applicant within the holding as ascertained by actual measurement and shall be charged whether water is or is not required. Date ................ .. Signature of Canal Officer Seal 56 FORM-4 (See Section-57 & Rule-3.7.6.2) Pemut for use of water for the purposes other than irrigation. Application no. and Date Purpose of Water Supply ..... . Name of Village ........ . Name of Block .... . Name of Canal/ Water course ....................... /River ----,/Head works Location ofsupply Period of water supply .............. . Rate and quantum of water supplv Date of payment (within fifteen days of the receipt of the bill) This permit is issued under section 57 ofBihar lnigation Act 1997 (Bihar Act -11,1998). Water supplied under this permit shall be used only for the purpose for which this permit is issued. Oat·--- Signature of Canal Officer Seal ~ "lf\ifi! (3Puitliitii) 28 ~ 2003 FORM-5 See Rule 3.6. l (a) Application for Lease by Water·Users' Association PS Distributary .. 1 57 I. I, . as the .............. .. ................. of the Association, agree to be bound under rules framed under Bihar Irrigation Act 1997 and apply for water to be supplied through . .......................................... distributary for irrigating the villages mentioned below from I st April to 3 I st March every year for the coming five years. 2. After collecting the water-rent from the beriefited farmers at the rate of Rs . /hectare for Kharif, Rs .............. /hectare for Rabi and Rs. .. . I hectare for Garma, I , on behalf of committee, agree to deposit the agreed share of water rent to the Government in two installments, first upto 30th fone for Rabi and second upto 31st March of next year for Garma & Kharif. This sum shall be payable independently of our requiring water or not 3. If the water rate is increased by the Government during the lease period, it shall be applicable. 4. .. ........ % amount of the aforesaid water-rent shall be deposited to the Government and the remaining ........... % shall be used for discharging the responsibilities/duties bestowed UJX?n committee by the Government (as mentioned in the Rules) and proper account of this shall be always maintained which can be verified and audited by the Govemm~nt. lfthe committee fails to deposit the required installment amount by the specified date, the supply of irrigation water shall be stopped to the .Association in the coming crop season. S. Above mentioned terms and conditions shall be binding upon by my successor duly elected / nominated aftet the expiry of my tenure. Note: Water rate for irrigation fixed by the Government shall be applicable. Signature of President/Secretmy Seal of Association Enclosures: 1) List of villages and area of Irrigated land 2) A copy of registration of Association 3) Certificate of election / nomination of the applicant D etads o fA rea to b .. e 1rneated Name of villages Revenue Total area of Area of Name and Signature of ,J 'ThanaNo. .village in Ha. irrigable land of villages in Ha. 1 2 3 4 Address of President of Water Users' Association 5 the Presid ent of Water Associati 6 U. sers·· .. • .. on 58 ~ ~ (3iitiE.U,(Dj) 28 3'1fiiJ 2003 FORM-6 See Rule 3.6.1 la} Permission of lease to Water Users' Association Permission No: Application No. Name of Farmers' Associa,tion Name ofMauza/Pargana Area of the Irrigable land Name of the distributary Location of the Head Works Design discharge of Head Works ............................................... Date .................................. . ································· .. ·············· .............................................. . .............................. Actual Average ..... , .................. . Time of Irrigation 1st April to 31st March Rate of water rent l. 2. 3. Rate of Kharif Rate of Rabi Rate of Garma Date of payment ..................................... , ... . Upto 30th June for Rabi and Upto 31st March of next Year for Kharif f- Ga1ma. Name of Secretary/President of Association ................................... . A-ddress .................................................................................................................................. . Period of 0 ermtssion .......................................................... : .............. . This permitJsion is issued under the prevalent rules framed under the provisions of the Bihar Irrigation Act, 1997. Water rents for water supplied for irrigation shall be chargeable every year, even if there is no demand of water during any particular year. Signature Divisional Canal Officer. ! 1· I \. I.' •, ~ 1[\ile (31ttl61i'CUI) 28 .3nfl"a 2003 FQRM-7 See Rule 3.6. l(b) Memorandum of Understandin2 for execution of differentactivities of Water Management by Water Users' Ass~dation such as Operation and · Maintenance of Canal. Assessment and Collection of Water rent of irrigation This memcrandum of wtderstanding (MOU) between Executive Engineer ....... , .................................................................................................. Division .......................................... . (who will be representative of Governor of Bihar) and Association ( Representative of Farmers/Water Users' of concerned area) is being enforced on (date) ...................................... with following conditions: '- (a) According to this MOU, the operation of canal, water distribution, maintenance of canals · above outlets and systys b~lo.w it, assessment and collection of water rent in the Irrigable Command Area of ................................. cfu.tributary (off-taking from ..................... KM of .............................. canal), and its sub-distributary; minors, water courses and village channels off-taking directly, is being handed over to the Association for the coming five years from the date of signing this MOU. But the ownership of J.rrigation System which includes all irrigation channels, structures, trees, and all the acquired land, etc. shali remain in the possession of the Government of Bihar. b) A Status report on the actual conditions of the canals of the distribution system, its structures, trees, etc. shall be prepared after conducting a joint survey by the Association and the concerned Executive Engineer / Sub-divisional officer/ Junior Engineer in-charge of Water Resources Department. l11is status report shall constitute a part of this memorandum of understanding. Ccmplcte safety / security and maintenance of these assets shall be the responsibilities .of the Associations. 'li \ 2. The Association shtl!l function under the "Bihar Irrigation, Flood Control & draim,ge rules 2003" framed wider Bihar )ligation Acts 1997 and shall exercise the powers conferred to it by the aforesaid acts and rules. 3. If the Water 1ata is increased by the Government during the lease period, it shall be applicable. 4. The Association shall deposit ............... % of the total amount of water rent to the Government and keep ............. % oftha total amount with itself for discharging its responsibilities/ duties. 5. The Association shall deposit the above fixed share amount of the Government in the Treasury through Bank Draft twice in a year within the stipulated time and communicate it to the concerned Canal Officer. 6. The Association shall spend the above fixed share amount to discharge its responsibilities and a~nts of expenditure shall be maintained properly which shall he audited as per rules 7. Under the provision of Registration Act 1860 the Association shall submit its annual financial balance sheet to the Registrar and a copy of the same shall b::: :,~nt to Water Resources Department through the concerned Canal Officer. 60 · ~ ~ (31fllf.ii'Cui) 28 anfla 2003 8. The dispute between the Departmental officers and the farmer's Association shall be resolved by a three members Arbitration Committee consisting of One Member each nominated by each party and another one with the concurrence of both the parties. Y. Mate and Seasonai workers shaii remain as usual fo1 :m1ooth 1cgulc1tion of canal only during the current crop season and salaries shall be paid by the department for the time being but it will be reimbursed to the department/ Government by Water Users' Association after collection of water tent. This amount will be in addition to the aforesaid agreed share amount of . . % payable to the Government. An affidavit / undertaking to this effect shall be obtained by the Executive Engineer from Water Users' Association before the actual transfer. IO. If the canal system is damaged by natural calamity such as flood etc., the government shall take appropriate action for the r~oration of canal. 11. Others if any (with the consent of both the parties) Both the parities between whom this memorandum of understanding (MOU) is being enforced agree to work under the "Bihar Irrigation, Flood Management and Drainage Rules 2003" and with the above term and c-.-0nditions of the MOU. Any change in the conditions shall be made with the mutual consent of both the Parties. The department shall rescind this MOU and take over the management of c::.iml even befof'.) the fixed date in case of unavoidable reasons / situations such as llll~:rtisfactory management of c,mal system, non•compliance of the conditions of the MOU l>y the W;.,;,r Users' Association, unslltisfuctory maintenance c.,f Accounts. In the similar mamfer if the concerned Water Users' Association expresses its desire to quit tiw work of management of the canal system; the Government/Department shall take over the management of canal system. Above mentioned terms and conditions shall be binding upon by my successor duly elected / nominated after the expiry of my tenure. Signature Secretary .............. Water Users' Association Signatu1e Executive Engineer ......................................... Division Water Resources Department, Patna. Bihar . ' ,.. . f\m 1J\Jfi!" (3ittltii~8 i) 28 3N@' 2003 61 4. FLOOD MANAGEMENT RULES. 4.1 Protection of Embankment 4.1. l The Executive Engineer, responsible for protection 0£ embankments within his jurisdiction, shall inspect the embankments at regular intervals in nonnal situation and with the help of Assistant Engineer, Junior Engineer and other staff placed under him, maintain the service road of the embankment so as to keep it in proper condition for movement of inspection and other vehicles engaged in maintenance works, round the year. 4.1.2 A list of vulnerable sites of embankments, giving details of cracks, erosion, rat holes and holes made by other rodents along with their locations shall be prepared. The Executive Engineer shall send it to the concerned subordinate officers with necessary direction. Each Chief Engineers' shall make a identity list of vulnerable sites and make it available to the department. The vulnerable sites shall be divided into three categories and special teams to take necessary measures for their protection shall be constituted in the following way so that . expeditious action on war footing may be taken to face or contain the flood problem. The concerned-officers in charge shall also be duly intimated. (a) Risk Category "A": This category shall include such locations of embankments and structures where the river erosion has started affecting structure toe or slope of the embankment and as a result of which, damage to the structure/ embankment and consequent danger is apprehended. Any erosion on sites under this category shall be immediately inspected by the Chief Engineer who, while giving directions for carrying out necessary flood protection ·works, shall instantly intimate the headquarter. Also, he shall take action to depute there a Special i:eam "A" to have vigilance all round the clock·. The Special Team wtder this category would consist of an officer of the rank of Superintending &gineer supported by three Executive Engineers and six Assistant Engineers /Junior Engineers. A team of two Assistant Engineers/Junior Engineers headed by an Executive Engineer shall work on such sites in shifts of 8 hour's duration .The flood fighting works shall be carried out lDlder the supervision of Chief Engineer/Superintending Engineer and daily information shall be communicated to the headquarter .In case of the flood fighting works continuing for more than three days, the Team 'A' constituted at the headquarter shall proceed intrnediately to such sites. (b) Risk Category "B" : This category shall include such location of embankments and structures where it is felt · that though the river is at some distance from the structure/embankment, but the intmsity of erosion is such that if not checked immediately it may soon be close to structure /embankment and may endanger the situation. On any site under this category, if the pressure due to tiver increases, the Superintending Engineer shall immediately inspect the site, issue instructions for flood fighting works as required, and intimate the Chief &gineer and the headquarter immediately .He shall also take action to depute a Special Team 'B' for vigilance of the site all round the clock. The Special Team under this category shall consist of an officer of the rank of Executive &gineer supported by three Assistant Engineers and six Junior Engineers. A team of two Junior Engineers headed by one Assistant Engineer shall work on such site in shifts of eight hours duration. The flood fighting works shall be c.arried out under the suprvision of Superintending Engineer / Executive Engineer, and daily information shall be communicated to Chief Engmeer /Headquarter. In case the flood fighting works on such sites continue for more than three days, ( , 62 the Chief Engineer shall himself inspect the site and undertake the control of the w,.J<s as required. In the event of the flood fighting works continuing for more than seven days .tle Team 'B' constituted at the Headquarter shall immediately proceed for the site . (c) Risk Category "C'' : • This category includes such sites where though presently the river is at a considerJble distance from the structure/ embankment but the erosion is continuing and though them aprears no danger at present, however, this needs to be checked so that the site may be protecter' by carrymg out ordinary flood fighting works. In case of an increasing pressure due to the river on a vulnerable site lll"er this cate~ory, the Executive Engineer shall immediately inspect the site and if feels issuuel necessary ~1Tect10ns for flood fighting works on a small !;Cale he shall immediately intir"ite the Supe~tendmg Engineer/ Chief Engineer/ Headquarter. Also, in order to have vigil ,-dte Sltes a ~pectal Team consisting of three Assistant Engineers and six Junior Engineers sr~at two Jumor Engmeers under an Assistant Engineer may be deputed at site in 8 hourly,h1~- In case ~f the ~ood fighting works continuing for. more than 2 days, the Superintendi-5 Engmee~ s~all 1mmed1at~ly inspect the site and take direct control of the flood fighting ,....rks ~~er mttmation to Chief Engineer/Headquarter. In the event of the flood fighting w"""S contmmng for mo;e. than five days ilia Chief Engineer shall inspect the site, take diri>' control o: t~e flood flgotmg works under intimation to the headquarter. In case t11e need ar;es the Team B co11st1tutoo at the C~1ef Engineer level shall be deputed at the sit.: to keep :,oontmuous watch over the flood fightmg works. Accordingly, the above three spf'(ial teams co11sti~ed a~ the Chief Engineer's ~eadq~rter sh?11 be available for fue entire fto,J season to proVJde assistance to the Executive [1.ngmeers m­ charge of the embankment .<1 the emergency situations which, as soon as receives instructions from the competent 81,,,Jrity, shall proceed to the specific site requiring their emergency services. Each Sp,>-4:..1 Team shall have II jeep exclusively at its disposal so that the member of the Special 1't---'' may rush to the w()rk site in101ediately after receiving the information .Similarly r·--' ead1 of special Team 'A' and Special Team 'B' shall be constituted at the deparuw"'-~ .. J headquarter which as per the needs and direction of the competent authority shall be sp-• w the specific site. 4.J 2. All the weak and damaged portions shall be brought to perfect condition in right earnest and these works shall be completed by the 31st of May positively, so that any damage or flood havoc during the rainy season may be avoided. ! 4.2 Patrolling 4.2.1 The Chief Engineers concerned with the t1ood control works shall be required to issue the necessary orders to their subordinate officers to start patrolling right on the onset of monsoon season mentioning therein tl1e constitution of patrolling parties, responsibilities of officers from the level of Junior Engineer up to the Superjntending Engineer and the modalities to be adopted by them vividly .The modalities to be, followed shall include the details of necessary 1mangements to be made for protection of flood control works. Necessary directions shall also be given regarding the procursment of materials, machines, vehicles and labours in the emergency s1tuat1~ns, so that there is no confusion or disorder when .the need arises. The Chief Engineer shall g 1ve special emphasis upon his subordinate-officers to make in depth study of the flood patrollmg rules and expeditious implementation of the directionf issued from time to time so that the flood protection works can be completed smoothly in time. 4.2.2 The concerned officers, as defined in the Flood Patrolling Order issued by the Chief Engineer, shall undertake intensive patrolling for prot~ion of embankments within their jurisdicticn, so I.: ' I ' ! J i ' L. I I l ftnrn' "1Ju1c (a!fllt:.ll'ifDI) 28 anf@- 2003 that the situations caused Jue to seepage, piping, overtopping and erosion etc may effectively be faeed. The immediate preventive measures shall be taken timely in ord!Jr to avoid any natural calamity and any type of intensification thereof, so that the sites under threat may be kept safe. 4 7 1 B~e.d on p::ic:t P.xpP.ri1mr.""', th" r.r:intirn,ing vulMr?.b!e sit~ 0f diff..,rent emb?.rikments sh?.11 he. identified. All concemed Chief Engineers of the flood sector shall prepare an updated list of those ·vulnerable sites and concerned Sub• divisional Officers & District Officers shall be acquainted with. the list of vulnerable sites, giving names of rivers and embankments along with the location thereof showing on a map shall be sent to the Chief Engineer, Planning & Monitoring, Sinchai Bhawan, Patna by the I ' t of June every year in five copies. 4.2.4 Preventive measures, for protection of all the vulnerable sites as mentio~ed in the aforesaid clauses shall be completed latest by the 3 I st May before the on set of monsoon so that the flood situations may be faced firmly and effectively. In case of any confusion, the subordinate officers shall immediately seek direction from the senior officers and accordingly complete the work. 4.2.5 Severely vulnerable sites and important spurs withstanding the fast river current in the floods of the last few years (e.g . Kosi Affiux Bund in Nepal) or any newly constructed ones shall be kept under watch all round tl1e clock .Two staff of Class IV category shall be deputed permanently on each of such vulnerable sites and spur sites, for the period between I st June to 31 st October. These staff shall be provided with a register, in which clear information of the present condition of the river and its effect on the protection works shall be entered by them and the report shall be sent to the supervising official eve1y day. It shall be the responsibility of the supervisory officers to ensure continuous presem:e of the staff and to keep the higher officers informed accordingly. They shall also verify the entries made in the register at the work site and put their signature along with the date thereon. 4,3 Transmission of Information. 4.3.1 There shall be a quick exchange of all the information amongst the officers from the Junior Engineer to tl1e Chief Engineer level. Similarly, there shall be a fast communication btJtween the field Chief Engineers and the Central Flood Control Cell, Patna. 4.3.2 The flood- communications shall be instantly transmitted by the Superintending Engineer / Executive Engineer through police wireless/ departmental wireless/hot line/ telephone/ special messenger. TI1e Chief Engineer shall utilize the facilities of the nearest police wireless /departmental wireless/ fax/hot line/ public telephone/special messenger to transmit infonnation regarding the problems emerging due to emergency conditions and acquaint the Secretary /Engineer-in-Chief, Water Resources Department, Patna, in minimum possible time. He shall also submit report giving details of the arrangements made for flood :fighting works. 4.3.3 All wireless messages shall start as given below : Status Report ............................................... (Name of embankment.) Name of river .............................................. . Name ofbank .............................................. (left bank or right bank) Site ..................................... reduced distance ................... km.(giving details of R..D. to which the report pertains) Near by village ............... ( Name of village) district ........................................................... (Name of district) Thereafter, the main message shall be written. 4.3.4 The Central Flood Forecasting Organization, Patna shall receive, in-time information regarding rain and advance information of flood and transmit it to the concerned District MagistratP.. 64 ftl;R ~ {atfllE.11,tUj) 28 anfu..l 2003 4.3.5 The sensitive sites of the embankments shall be provided with wireless sets, so that general public may be warned just after any such infonnation is received. 4.3.6 The Assistant Inspector General (Wireless) shall depute police personnel in sufficient number to &-~,..;1;+ ... ta. tr,uu•""~l'l'1"" nf"u,iral~cic mocicigg~ nn Q hun hnnrly h!lcic:. 4.3.7 Arrangements shall be made for additional wireless sets during the flood season so that the additional sets may be used in case of any set going out of order.· The Assistant Inspector General (Wireless ) shall ensure completing all the necessary formalities, in this regard, by the 15•h June. 4.3.8 The Chief Engineer shall ensure installation of telephone sets on all the wlnerable sites by the 15111 of June by making contacts with the officials of the Post and Telegraph Department. He (Chief Engineer) shall inform the Central Flood Control Cell, Patna regarding the installation of telephone and wireless sets. The officers engaged in flood fighting works may use the"wireless system of the nearest police station and the telegraph system of the nearest Railways. 4.3.9 As per the recommendations of the Working Group on Communication for Disaster Management (sent to the Home Secretary and the Director General of Police vide Chief Secretary's UOI no. 5362 dated 22.12.87) , the wireless sets in the flood affected areas shall be operational round the clock so that the Central Flood Control Cell, Pab1a, may receive continuous transmission of information. The Assistant Inspector General (Wireless) shall ensure action in this regard. 4.3.10 In case the field officers have to leave the head quarter during the flood period, either for inspection or for other important work, they shall make proper arrangement for discharge of their duties round the clock, with due information to their headquarters. Their place of stay shall also be mentioned therein so that they may be instantly intimated, if need so arises. 4.3.11 In spite of installation of wireless sets by Water Resources Deparbnent for trnmmission of information regarding floods, the Assistant Inspector General (Wireless) shall direr.t the staff attached to police Wireless Station to provide the wireless facilities to the officers Gf Water Resources Oeparbnent for facilitating transmission of information regarding flood. All police wireless' set of the state shall transmit the flood message on a priority basis. · 4.3.12 As per requisition of the Water Resources Department for installation and operation of wireless sets the, Assistant Inspector General ( Wireless) shall pay special attention to depute desired operators at specified site with requisite tools & plants and he shall also ensure that all such wireless sets are operative from the 15the June. Assistant Inspector General ( Wireless ) shall also ensure that all the equipment are maintained in perfect working condition and, if necessary, repairs are made immediately. The Water Resources Department shall also take care that the depattmental wireless sets work without any fault. Repairs of such equipment, if any, shall be completed by the 15th June. 4.4 Control Room 4.4. l The Central Flood Control Cell shall start functioning from 15111 June at the Secretariat level in Sinchai Bhawan, which shall function round the clock till the 31st October. 1bese dates, may be shifted backward or forward depending upon any emergent flood situation. The Chief Engineer, Planning & Monitoring, Patna shall have direct control ove~ the Central Flood Control Cell and the Superintending Engineer, Flood Control Planning and Monitoring Circle shall be in full charge of the Cell. He shall have the authority to requisition personnel, vehicle and machinery from other Chief Engineers, Superintending Engineers and Executive Engineers in the flood situation. J 4.4.2 4.4.3 4.4.4 4.5 ~ Tfufc (31~11E.ll'<Ui) 28 ailfu;J 2003 65 Similarly, during this period the field Fl~od Control Cells shall also start fw1ctioning direttly under the Chief Engineers at their headquarters, which shall send all information regarding the flood to the Central Flood Control Cell, Pab1a. In case the Superintending Engineer, Executive Engineer and Sub-divisional Officer in- charge of flood control works consider it necessary, they may setup a Flood Control Cell at their own level after consulting their Chief Engineer. Besides, if the field Chief Engineers consider, it necessary, they may set up a separate Flood Control Cells at the vulnerable sites, so that quick transmission of flood message to the state headquarter is going on. The Guidelines for the Central Flood Control cell, Patna given at clause 4.10 shall be strictly adhered to. The concerned engineers of the flood control cells, functioning at the field level under Chief Engineer /Superintending Engineer/ Executive Engineer, shall prepare Guidelines in line with the one prepared for the Central Flood Control Cell. l•lood- Fighting - Materials. Necessary steps shall be taken, well in time to collect the flood fighting materials at suitable sites. The concerned Executive Engineers shall furnish their list of requirements in tJ1is regard well in advance to their Superintending Engineer, who after thorough examination of the same, shall send it to the Chief Engineer with his recommendations. The Chief Engineer, after thorough review of the requirements of materials within his jurisdiction, shall issue necessary direction for their receipt & accumulation. He shall send the information of real necessity of flood fighting materials, quantity of materials collected and position of arrange1nent for balance materials, to Central Flood Control Cell, Patna. The Executive Engineer shall arrange for keeping the actual account of receipt, issue and balance flood fighting material at the storage site so that the checking officer, whenever desires, may check it properly and be satisfied regarding sufficiency of material & resources. 4.6 Weekly Report 1n monsoon period, Chief Engineer shall obtain weekly report, on flood situation ,on every Saturday from the Superintending Engineers w1der his jurisdiction, and on the basis of these reports shall send a consolidated report, in three copies ,to Central Flood Control Cell, Patna. 4 .6. l In weekly report, rainfall in the area, trend of the river, gauge readings of different sites , area flooded, loss to engineering works such as National Highway. Railway, telephonic lines etc and other public losses with ilieir location and valuation , shall be recorded. Along with it attempts shall also be made to include in the weekly report the details of losses to the standing crops , cattle and lives, obtaining it from district administration. 4.6.2 If any area is flooded, then a map of entire affected area, showing depth of flood water and flood period, shall be prepared. For this purpose, tl1e flood affected area shall be divided into four classes such as areas having flood water depth up to 30 cm, 60 cm,90 cm and 120 cm and above .Special precaution shall be taken while preparing the map. The embankment and vulnerable sites, where armed forces are deputed, shall also be shown distinctly on ilie map 4.6.3 The Chief Engineer shall send the above said flood maps and weekly reports to the Central Flood Control Cell, Patna immediately. He shall transmit his critical report related to that through wireless and original copies of these reports and maps shall be sent through special messenger. 66 ~ TfuJc (31-«11.',(l-~u() 28 3Pfti..r 2003 4,7 Assistance to be given by district administration during flood period. 4. 7. 1 The problems, like cuttmg of embankment by villagers, shall be dealt efficiently and effectively. TI1ough such incidence occur rarely, yet in order to such incidence may not occur necessary step shall be taken to depute am1ed police force for intensive patrolling. For the sites where tbe Chief Engineer/Superintending Engineer/Executive Engineer may thinks proper for deputation of patrolling party, he shall send requisition to the concerned Sub divisional officer and District Magistrate, well in time, so that patrolling work can be done at proper time effectively. District Magistrate and Sub divisional Officer shall readily extend all possible help for deputing armed police force. During the course of upkeep and protective measures of the embankment, if any law and order problem arises, the District Officer shall take immediate action accordingly. In the field , district administration and technical officer shall remain in constant touch so that any emergency situation may be tackled effectively. 4. 7.2 The District Magistrate also shall remain vigilant to face any situation and for this he himself shall directly obtain infonnation regarding unsafe and vulnerable sites and shall always keep armed forces in sufficient numbers ready for being sent to vulnerable sites for patrolling on short notice and shall see that there is no shortage of force at the time of need. The District Magistrate along with related technical officers shall undertake frequent inspection of the sensitive sites and ensure required administrative measures regarding problems related to safety of embankments . Requisitions made for deputation of armed police force by the officers from the rank of Executive Engineer to Chief Engineer to the District Magistrate shall be immediately acted upon priority basis. The Superintendent of Police shall also be taken into confidence in this regard so that the assessment of the required armed forces to control the law and order and for patrolling may be made jointly 4.7.3 The District Magistrate shall ensure that the embankment is free from any encroachment in its entire stretch. All encroachments shall be removed by the month of April so that.the Executive Engineer may complete all the necessary renovation work by the 15' June. It shall be done on priority basis. 4.8 Patrolling work and security arrangement for vigilance during floods 4.8. l The Chief Secretary, Government of Bihar through departmental letter no. Flood (Mo) Irr- Vidhi 37/88-2288 dated 2.9.88 had given direction to set up a committee in every district for making arrangement for deputation of armed forces for patrolling and providing security to embankments and their vulnerable sites. This order was circulated to each District Magistrate /Superintendent of Police in flood season of 1998. A copy of the same 1s appended as appendix 'A'. This committee shall be constitu~ed consisting of the following members: 1. 2. 3. 4 District Magistrate Superintendent of Police Executive Engineer (concerned with Flood control works)­ Concemed District Level Officer of the Relief Department Chairman Member Member Member Functions of the Committee have been mentioned in the above said letter of the Chief Secretary. The Committee shall accordingly work every year so that there is no delay in removing this unauthorised encr~achment on the embankment and in action for its security measure. 4.8.2 Inspection vehicles being used in flood related works shall not be requisitioned by the District Administration for law and order related works. 4.8.3 In emergency situations the District Magistrate shall take expeditious action towards making available the labour and material to emergency points and also make available Trucks , Tractors etc. to the Executive Engineers of the Water Resources Department. ~ '1lufc (3ntl"-lli<Oi) 28 ~ 2003 67 4.8.4 It has been fowtd that the execution of the schemes, sanctioned by field engineers, are often hir.dered by cU1li sueial elements which hampers the progress of the work. It shall be personal responsibility of the District Magistrate to provide security to the field technical officers, in such sit11ation, and remove the hindrances promptly so that tl1e progress of the work is maintained and he shall also provide necessary co-operation as demanded by the special teams for checking the quillity and progress of the ongoing flood protection works. 4. 8. 5 Wilen ever the security of any embankment is under serious threat , then the Chief Engineer or his subordinates officers up to Executive Engineer level shall immediately give information of the situation to the District Magistrate and also to the Central Flood Control Cell, Patna mentioning therein the number of the villages to be affected by the probable breach . Thereafter it shall be the duty of the District Magistrate to issue flood wammg to those areas immediately and also take necessary action for arranging relief to the people likely be affected by the probable flood and for shifting them to safer places. 4.8.6 As required the Relief Commissioner shall handle the work of relief and shifting to safer places. 4.8. 7 Field Officers in-charge of flood protection work and law and order also shall make all possible attempts to seek cooperation from the public in providing security to the embankment and patrolling works. Village panchayats, situated near the embankments, may be helpful to a great extent in patrolling work and in giving information about probable breach. The District magistrate shall convene an emergent meeting of Mukhias of such panchayats and discuss the role of public cooperation during floods. He shall also requisition the services of village volunteers and Chowkida~s , so that their help may be available for collection of information and patrolling of embankment~ when needed. 4.8.8 h1 the event of excessive floods, when the situation become out of control of the Civil Administration, the assistance from army shall be requisitioned. Such assistance shall be sought by the local Civil Admim~tration and the technical officers only after due consultation with the State Home Department. 4.9 Flood Protection Works : 4.9.1 Every year the field officers shall make a list of the flood protection works to be done before the neu flood season on the basis of the river behaviour in the antecedent flood period, experience gained during the period and in light of the receded water level and present position of the river in respect of the different rivers of the state, specially those of North Bihar in the pre- flood period. 4.9.2 Except the Kosi embankment and the Pipra - Piprasi embankment ofGandak river, every Chief Engineer shall constitute an "Anti Erosion Committee" for flood prone areas of his jurisdiction which shall inspect the affected sites and advise the Chief Engineer in preparation of flood,. protection schemes .This Committee shall consist of the following members:~ I Concerned Chief Engineer. 2 Adjacent another Chief Engineer 3 One Superintending Engineer from headquarter. Senior Chief Engineer shall be the Chair- Person of the committee. 4.9.3 On the basis of recommendation ofthe Anti Erosion Committee, the field officer shall prepare tho estimate and put up before State Technical Advisory Committee. This committee shall be constituted consisting of the following members : 68 .... I. 2 3. 4 5 6 7, 8 9 lO I I 12. l3. 14. 15. 16, 17 18, 19. 20. 21. flnm" 'lf\lfc {3i~fli'.jf'(Uj) 28 3i1lh>f 2003 1 Chief Engineer, Central Design Organisation, Water Resources Deptt ,Patna Chaimian Chauman, Ganga Flood Control Comnuss1on ,Patna Member. Chief Engineer, W.RD .Darbhanga Member. Chief Engineer, W.RD. Siwan Member Chief Engineer, W.R.D. Valmikinagar Member Chief Engineer, W RD. Pumia Member ChiefEngineer, W.R.D. Samastipur Member Chief Engineer, W.R.D. Muzaffarpur Member Chief Engineer, Hydrology & Project Planning, Patna Member Chief Engineer, Minor Irrigation, Patna Member Chief Engineer, Public Works Department, Patna Member Director, Agriculture Department, Patna Member, Chief Forest Conservator, P 0- Hinu, Ranchi, Member. Member (River Management) CWC-R.K.Puram, New Delhi Member. ChiefEngmeer (Bridges), N.E.Railway,Gorakhpur, U.P. Member. Chief Engineer, Eastern Railway, 17, Netaji Subhash Road, Calcutta-700001 Member. Chief Engineer(Bridges) N.E. F. Railway, Maligaon, Gauhati, Assam. Member. Chief Engineer, Water Resources Department, Patna. Member. ChiefEngineer(Research), Water Resources Deptt., Khagaul, Patna. Member Superintending Engineer, Flood Control Planning & Monitoring Circle, Patna Member Superintending Engineer, Flood Control Design Circle, Patna Member-Secretary 4.9.4 For each embankment of the Kosi river and Pipra-Piprasi embankment of Gandak river there shall be two separate Technical Advisory Sub-Committee which shall after inspecting the sites give their recommendation to the respective field Chief Engineers. These Sub-Committees shall be constituted consisting of following as members: !. Chief Engineer, Central Design Organisation ,W.R.D., Bihar Chairman 2. One nominated officer from Ganga Flood Control Commission Member 3. Chief Engineer, Planning & Monitoring, Water Resources Deptt Member 4. Chief Engineer, Water Resources Department, Incharge Kosi Embankment/Gandak Pipra Piprasi Embankment Member-Secretary 4.9.5 During the site inspection of the Sub-Committees as described in the preceeding paras, the field officers are expected to furnish the following papers and data to the Sub-Committee : 1 . Regime p Ian of the river wherein location of erosion of previous years are inarked.. 2. Probing chart of the site. 3. Details of flood protection work executed in the previous years and their outcome. 4. Details of flood fighting works executed during the previous years. 5. Discharge data and Gauge readings of the nearest gauge stations 6. Details of works and its estimated cost as proposed by the field officers. 7. Any other related information, if any, or the one which the Sub-Committee desires. 4. 9. 6 On the basis of the recommendations of the Technical Advisory Sub-Committee the concerned field officers shall prepare the schemes with esti.J.nated cost for Kosi embankment and Pipra­ Piprasi embankment of Gaudak and submit before the Kosi/Gandak High Level Committee, of which the Chairman/Member shall be the following : Kosi High Level ".::ommittee. l. Chainnan, Ganga Flood Control Commission, Patna. Chairman 2. Director, Research Institute, Pune or its representative. Member 3. Member (Flood) Central Water Commission, New Delhi or his representative Member 4. Engineer-in-Chief(North), Water Resources Department, Bihar. Member \ . I\ f.fiITT" TJ\ifc (31ttli.iiiCDI) 28 3llf@" 2003 69 5. Chief Engineer, Water Resources Deptt, ,Darohanga. Member 1 6. ChiefEngineer(Research),W.R.D., Khagaul Member 7. Chief Engineer, Hydrology & Project Platming, W.R.D. Patna. Member 8. Director, Eastern Region, Water Resources Deptt.,HMGN,Biratnagar Member 9. Deputy Director, Central Water Resources Deptt., HMGN,Kathmandu. Member IO.Chief Engineer, Water Resources Deptt, Birpur, Bihar. Member-Secretary Gandak High Level Committee. l. Chairman, Ganga Flood Control Commission, Patna 2. Engineer-in-Chief(North),Water Resources Deptt, Govt. of Bihar, Patna. 3. Engineer-in-Chief, D & P, Irrigation Deptt., Govt. of U.P. (Canal Colony Lucknow-226001). 4. Director, C.W.P.R.S., Khadakwasla, Pune-411 024 5. ChiefEngineer(Research), Khagaul., Patna. 6. Director, l.R.l., Govt. of U.P.Roorkee Member Member Member Member Member Member 7. Director, Ganga Flood Control Commission, Patna Member-Secretary. 4.9.7 Kosi/Gandak High Level Committee shall give its recommendations after inspecting the different vulnerable sites of Kosi/Gandak Pipra-Piprasi embankments and the field officers shall prepare the project estimates on the basis of recommendation of Committee and put up before the Departmental Scheme Review Committee. 4.9.8 In order to finalise the shape and size of the flood protection works for most vulnerable and very important sites, the Department may constitute an Expert Committee of the retired Engineer-in­ Chiefs / Chief Engineers and avail their services. These Committees shall give its recommendations after visiting such sites and the field officers. shall submit the project estimate, based on its recommendations, to the State Technical Advisory Committee 4.9.9 The Technical Advisory Committee shall consist of officers from Railways Department, Forest Department and Agriculture Department in addition to the officers of connected Departments to Water Re;sources Department; after in depth study ofthe projects, submitted by fields officer and its impact on structures and related areas, shall give its recommendation . The field officers shall submit again the revised schemes based on the above recommendations to the Departmental Scheme Review Committee. The Departmental Scheme Review Committee shall be constituted consisting of the following: I. 2. 3. 4. 5. Engineer-in-Chief(Flood Sector),W.R.D., Bihar, Patna. One member from Ganga Flood Control Commission, Patna (f o be nominated by GFCC.) Chief Engineer, Planning & Monitoring, W.R.D.,Patna. Chief Engineer, IRI, Khagaul, Patna. Chief Engineer, Central Design Organization, W.R.D.,Patna-cum-Chairman State Technical Advisory Committee Chairman Member Member Member Member 4.9.10 The Scheme. Review Committee shall prioritise and select the most essential schemes to be taken up within the fund available, amongst the schemes recommended by the Technical Advisory Committee/High Level Committees. While scrutinizing and selecting the schemes, the following priorities shall be kept in mind: Priority L Priority 2: Protection of embankments and retired embankment shall be given priority over other erosion sites. The Schemes fur the protection of big industrial units, the National Highways, State Highways and other big towns shall be first taken up under the sub-head. Town and 70 Priority 3: flnm" TJure (31ttlt.ll'1Ci,I) 28 al~ 2003 Vtllage Protection Works. It is only with the remammg funds that' the schemes for protection of old thickly populated settlements shall be taken up For want of fund, neither the protection works of culturable land along the rivers nor any protection works for diara area shall be taken up. TI1e Departmental Scheme Review Committee shall recommend schemes on the basis of above priorities, keeping in mind the technical viability and the funds made available by the Government and may make some changes III the scope of works accor,ding to the needs. 4. 9. l l The Department shall prepare an Agei1da Note on the basis of schemes selected by Scheme Review Committee wherein the proposed expenditure on establishment of the flood sector shall also be included. The Agenda Note shall be put up before the Bihar. State Flood Control Board by the Department. The Board shall be constituted consisting the following members : l. Chief Minister, Bihar. Chairman 2. Finance Minister, Bihar. Member 3. Minister of Water Resources Bihar. Member 4. Planning Minister, Bihar Member 5. Revenue and Land Reform Minister, Bihar Member 6. Chief Secretary, Bihar Member 7. Finance Commissioner, Bihar Member 8. Development Commissioner, Bihar Member 9. Engineer-in-Chief (North) Member 10. Chairman, Ganga Flood Control Commission, Patna. Member ll. Chief Engineer, Eastern Railway, Calcutta Member 12. Chief Engineer, North Eastern Railway, Gorakhpur Member 13. Commissioner & Secretary, Water Resources Department, Bihar.Member-Secretary. 4.9.12 If clear indication of fund available for the flood sector is received before the meeting of 'Bihar State Flood Control Board' then the Departmental Scheme Review Committee shall select the schemes keeping in view the technical and financial position and put up the scheme before the flood Control Board for its approval. If clear indication of fund is not received then on priority basis two to three list of schemes shall be prepared in which one list shall be of first priority schemes based on the amount made available in previous year and other one or two lists of the schemes of second and third priority 4.9.13 Normally Bihar State Flood Control Boanj, keeping in mind the available working period, shall give approval to those schemes in the following two ways: (i) If the working period is available, then Board shall approve the scheme with a direction to obtain approval of the Council of Ministers through Scheme Empowered Committee. In such condition, progress memorandum of the schemes approved by the Board shall be prepared and approval of the Departmental Minister shall be obtained and put up to Scheme Empowered Committee whose chairman/member shall be as following : L Development Commissioner, Bihar, Chairman 2. Commissioner & Secretary/Secretary, Finance Department and iu his absence Addi. Finance Commissioner Member 3 Commissioner and Secretary of Administrative Department of the cor.cerned Project Member 4. Departmental Head of the concerned Project. Member 5. Commissioner & Secretary/Secretary of Planning & Development Department . Co-ordil1aior Member • ~ ~ TJ\JTc (31tilf-.11'< 0 1) 28 ~ 2003 71 TI1e approval of the Scheme Empowered Committee shall again be obtained in Mew of availability of fund. As soon as approval is obtained the memorandum for Council of Ministers shall b"' prepared and placed before cabinet after approval of Departmental Minister . After the approval of tl1e project by the Council of Minister the department shall issue 'Administrative Approval'. After obtaining administrative approval the works shall be started after inviting tender under short term notice/normal notice according to the availability of time (ii) If the working time is less, the Board while giving approval to tl1e schemes shall give directive to issue work orqer to start the work in anticipation of administrative approval and approval oftl!e Council ofMinisters·through Scheme Empowered Committee. In this situation "work order" may be issued by tlie department in ant1c1pation of administrative approval. In tl!e light of tl!is order, field officers shall invite tender by issuing short time tender notice and get tl!e work executed. In tl!e meantime action shall be initiated as per procedure mentioned above to accord administrative approval after getting approval of tl!e Council of Ministers tl!rough Scheme Empowered Committee. 4.9.14 All efforts shall be made to complete all schemes before 31" May in any circumstances. Due to some w1avoidable reason if one is compelled to execute certain schemes till 30th June or up to 7th July, in that case only tl!ose works shall be undertaken which are above tl!e river water level. 4.9.15 If needed department may change tl!e form and constitution of any or all tlie committees /subcommittees related to flood. 4.10. Guide lines for Central Flood Control Cell, Patna: 4.10.l General: Central Flood Control Cell, Patna shall be in-charge of collection of all information relating to flood and communicate all the necessary directive, given by Engineer- in- Chief to all the concerned officers of Water Resources Department and District Administration. This cell shall function from 15th June to 31st October. This period can be shortened or extended according to the flood emergency. 4.10.2 Central Flood Control Cell, shall be situated in Sinchai Bhaw~ Patna. 4.10.3 Functions of Central Flood Control Cell, Patna. (i) To keep records of river gauge, rainfall and hydrological data obtained from field officer and Flood Forecasting Division, Government of India, Patna. (ii) To transmit the flood data received from different sources and to send warning message and directive to take necessary measures to overcome tl!e flood emergency in case the situation turns grave. (iii) To issue Flood warning to concerned Engineering Officers aiid Civil Autl1orities when the river gauge reading is one metre above danger level. (iv) To compile flood data received from different sources .. (v) To be in close contact with all concerned officers related to flood problems. (vi) To make available flood bulletin to Radio Station and Public Relation Department, Bihar as needed from time to time (vii) To make available Flood Report to different department of Government ofBihar. . 72 ~ '1fuTc (3iflii'Wc 0 1) 28 3nfu.r 2003 4.10.4 Managementofthe ~ell. Central Flood Control Cell, Patna shall be managed by the officers of Water Resources Department. Superintending Engineer, Flood Control Planning and Monitoring Circle, Patna, shall be responsible for management and functioning of the cell. The cell shall be under the direct control of the Chief Engineer, Planning and Monitoring, Patna. The Engineer-in­ Chief(North) ofW.RD. shall supervise the functioning of the cell from time to time and shall ensure the smooth functioning of work at the field level. Central Flood Control Cell shall work in three shifts i.e. from 6 A.M to 2 P.M., from 2.00 P:M. to 10.00 P.M. and 10.00 P ,M. to 6.00 A.M. In addition to the above shifts there shall be a general shift which shall work from 10.00 A.M. to 6.00 P.M. and which will function on all week days except the Sunday. The officers/staff of the general shift may also be called upon to work on Sunday in case of need. Other shifts shall function without any br~ even on Sundays and other holidays. The officers/staff engaged in the work of the Central Flood Control Cell will not normally be allowed any leave unless there is some personal emergency. Leave Reserves shall also be pl()vided in the Cell. Following officers and staffs shall work in the above three shifts :7 i. Executive Engineer 1 ii Assistant Engineer 2 iii. Typist 2 iv Peon cutn Dak Runner (Post deliverer) 3 v. Driver l Note: The following additional staff shall be working in the shift starting from 2.00 PM to 10.00PM l. 2. 3. Assistant Engineer Office Peon cum Dak Runner Typist 2 3 2 nos. The following officers & staffs shall work in the general shift (10.00 A.M. to 6.00 P.M.) l. 2. 3. 4. 5. 6. 7. 8 9. 10. 11. 12. 13. 14. Superintending &gineer Executive Engineer Assistant Engineer Junior Engineer Typist Steno-Typist Section Officer/Senior Assistant. Assistant Accounts Clerk Diary Clerk Draftsman Photo-copier open..tor Peon-cum-messenger. Driver l (over all in-charge) 2 (Jn-charge operation and disbursement) 5 4 3 1 4 5 4 I 3 l((in pay scale ofDaftary) 16(should know cycling). 2 (Note:- Officers and staffs shall be adjusted by the Superintending Engineer in-charge of the Central Flood Control Cell as per their availability and requirement). y ~ "lfuTi! (3hlii5Jii(Df) 28 3fdra" 2003 7i 4.10.5 Tools & Plants: (a) The cell shall be equipped with three telephones. (b) There shall be sufficient provision for wireless sets. (c) The cell shall have sufficient no. of Jeeos and Jeeo Drivers. Provision of 6 numbers of Bi-cycle shall also be made for the Celi · (d) For emergency lighting the cell shall be equipped with generating sets, petromax, torch, candle, match boxes besides umbrella , raincoats etc (e) ·111e cell shall also be equipped with other tools and equipment considered necessary to enhance its efficiency. 4.10.6 Maintenance of Records: SI No. l Date 1 SI. No. l The following .registers shall be maintained in the Central Flood Control Cell; (a) Duty Register In this register the presellce of working staff shall be marked by working staff which will be filled up in following proforma. Duty Register Date Shift Name of staff present on Signature of the staff Remarks. No. dutv present on duty 2 3 4 5 6 (b) Logbook Log book shall be maintained in the following proforma. In this register all the information received from & send to concerned persons shall be entered . Lo 8 k 1g 00 Time Message Source Message To whom message Time of Remarks received transmitted transmitted transmission 2 3 4 5 6 7 8 (c) · Gauge - Register: In this register, the river gauge shall be entered river wise daily in following pro- forma Ga R . Ul!;e e1nster Date Name of site Danger Gauge Source of information Remarks level Reading 2 3 4 5 6 (d) Rainfall Register: In this register the daily record of rainfall observed at different rain gauge stations shall be mentioned in tl1e following proforma. Ra' I Register infa I Date Rainfall in mm. Name of station Remarks 1 2 3 4 7 Date l SI. no 1 74 ~ ~ (3i~lt.fli(DI) 28 3"fu.r 2003 (e) Flood Damage Register. In this register damages, due to flood and waterlogging at different places, shall be maintained in the following profomut. The information of damages due to flood shall be send to Central Flood Control Cell, Patna by the field officers of the department and District Magistrates of the districts. Flood Damage Register. District Name Affected Affected Value of Nos. of Value Loss of Loss Loss of of area crop the damag- ofthe life & of the village Area damaged ed damag property cattle public (in acre) crop houses -ed utilities (in Rs) house 2 3 4 5 6 7 8 9 lO (f) Directive Register: ln this register, the orders of senior officers and instructions of the shift in charge to next shift in-charge shall be recorded Directive Register. 11 Date Directive Given by whom Nature of compliance Remarks I 2 3 4 5 ·· (g) News pafer -cutting Register : This ~ister shall be maintained in the following proforma . News paper cutting relate.d to floods within the State and m the adjoining States and Nepal, shall be collected and pas' -xi in this register. The cell shall subscribe the important local newspapers. Newspaper cutting Register Date Name of newspaper Cuttings 2 3 (h) The details of breaches /cutting of embankment and canals shall be entered in the register in the following proforma: Register of breaches/cutting in canal/embankment. Name Name Place Date Dis- Date Date of Affe Loss Total Bre Re ofthe of the of of charge of dis- closure cted from expen- ach mar Dis- canal breach breach from charge of area breach diture ed ks trict I I I breach breach I on or emban cuting cutting I I cutting repair cut kment cutting cutting (Rs in (Rs in lakh) lakh) ; 2 3 4 5 6 7 8 9 IO ll 12 lJ ri ftttm" "lJufc (31"ffll'J~lJf) 28 3TII@' 2003 ( i ) Dak-Reg1ster: Dak Register shali be maintamed m cell in the following proforma Dak Register 75 SI.No Date Sent to order contained Name of Signature & Remarks. I whom the letter Messen2er Date of receipt 2 3 4 5 6 ( j ) Trunk Call /STD Register : Trun%, Call /STD Register shall be maintained in the cell in the following proforma Trunk Call /STD Register 7 SI. Date Person For where Time& Call Signature of the Remarks. No. calling on the call type of materialised person recording telephone was made call or not the call I 2 3 4 5 6 7 4. I0.7 The information received shall be entered iu different registers and shall be incorporated in the short flood bulletins. The Central Flood Control Cell shall. issue daily bulletins during the flood emergency period. The cell shall prepare a list of person:; :lnd offices to whom the short flood bulletins are to be sent . In case of apprehension of breach at any site , an additional flood bulletin shall be published giving details of area likely to be submerged , depth of wat..:r thereon and magnitude of flood. 4.10.8 Maps and Charts: Maps and charts of areas affected by past floods shall be kept in the cell. Maps and charts shall be updated and the up to date position of the river sfiall be displayed in the Central Flood Control Cell. Rainfall charts shall also be maintained & displayed in the cell for checking. Maps of embankments, and flood-affected areas, in case of breaches shall be prepared & kep~ in the cell. 4.10. 9 Arrangements for flood fighting. Central Flood Control Cell shall maintain complete information regarding arrangement made for flood fighting works. These information shall contain embankment wise details of Vulnerable points, materials stored at the above sites and statement regarding the details of Telephones/wireless sets in the area 4.10.10 Flood - Report: Flood Report shall have the following se~ions. 1) Rainfall 2) Gauge reading of rivers at different sites. 3) Tendency of the river 4) Name of the breach sites, cause of breaches, steps taken to check the flood water and closer of the breaches 5) Losses and other matter related to it. ~ ~ 8 •, 76 . ~ ~ (aifliE.iiiui) 28 ~ 2003 4.10.ll Others. 1. The wotk of scientific collection and compilation of data, related to losses from flood, shii!! be get done by Superintending Engineer, Flood C1Jntrn! P!an riing & Mooitoring Ord~ ,Patna and its annual report shall be furnished to the Water Resources Department. 2. Post facto evaluation of the flood control embankment shall be done systematically, so that on its basis, the definite requirement of fund and guidelines may be formulated for tke flood sector. 3. For the maintenance of executed flood control schemes a minimum of 10% of tlill annual capital outlay fixed for the flood sector shall be fixed. Compilation of basic data, related to flood management and drainage schemes of each river and nature their o( shall be done )y the field Chief Engineer within jurisdiction of which that river lies , through their sub-ordinnes and based thereon furnish the annual report to the headquarter 4. Five percent of fund fixed u'nder Jawahar Rojgar Yojna and Assured Employment Scheme. shall be earmarked for flood control works of the rural area .In this case it should be ensured that 60 to 65 % expenditure is incurred on labour component J ~I-I H,U JU,. 1; 1 ·~ . ;11 ~ . i iiJi ~, · - 1 t lf I 1 ~ ~ !1-11. 111 1<-l ; : i$1 ~ , ,~ ~ 1 1;! (Ill I!•· I• t I I!. w ~ •• ~ I ~!11 111 i' I r r•· I I ~ f tit! ,w;-5 ;l ~ i .!t lt i ! "'t"': -f i t i I I l ii l ·~ re 18 ,pt h ! i1 1 1-t - • t- 1 I 1,t 1•1 •• 1 '•1 ,. ~ I I;• I l. 1111111- •~1 ?!1 ffil I I ;1~ !­ ~ , '~!f' ill tit ~1 i- f i1i it . I I -, 1 11r •, Jr •I• 1• .• ~ I O e I i * ! -~ ,w t r ~ ,e ~ J! i l l 41¼ J i ~ ~ ~ "I ~ ~ I I i g ! ' .... t i i I,, : ! h :&; . Jq ; J~ $~ Jl;ti-16' JJJ- 16' ii i- i;J ~, j iii~! ihB H1o! U~ h d ut i. l~fm ~N~~i ~ N ~ ~ i~~ i l ' 78 5.0 Drainage Rules. 5.1 Notice regarding prohibition of obstructions. 5. 1 . I Whenever if it appears to the state government that injwy to the public health, public convenience or to any irrigation works or to any irrigable lllild has arisen or may arise due to encroachment of any river, stream or natural drainage com~e or due to any other reason then (the State Government. or officer authorised by the Govemwent) may by exercismg power conferred wider section 13 of Bihar Irrigation Act I 997(Bihar Act I I, 1998) and publishing notification in State Gaze::te, declare the above said river, stream or 11atural drainage course or its any section as a "Drainage Works" and shall prohibit it's encroachment. 5. l.2 The officer authorised by the State Government( Divisional Canal Officer), after notification as mentioned in sub-para 5.1.l, shall, by exercising powers conferred under section 14 of Bihar frrigation Act , 1997, issue an order to the person causing such obstruction in the notified 'drainage works' to remove or modify the same wit11in a fixed time( 15 days). 5.1.3 If, within the time fixecl in the order, the person having control over obstruction does not remove those obstructions then the Divisional Canal Officer by exercising powers conferred under section 15 of Bihar Irrigation Act, 1997, shall cause the encroachment to be removed or modified and the expense incurred on this work shall be recovered from person c<>ncemed. 3 5.2 Procedure for construction of drainage works. 5.2.1 . Whenever it appears to the State Government that construction oi any drainage works is necessary in the interest of public health or for improvement of any land, or for proper cultivation or for protection of land from water logging and injurious salt or from erosion by river then the officer empowered by the Government shall, announce the construction of that drainagE works by Government notification. 5 .2 .2 Immediately after the publication of the above said notification, it will t,., the duty of Divisional Canal Officer or other empowered officer to display the gene111l notice, pertaining to Governments' decision for construction of drainage works, at ronvenient places for the information of the general public. At least after three months of the publication of notification mertioned in sub-para 5.2.1 the Divisional Canal Officer or the officer empowered for construction can start the construction work. 5,3 Planning and implementation of drainage schemes: 5 .3. l After the date mentioned in notification issued under section 16 rf Bihar Irrigation Act, 1997, (mentioned in sub-para 5 .2.1 of Rules), the officer empowertd by the State Government. (Divi,;ionaI Canal Officer or Executive Engineer-in-charge drainage) shall get the drainage scheme prepared. For such work he shall, with the co-operation of his sub-ordinates, compile all the data related to the scheme, do field surveys, study the natvral and man made causes of the problem and while·analysing the short and long term remedial measures he shall keep economy •into consideration. In preparing scheriles, the Divisional Canal Officers shall indude the cost needed for maintenance (preventive & curat111c,) of the draina~e scheme. ln the successive years afte, completion of the construction of the work he shall ensure the mainteiance of the work. ' ! ~ 7f\ire {aiiffll¼i,cuj) 28 3flfu.;J 2003 79 5.3.2 The Divisional Canal Officer or uiy.other officer empowered by Srate Government can\ct for implementing the schemo by exercising any one or all the powers conferred under section 17 of Bihar Irrigation Act- 1997. · 5 .4 Maintenance of Drainaae Svstem: 5 .4. l Preventive maintenance =sch~me shall be prepared immediately after construction of drainage system. Following works shall be included under this scheme: (i) Spoil bank, constructed on the banks of drainage channel shall be maintained in stable shape. its slope shall be turfed and these turfs shall be maintained by use of fertilisers and pesticides normally in two years or in less period if needed. (ii) Longitudinal section of each drain shall be taken and drawn in between October and February after rains each year and these shall be preserved in the office of Executive Engineer, Superintending Engineer and Chief Engineer. 5.4.2 Executive Engineer himself shall be responsible for following works: (i) To make inspection of all the structure in the drainage system and cleaning of obstruction & weeds therein, if any, after every monsoon period. (ii) Thorough inspection of all the structures after each rainy season, to make rectification, if any, of damages to the structures , including its foundation, arranging spot clearing of all shallow drains every year before ensuing monsoon, as per rules, and to take action for complete cleaning of the drains at an interval of five to ten years. (iii) To keep all the channels free from weeds as fur as possible. 5.4.3 Curative maintenance plan : Engineer-in-charge of drainage system shall inspect the bed, banks & structures of tl1e drains(natural or man made) after each heavy rains and shall arrange for its iinmediate repair as per necessity. 6.0 Repeal and Saving 6.1 On the commencement ofthese rules, all rules framed tmder t11e acts repealed vide section 116 of Bihar Irrigation Act- 1997 (Bihar Act-11, 1998), shall be deemed to be repealed hereby. 6.2 Provided that such repeal shall not affect : (a) anything duly done or action taken wider the repealed rules; or (b) any right, obligation, or liability acquired,. accrued or incurred under any rules so repealed; or (c) any penalty, forfeiture or pwiishment in respect of any offence committed against any ~esrorepealed · 6.3 · Not withstanding such repeal anything done or any action taken in exercise of any power conferred by or under the said rules shall be·deemed to have been done or taken in exercise of the powers conferred by or under this rutes, as if this rule was enforced on the day on which such thing or action was done or taken By the .order of Goz > ,.I y..,,\\ (V. Jayashankar) Commissioner & Secretary ~. ~ m 'ffllO!t';'l!iff i;t lrcfim:f; q'e,IT· w ~ ~ ~. ~ ~,·~. lfV1f m wtcr1· ~ tr-ilZ (~J~571~froitotft'o