Regulation of the State Minister for Agrarian affairs/Head of the National Land Affairs Agency No. 4 of 1999 RE Implementation of Government Regulation No. 37 of 1998 on the regulation of the position of the Land Conveyancer

WARTA CAFI 90 , . -----------------~--, NOVEMBER 9 • 1999 41Th YEAR *** OFFICIAL ANNOUNCEMENT *** =====:::=~===::::====:::::=;:== AGRARIAN AFFAIRS ~--~-~ ......... ----~- ............---- ...... -------~--~ HEAD OF THE NATIONAL LAND AFFAIRS AGENCY REGULATION OF THE STATE MINISrER FOR AGRARIAN AFFAIRSI HEAD OF THE NATIONAL LAND AFFAIRS AGENCY NO.4 OF 1999; DATED MARCH 30, 1999 RE THE IMPLEMENTATION OF GOVERNMENT REGULATION NO. 37 OF 1998 ON THE REGULATION OF THE POSITION OF THE l,AND CONVEYANCER (Contination From Warta CAFI No. 89) ATTACHMENT IV.b TO : Regulation of the State Minister tor Agrarian Affairs/Head of the National land Affairs Agency No. 4 of 1999 dated March 30, 1999) on the Implementing Provision on Government regulation No. 37 of 1998 on the Regulation of the Position of the Land Conveyeancer (For Christian51. ACCOUNT ON THE TAKING OF OATH FOR PPAT POSlrlON NO . CRISTIAN RELIGIOUS On this day. the tho day of in the year l. who by virtue of Decision of t.he State Minister for Agrarian Affairs/Head of the National Land Affairs Agency No........ dated ............. ,have been appointed as a PPATwith the operation area has taken an oath as follows: "IN THE NAME OF GOO AlMlGHTY I SWEAR" * * * "that I, for being appointed as a PPAT. shall be faithful and fully abide by the Pancasue. the 1945 Constitution and the Government of the Republic of Indonesia." "that I shall abide all regulations on land affairs and other regulations related to the PPAT affairs and rules and other legislation in force." "that I shalf perform my duties honestly, neatly, accurately and quite consciously, with full responsibility. and neutrally. " "that I shall always keep secret the contents of the deeds drawn up in my presence and the protocol, for which I am responsible. which according to its nature or based on rules and legislation shall be kept secret." "that I, for being appointed in my position 8S a PPAT, either directly or indirectly for whatever kind of pretext or reason, shalf never grant or promise to grant something to anyone. and neither shall I grant nor promise to grant something to whoever e\5e." "May God help me." CAFI 190/NOVEMBER 9, 1999 2 THE OATH IS PRONOUNCED IN THE PRESENCE HEAD OF THE LAND AFFAIRS OFFICE IN REGENCY/MUNICIPAUTY THE OATH TAKING PERSON ( ) \ " ) ATTACHMENT IV.c TO: ( ) THE PERSONS VALIDATING THE OATH. "ROKHANIWAN" (Christian Minister). ( ) Witnesses, ( " ) Regulation of the State Minister for Agrarian Affairs/Head of the National Land Affairs Agency No.4 of 1999 dated March 30, 1999) on the Implementing Provision on Government Regulation No. 37 of 1998 on the Regulation of the Position of the Land Conveyancer ( For Catholics). ACCOUNT ON THE TAKING OF OATH FOR PPAT POStTlON NO . CATHOLIC RELIGION On this day, the th day of " in the year , I. who by virtue of Decision of the State Minister for Agrarian Affairs/Head of the National Land Affairs Agency No .. Dated have been appointed as a PPAT with the operation area: has taken an oath as follows ~ "IN THE NAME OF THE ONLY ONE GOD ALMIGHTY I DO DECLARE AND PLEDGE" .. , "that I, for being appointed as a PPAT, shall be faithful and fully abide by the Pancasita, the 1945 Constitution and the Government of the republic of Indonesia." "that I shall abide all regulations on land affairs and other regulations related to the PPAT affairs and rules and other legislation in force." "that I shall perform my duties honestly, neatly, accurately and quite consciously, with full responslbilitv. and neutrally." "that I shall always keep secret the contents of the deeds drawn up in my presence and the protocol, for which I am responsible, which according to its nature or based on rules and legislation shall be kept secret." "that I, for being appointed in my position as a PPATt either directlv or indirectly for whatever kind of pretext or reason, shall never grant or promise to grant somethjing to anyone. and neither shall I grant nor promise to grant something to whoever else." THE OATH IS PRONOUNCED OF THE PRESENCE OF HEAD OF THE LAND AFFAIRS OFFICE IN REGENCY/MUNICIPALITY (, " ./ CAFI 90/NOVEMBER 9, 1999 THE OATH TAKING PERSON t .) { ) 3 THE PERSONS VALIDATING THE OATH, "ROKHANrWAN" (catholic Priest). ( l Witnesses, ( ) ATTACHMENT IV.d TO : Regulation of the State Minister for Agrarian Affairs/Head of the National Land Affairs Agency No.4 of 1999 dated March 30, 1999) on the Implementing Provision on Government Regulation No. 37 of 1998 on the Regulation of the Position of the Land Conveyancer (For Hindus). ACCOUNT ON THE TAKING OF OATH FOR PPAT POSITION NO . HINDU RELIGIOUS On this day, the th day of in the year , r, who by virtue of Decision of the State Minister for Agrarian Affairs/Head of the National Land Affairs Agency No dated .....................have been appointed as a PPAT with the operation area .......... has taken an oath as follows: "OM ATAH PARAMAWISESA, I SWEAW ... " .. "that I, for being appointed as a PPAT, shall be faithfu I and fully abide by the Pancasila, the 1945 Constitution and the Government of the Republic of the Republic of Indonesia." "that I shall abide aU regulations on land affairs and other Regulations re\ated to tne PPA"I affairs and rules and other legislation in force." "that I shall perform my duties honestly, neatly, accurately and quite consciously, with full responsibilltv, and neutrally." "that I shall always keep secret the contents of the deeds drawn up in my presence and the protocol, for which I am responsible, which accordinq to its nature or based on rules and legislation shall be kept secret." "that I, for being appointed in my position as a PPAT, either directly or indirectly for whatever kind of pretext or reason, shall never or promise to grant something to anyone, and neither shall I grant nor promise to grant something to whoever else." THE OATH IS PRONOUNCED IN THE PRESENCE OF HEAD OF THE LAND AFFAIRS OFFICE IN REGENCY/MUNICIPALITY ( ··········· .... ···,1 THE PERSONS VALIDATING THE OATH, "ROKHANIWAN" (Hindu Priest), ; .l CAFI 90/NOVEMBER 9, 1999 THE OA TH TAKING PERSON (.. ) ( ) Witnesses, ( J ATTACHMENT IV.e TO : 4 Regulation of the State Minister for Agrarian/Head of the National land Affairs Agency No.4 of 1999 dated March 30, 1999) on the Implementing Provision on Government Regulation No. 37 of 1998 on the Regulation of the Position of the land Conveyancer {For Buddhists} . ACCOUNT ON THE TAKING OF OATH FOR PPAT POSITION No . BUDDHIST RELIGION On this day, the th day of in the year 1, who by virtue of Decision of tile State Minister for Agrarian Affairs/Head of the National Land Affairs Agency No . dated r have been appointed as a PPAT with the operation area has taken an oath as follows: "IN THE NAME OF SANG HYANG ADIH BUDHA I SWEAW * .. .. .. "that L for being appointed as a PPAT, shall be faithful and fully abide by the Pancastta, the 1945 Constitution and the Government of the republic of Indonesia." "that I shall abide all regulations on land affairs and other regulations related to the PPAT affairs and rules and other legislation in force." "that I shall perform my duties honestly, neatly, accurately and quite consciously, with full responsibility, and neutrally." "that 1 shall always keep secret the contents of the deeds drawn up in my presence and the protocol, for which I am responsible, which according to its nature or based on rules and legislation shall be kept secret. n "that I, for being appointed in my position as a PPAT, either directly or indirectly for whatever kind of pretext or reason. shari never grant or promise to grant something to anyone, and neither shall I grant nor promise to grant something to whoever else." THE OATH PRONOUNCED IN THE PRESENCE OF HEAD OF THE LAND AFFAIRS OFFICE IN REGENCY/MUNICIPALITY 1 ) 1 1 THE PERSONS VALIDATlNG THE OATH. nROKHANIWAN" (Buddhist Priest), ( ) CAFI 90!NOVEMBER 9. 1999 THE OATH TAKING PERSON ( J ( ) Witnesses, ( ) 5 ATTACHMENT V TO: Regulation of the State Minister for Agrarian Affairs/Head of the national land Affairs Agency No.4 of 1999 dated March 30, 1999) on the Implementing Provision on Government Regulation No. 37 of 1998 On the Regulation of the Position of the Land Corwevancer. SAMPLE OF STAMP OF POSITION .. Diameter 2. 00 em "Distance between the vertical lines + 1.00 rom Diameter 3.50 em Diameter 3.30 emDistance between the upper and lower horizontal lines 1.50 em. <f ATTACHMENT VI TO: SAMPLE OF NAME SOARD OF POSITION 1 Appointed land Conveyancer ( Conveyancing Official) : ', .". :: :. ·L·ANP .gONVIi YA....,CEIl NUlaL·~:MA~i ..$Hi.: 2. ..·p~bvt$tbNAL·.I.ANB··edNVEVANbEk.·. . . .. {PROVlSI01\lAt.P}P·.A2t.[ ..... CAMP. l'. .... . .•.•. .DI$tRICtOFiTA]~ANGkELAPA'·.·.'·.··.·'· .. "REG~NCYLEVEl.U.REGI()N(iFMl.JS(BANYl.JASIN· CAFI 90!NOVEMBBR 9, 1999 6 ATTACHMENT VII TO : SAMPLE OF OFFICE LETTER HEAD/ENVELOPE NUZUL AZMAN, SH LAND CONVEYANCER JI. Brigjen Katamso No. 17 Yogyakarta. 55112. Phone (0274) 511348 ATTACHMENT VIII TO : COLUMNS IN RECORD BOOK OF PPAT DEEDS 12 13 Name, Addresses J: No, ·.LOOiriion.&tUlnil ~lid'Buildllig . 2 7 1 Serial Nl1mber SPP'r Type &. Number of Rights Nap/ N"IQPi YEAR (Rp,QO() CAFI 90/NOVBMBER 9, 1999 7 ATTACHM:ENT IX TO : FORM OF DECISION ON THE LEAVE OF PPAT *) DECISION . NUMBER: . ON APPROVAL FOR IMPLEMENTATION OF THE LEAVE AND THE APPOINTMENT OF Alternate LAND CONVEYANCER OF . ... " . TH:£. HEAD OF : l1li•••••• Reading Your letter of application dated No. regarding appli.cati.on for the leave of PPAT and your appointment as a A\ternate PP1\1': Considering Bearlng In mind To stipulate a. b. c. 1. 2. 3. 4. 5. 6. 7. that the applicant under Decision No dated has been appointed as a PPAT with the operation area ; that the PP AT concerned intends to take leave for as from . up to , and while taking the leave the PPAT concerned has proposed Mr. . ,... as his Alternate; that therefore, it is necessary to issue a Decision on the Granting of Approval for the Implementation of the Leave and the Appointment of an Alternate PPAT. Act No.5 of 1960; Government Regulation No. 37 of 1998; Presidential Decree No. 26 of 1988', Presidential Decree No. 101 of 1998; Presidential Decree No, 122/M/1998; Regulation of the State Minister for Agrarian Affairs/Head of the National land Affairs Agency No.3 of 1997; Regulation of the State Minister for Agrarian Affairs/Head of the National land Affairs Agency No.4 of 1999: HAS DECIDED: FIRST SECOND THIRD FOURTH FIFTH to grant approval to Mr. . to take leave for as from the date up to . to appoint Me employee of PPAT office as a Alternate PPAT during the leave of the PPAT concerned; the new Alternate PPAT can perform his function after taking a ppAT profession oath/pledge in the presence of Head of the local Land Affairs Office. unless the person concerned has once taken an oath as an Alternate of the same PPAT for the same operation area; the hand-over /take-over of the PPAT protocol shall be carried out by each party at the latest on the day the Alternate PPA.T starts to perform his i>ro1t~~ion an~ one day after the PPAT terminates his leave, 1. the record book of the deeds of the PPAT substituted shall continue to be used by the Alternate PPAT; 2. the Alternate PPAT shall use his own profession (oofice) stamp; CAFI 90/NCVBHBBR 9, ~999 SIXTH SEVENTH EIGHTH 8 3. the Alternate PPA T shall have the obligations to submit the specimens of his initial, signature and imprint of his office seal/stamp to the Head of the Regional Office of the National land Affairs Agency in Province .............. , the Head of the Land Affairs Office in the Mayor of and the Chairman of District Court . In case the personconcerned in performing his duties does not abide by the IUleS and legislation in force, and brings about. losses to someone, the community, the government or the state, or breaches the discipline against prohibitions Of obligations or obligations asPPAT, a sanction shall be imposed on himaccording to regulations and legislation in force. This Decision shan come into force as from ON CONDITION ; that it is subject to rectiflcation in case of error in the future. If it turns out later that there is evidently a mistake in this decision, it will be rectified accordingly. Stipulated at : , On: .. THE STATE MINISTER FOR AGRARIAN AFFAIRSIHEAD OF THE NATIONAL LAND AFFAIRS AGENCY. ATTACHl\1.ENT X TO: MINUTES ON EXAMINATION OF PPAT OPERATIONAL OBLIGATIONS Oil this day, the th ~ay of .in the year , we, the undersigned : L 1. Name NIP Position Location of Duties Name NIP Position Location of Duties Land Affairs Office in Regency/Municipality ....... Land Affairs Office in regency/Municipality ....... ny virtue of a mandate from the Land Affairs Office in Regency/Municipality No . Dated has carried out an examination on the implementation of the PPAT office duties as follows: Name of the PPAT/provisional PPAT Place, Date of Birth Operation Area with the following results I. Period of Examination : These Minutes of Examination contain the findings of examination on the implementation of the PPAT's operational obligations as from ....... " ........ (date of the latest examination or CAFl 90/NOVEMBER 9. 1999 9 date of the start of implementation of the PPAT's duties) up to (date of ex.amination). II. Record Book of Deeds (Article 26 of Government Regulation No. 37 of 1998) : 1. Record Bookof Deeds kept or not kept; kept/not kept yes/no 2. Record Bookof Deeds kept according to the format determined : 3. Filling out of Record Book of Deeds ; a. deeds not yet recorded found pieces b. incomplete recording of columns items *) c. unclear recording ofcolumns items *) d. other matters disagreeing with the provisions ........ *) *) : Explanation/specification described in Other Matters. III. The binding of deeds and *warkah* (Article 25 of Government Regulation No. 37 of 1998) : 1. Total deeds drawn up during examinations period ... " .,. pieces ( Deeds No Year to No Year ) 2. Total deeds available pieces 3. Total deeds lost/act available , pieces 4. Total deeds broken pieces 5. Total files of deeds , pieces 6. Total deeds bound '" pieces 7. Total deeds not yet bound , pieces 8. Letters which according to the provisions must be but are not attached to the deeds found yeslno 9. Deed supporting *warkah* a. *warkah* bound or not bound/not bound b. total files of deed supporting *warkah* files c. deed supporting *warkah* not yet bound .. ...... files d. total deed supporting *warkah* lost ........ files IV. The sending of PPAT deeds (non SKHNT deeds) to Land Affairs office (Articles40. 44, and 51 of Government Regulation No. 24 of 1997) : 1. Deeds without receiving proofs from Land Affairs Office found ........ pieces 2. The deeds without receiving proofs according to the PPAT concerned : a. sent to Land Affairs Office to receivers of rights . . .. .. .. pieces b. receiving sheets lost ........ pieces CAPI 90/NOVEMBER 9, 1999 c. 10 Not/not yet sent to Land Affairs Office for tnt. {\,>Uowlng reasons , pieces 3. Deeds whose delivery are rejected by Land A.ffairs Office as they are not complete and are completed now TIleproblems: ........ pieces V. Other/Matters: These Minutes of PPAT Examination are drawn up in two sets, one set for the PPAT concerned and one set to the LocalLand Affairs Office. Knowing and justifying the results of above findings, the PPAT, ( ) 1. 2. The Examiners : Remark: In case tbe PPAT rs not prepared to co-sign, the matter shan be recorded by the Examiners in rhe space of the PPAT's signature by mentioning the reasons. 000000000 CArl 9G!NoVKHaBR 9, 1999