Survey Regulations, 1995 (L. N. No. 14 of 1995)

Su111,le111e111 ",\" ro T/1e Gu11,l:iu Go;e11e Nu.14 of 3rd Muy, /995. 99 Levo! Nor;ce No. !--Io( l'N5. THE REPUBLIC OF TIIE CA!'l!BIA. SURVEY REGULATIONS, 1995 Regulations: Arrangement of Regulations PRELIMINARY 1. Short title 2. Interpretation PART I SURVli:"'t LICENCE 3. Application. for grant of survey licence 4. Registration and licence 5. Gazette notification of licences 6. Clearance firms PART II from· international TESTS TO CONDUCTED BY BOARD. BE THE 7. Tests to be conducted by the Board 8. Examiners to conduct tests PART III PROCEDURE FOR CONDUCTING SURVEYS 9. Submission of survey 10 Correction or amendment of survey work 11. Checking of surveys 12. Request for information 13. DutiR!'l imposed on a licensed surveyor 14. Authority tor entry upon land 15. Fees chargeable by the Director PART IV SURVEY MARKS, BOUNDARY BEACONS, ETC. 16. Design and specifications of survey marks 17. Placement of survey marks 18. Referencing of boundary beacons 19. River Beacons 20. When beacons cannot be placed 21. Damaged beacon to be repaired 22. Control station to be repaired 23 Missing beacons 24 Re-establishment beacons of missing 25 Surveys and re-establishment of boundaries PART V Triangulation surveys 26. Geodetic and secondary triangulation 27. Lower order triangulation 28. Instruments used for triangulation 29. Angular misclosure 30. Triangulation observation 31. Fixing of beacons 32. Basis of isolated surveys PART VI TRAVERSE SURVEYS 33. Geodetic and secondary traverses 34. Angular measurement of traverses 35. Method of linear measurements 36. Subsidiary traverses 37. Traverse connection in subdivision surveys 38. Verification of terminals of'. a traverse 39. Verification of datum PART VII AIR SURVEY 40. Air Survey PART VIII - FIELD NOTES 41. Field notes specified 42. Recording observation of traverses 43. Recording topographical features 44. Geographical names 45. Method of entering field notes 46. Erasures and corrections 47. Uncoventional methods PART IX COMPUTATIONS 48. Computations on special forms 49 ·. Traverse computation& 50. Computation of areas 51. Degree of accuracy for computing areas 52. Presentation of computations 53. Ink and plan material 54. Scales to be used 55. Plotting by co-ordinat~~ 56. Abutting boundaries 57. Data to be shown on survey plan~ 58. Format of survey plans 59. Topographical features to be shown on survey plans 60. Erasures and corrections 61. Certification 62. Authentication by the Director 63. Method of preparation of deed plan 64. Details to be shown 65. Details not required 66. Abutting boundaries 67. Location of plot 68. Areas 69. Documents to accompany deed plans 70. Name of licensed surveyor 71. Authentication 72. Cancellation of authentication PART X.I MISCELLANEOUS 73. Levelling operations 74. Public access to maps and plans 75. State's copyright right of maps SCHEDULE I SCHEDULE II SCHEDULE III Short Titlli'c l .erpretation Application for grant ot Survey Licence. Registration and Licence Gazette Notification of Licenses Clearance for international firms SURVEY ACT, 1991 SURVEY REGULATIONS, 1995 (Made Under Section 29) l?REL!MINARY 1. These regulations may be cited as the Survey Regulations, 1995. 2. In these regulations, "'3oard" means the Land Surveyors Board; "Public Survey" means any survey made for the purpose of defining the boundaries of any State Land in which the s,i:ate or any Public authority possesses of disposes of any interest, or any survey which forma part of the general survey of the country or any part thereof; and "State Land" has the same meaning ascribed to it under t:he State Lands Act, l':!':ll. l?ART I - SURVEY LICENCE 3. (1) No person shall practise as a private surveyor without a licence issued by the Board. (2) A person who wishes to apply for a licence to practise as a private surveyor shall do so in Form 1 ·of Schedule I. 4. The Board shall, if it decides to issue a licence, notify the applicant to pay the prescribed licence and registration fees before the licence is issued. 5. Any gazette notification required under section 13 of the Act shall be in Form 5 (a), (b) and (c) respectively of Schedule I. 6. <tl Any international Survey fLrm wishjng ro opBr~te within The Gambia shall apply to the Board for temporary clearance in Form 6 of Schedule I. (2) The BuctrU, if satisfied with the ,pplication of the firm, shall issue a temporary ~learance in Form 7 of Schedule I for a specified period of time, to undertake survey work under specified conditions. Tests to be conducted by the Board Examiners to .conduct tests Submission of Survey PART II TEST TO BE CONDUCTED BY THE BOARD 7. (1) The Board shall conduct tests on those applicants wllo ln the opinlon of the Board have to undergo further tests as required in subsection (2) of section 8 of the Act and such persons shall be notified of the place, date and subjects of the tests in Form l of the Schedule II. (2) An applicant who has been notified of the tests, shall apply to the Board in Form 2 of Schedule II stating his intention to sit for the tests and pay the test fees which shall be specified and gazetted by the Board. 8. (1) The Board shall appoint two examiners to conduct the tests and all papers shall be marked separately by the examiners. (2) The Examiners shall report to the Board particulars of the marks given to each applicant in each subject and their report on the candidate's performance shall be signed and submitted separately. (3) The results of the tests shall be conveyed to the applicant by the Secretary. (4) Any applicant who is dissatisfied with the results of his tests may apply to the Board for review. PART III - PROCEDURE FOR CONDUCTING SURVEYS 9. (1) Every licensed Surveyor shall submit his signed plan, computations and relevant documents of every survey he makes to the Director. Correction or amendment of survey work Checking of Surveys Request for infoX111ation Duties imposed on a licensed Surveyor (2) Where a plan, computation or relevant do=ument which is submitted does not conform with the appropriate requirements, the Director shall not accept it and shall return it to the licensed Surveyor. 10. Where the Director does not accept a plan, computation or other relevant document, he shall issue a notice in accordance with Form 1 of S'chedule III to the licensed surveyor to correct or amend his survey work. 11. , The Director may instruct a Government Surveyor to check surveys made by a licensed Surveyor and such check may include the verification of any information recorded in connection with such survey and the inspection of any other related survey. 12. (1) A licensed Surveyor shall before carrying out any su~vey, collect all available information in respect of previous surveys of the plot of land to be surveyed, and of ,.any adjoining plot of land. (2) The Director shall, upon application made to him in Form 2 of Schednle 111., give the licensed Surveyor every available information on the plot of land to be surveyed. (3) A fee of ten dalasis shall be charged for such information. 13. (1) A licensed Surveyor shall before submitting any survey to the Director, ensure that all necessary approvals on any transaction concerning ~he plot of land wl:iich has been surveyed by him, had been given and ~at the survey conformed with the terms of the approval. (2) A licensed Surveyor shall, before undertaking a cadastral survey in connection with the preparation of a deed plan for a plot of land, demand proof of ownership of the land. forfor Authority for entry upon land Fees Chargeable by the Director 14. (1) The Director shall furnish a Government or licensed Surveyor who is authorised to enter a given plot of land to conduct a survey with an official letter of authority in Form 3 of Schedule III which shall bear the official seal of the Director. (2) A Government or 11censect surveyor wno is authorised under subsection (1) to enter upon plot of land shall present his official letter of auth0rity to the owner or occupier of that plot of land. (3) Every Surveyor so authorized shall give at least one day notice to the owner or occupier of "the land of his intention to enter .thereon and such notice shall be in Form 4 of Schedule III. (4) Where a Government or licensed Surveyor who is authorised under this section to conduct a survey cuts or destroys any tree or crops of economic value, belonging to the owner or occupier of the plot of land, compensation-shall be paid to the owner or occupier by the Government. 15. (ll The "Director shall charge fees (al a11 surveys carried out by the Government's Lands and Surveys Department; (b) for authentication of plans submitted by a licensed surveyor and (c) for all documents issued or services rendered by.the Lands and Surveys Department. (2) The fees charged under sub regulation (1) by the Director shall be Gazetted. Design and Specifications of siurvay marks Placement of Survey Marks PART IV - . SURVEY MARKS, BOUNDARY BEACONS, ETC. 16. (1) The Director may from time to time issue maps and plans which show the designs of survey beacons and signals. (2) Every new control station other than a purely auxillary station shall be permanently marked. (3) Every survey station of the First,Second and Third Order Accuracy shall be permanently marked. (4) In the Fourth order surveys, at least one-third of the total number of control stations shall be permanently marked. (5) Where conditions do not permit the establishment of permanent control stations an alternative form of referencing shall be provided. 17. (l) Boundary beacons, which are . emplaced to define the boundaries of farms shall be of such design as the Director may specify. (2) Every corner beacon shall show the direction of the boundary with an arrow· shown clockwise, on top of the beacon. (3 )Where an adjacent corner is not visible, a pointer beacon shall be placed on the trueline of the boundary and the distance of the pointer of the beacon shall be mect::iur:ed and recorded in the field notes and on the plan. \4) Pointer beacons shall be of design type as the Director may specify. (5) Wh~n placirg survey beacons the primary consideration 3hall be their durability, having regard to the fineness of the mark required for that purpose. :Refe:t·encing of boundary beacons River beacons When beacons cannot 1:-e placed 18. (1) The location of isolated boundary beacons shall be referenced to the corner of a permanenc building, centre line of a permanent road, electric pylons or kilometre posts, and where such permanent features do not exist within the vicinity of the beacon, the surveyor shall provide adequate description of the beacon based on existing features. (2) A surveyor shall verify the existence or otherwise of any previous reference marks of beacons and shall make the appropriate record on the plan. 19. (1) Boundary lines running to a river shall be beaconed on the river bank above the high water mark. (2) Wherever farms are laid out on both sides of a river or a major road, each farm shall be beaconed separately and each sub-divided and the remainder of the farm shall be self-contained with adequate number of beacons. 20. (1) Where the corner of a plot of land coincides with the corner of a permanent building, the concrete nail emplaced at the corner of the building may be adopted as the beacon and such corner shall be referenced. (2) Where the corner of a plot of land does not coincide with the corner of a permanent building but is in such close proximity to it that a standard boundary beacon cannot be established, a concrete nail emplaced at such t:urner: of Lile building shall be surveyed and referenced and a reference mark emplaced. (3) Where th~ corner of a plot of land falls within inaccessible ground, or for any other reason a beacon cannot lJe placed, the position of such corner shall permanently be referenced by at least one indicatory beacon placed on the boundary line neat Lite corner . shall shall shall shall ons Damagecl :beacon to be repaired Control station to be repaired Missing beacons Re-establishment of missing beaconlil Surveys and re-establishment of boundaries (4) In all cases referred to in this regulation details shall be indicated in the plan. 21. Where an old beacon of tl1e plot of land under-survey is found damaged, the surveyor shall repair or renew the beacon and shall make a record of the repairs in his field notes. 22. Any licensed or Government surveyor engagaged on a public survey who discovers any damaged conLrul station shall report to the Director the name, number and position of any such station and the nature of damage he observed. 23. The surveyor condnrting a survey note missing beacons in his report and furnish such measurements and observati mav be needed, 24. Where a surveyor is required to establish a missing beacon, he shall submit his field notes computations and report to the Director. 25. (1) In any survey of land, where an existing beacon is found to differ from that indicated by the relevant previous survey, the surveyor shall exercise the greatest care, in (a) establishing that the discrepancy actually does exist; and (bl collecting all evidence which may have a bearing on the final action to be taken. Geodetic and secondary triangulation Lower order triangulation Instruments 28. used for tria gulation (2) A search shall be made in the position indicated by the previous survey to ascertain whethet or not any evidence of an old beacon or its reference marks exist and the position of any tences, building or other development shall be recorded. ( 3) The survey01· conducting the survey under this regulation shall after the survey, provide the Director with a report on the discrepancies he discovered and the action he has taken to rectify the ·same. PART V - TRIANGULATION SURVEYS 26. All geodetic and secondary triangulation shall be carried out under the direction of the Director and shall be perf':lrmed by a Govermnent surveyor unless a licensed surveyor is contracted and authorized to undertake such tasks on behalf of the Government. ?7. (1) All new triangulation of a lower order which are not geodetic or secondary required to provide general control for cadascral surveys shall be brought into harmony with exist·ing control points by methods conforming to current practice. (2) When issuing survey data for works referred to under sub-regulation (1) to a licensed surveyor, the Director may specify either particular sequence in the computation of the work or any special computations which the circumstances may require and it shall be· the duty of a licensed surveyor so engaged not to depart from the requirements without reasonable cause; (1) A theodolite of an approved pattern,reading directly to one second of an arc or more, may be used for tertiary triangulation. Angular mis closure Tria:o.gulation observation Fixing of :beacons (2) A theodolite of an approved pattern; reading directly to twenty seconds of an arc or more, may be used for minor triangulation. (3) Electronic distance measurement of an an approved pattern may be used for distance measurement. 29. When the position of a point is fixed triangulation, the difference between the observed and calculated value of any of the directions used in fixing the point shall not exceed the limits specified. 30. (1) A complete arc of observation shall consist of two rounds, one on face left and one on face right. (2) The minimum requirement for tertiary and minor triangulation shall be two complete arcs on different zP-ros. (3} .. For ,triangulation of a lesser order a complete arc on each zero may. be permitted by the Director. (4i Rounds of observations shall always be closed on a permitted reference station. 31. (l) Beacons may be fixed.by, (al intersection, provided at least three suitable rays are observed on the point to be fixed, (bl resection, provided at least three points in favourable positions for such tixing are obaerved, en Basis of isolatad surveys Geodetic and secondary traverses (c) any other method which is capable of fixing a point with no less accuracy than that of the methods of intersection and resection, (2) No point fixed by any of the methods specified in paragraphs (a}, (b} and (c} shall be used to form the basis of further triangulation. 32 •. ( 1) In areas where no triangulation exists. the datum shall consist of astronomically determined position and azimuth, but in circumstances where there is no datum, the Director shall give written approval for the adoption of a local origin and bearing based on a magnetic orientation. (2) Isolated surveys shall not be carried. out by any licensed surveyor without the written approval of the Director. PART VI - TR.AWRSB St1RVBYS 33. (1) All geodetic and seconda~y traverses shall be carried out under the control of the Director and sh~ll be performed.by Government surveyors, provided that the Director may engage a licensed surveyor, where necessary. (2) All control traverses other than those mentioned in this regulation shall be observed to third order standard, and where (a) the lines are measured by means of measuring tapes, all such lines shall be double chained; or (b) the lines are measured by means.of electronic distance measuring equipment,sufficient observation shall be taken to eliminate any ambiguities. Angular measurement of traverses (3) All such field operations shall be in accordance with a standard specified by the Director. (4) All control traverses for the survey of rectilinear boundaries shall be observed to the fourth order standard and (a) field operations for such surveys shall be appropriate to a standard of accuracy of 1:10,000 but computational misclosures shall be allowed to the same degree of accuracy as the datum supplied by the Director, (b) the surveyor shall not use a loop traverse closing on his starting point if it is practicable to traverse between two previously fixed stations; and (c) whore ~surveyor is unable to close his work within the limits prescribed by the Director, the Director may at his discretion, authorize or inst~uct the surveyor to accept a lower order of misclosure. · (4) The survey of curvilinear boundaries such as roads, rivers, high water marks and other related infrastructure shall be made by subsidiary traverse and such surveys shall be carried out to a standard of accuracy appropriate to the plotting scale of the plan of the survey. (5) Where traverses are very short, a misclosure of 1 in 1000 shall be permitted. 34. (1) A theodolite of an approved pattern shall be used for ctll Lraverses oLher Ll~n subsidiary traverses and for subsidiary traverses a theodolite or tachometer reading directly to thirty minutes of arc, or a compass reading directly to thirty•minutes of arc, shall be used. linear measurements Subsidiary traverses (2) Fore and back observation shall be taken at evP.rv station on a compass traverse. (3) in every traverse station other than subsidiary traverses, not less than two rounds 1 on different zeros shall be observed. 3S. \ll Linear measurements oi first ann second order traverses shall be done using electronic distance measuring equipment or any other approved distance measuring equipment. (2) Linear measurements of third and fourth order traverses shall be done with a steel, tape, or electronic distance measurement used with measured tension and temperature and all such measurements shall be reduced to the horizontal at mean sea ·1evel and corrected for temperature and sag. (3) Slopes shall be measured by a theodolite with a degree of precision appropriate to the standards specified in regulation 34 and where the slope is in excess of 10 , the theodolite shall be read on both faces. 36. (1) Subsidiary traverses shall be in the following manner: (a) where a theodolite and steel band are used, field operations shall be appropriate .to a standard of accuracy specified by the Director; and (bl wller:e a td<.:homeLt=r: is used, field operations shall be appropriate to a standard of accuracy of 1:1000. (2) Where a survey by a tacheometric method is use-d, distances deterrrii.ned by staff readings shall not exceed 300 metres, and all three stadia readings on the staff shall be recorded. Traverse Connection in subdivision surveys Verification of terminals of a traverse Verification of datum Air survey Field notes specified (3) Off sets exceeding 25 metres in farm mrveys and exceeding 10 metres in township surveys ihall be set out by trianqulation. 37. (1) Where. no rectilinear boundary of a subdivision coincides in whole or in part with a boundary of the land being subdivided, connection shall be effectea oetween the beacons of the existing survey of the property which is being sub-divided and a note shall be made on the plan to indicate which beacons weI:e thus connected and the co~ordinates of those beacons shall be indicated in the computations accompanying the plan. (2) Where subdivisional beacons are to be placed on an existing rectilinear boundary line, the lengths of all the sections of the boundary so divided shall be determined and shown on the plan. 38. Where the means exists to verify a terminal of a tra~erse, every point o departure of a·new traverse and every terminating point shall be verified by observations which shall be recorded in the' field notes. 39. Where a previously co-ordinateq traverse station is converted for us~ as a boundary beacon or where such traverse station is used tc place or fix a boundary beacon the surveyor shall verify Lhe station by observations which shall be recorded in the field notes. PART VII - AIR SURVEY 40. Air survey me~nods may be employed with the written approval of the Director. PART VIII - FIELD NOTES 41. Field notes shall be mcde in any form approved by the Director. .Recording of traverses observation Recording topograph .. cal features Geographical names Method of entering field notes 42. (1) Alr traverse observations shall be recorded in the field notes in the sequence in which they are observed. (2) A description of every beacon and other mark used in the course of the survey, whether placed, found and used or adopted, shall be recorde in the field notes. (3) Where it becomes necessary for a surveyor to divide his observ~tion at any station into two sets, the second set shall incorporate at least two stations which have been observed in the first set. 43. (1) .Sketched topographical features in the vicinity of a beacon shall be recorded to facilitate its location. (2) All developments on any plot of land such as buildings, wells, boreholes and any other development such as pipelines and other utility lines which may involve a question of easement, right-of-way or any prescriptive rights shall be surveyed. 44. All known names of rivers, lakes, swamps,hills, villages, localities and all other geographical features shall be recorded by the surveyor in his field notes. 45. (1) All observations made in the field shall be recorded clearly in blue or black ink. (2) All entries in the field notes shall be indexed and referenced in such a way-that any competent person may be able to prepare a true plar therefrom and they shall be in such.form to be capable of having one reasonable and correct interpretation. Erasures and corrections Unconventional methods Computations on special forms (3) In choosing suitable descrip½ions, surveyors shall take care to avoid nomenclacures which are likely to lead to confusion and the letters I, 0, ,Sand Z shall not be used except where the word is not .easily pr0nounced. 46. (1) No erasures shall be made in field notes. (2) Where there is need for correction to be made, it shall be made by drawing a thin line through the erroneous entry, so as to leave the original entry still legible and the correct entry shall be written outside this erroneous entry and not across it. (3) All corrections to field notes shall be made in the field and shall be a true record of actual re-observation and shall be initialled by the surveyor,. (4) The pages of field notes shall be numbered and certified by the surveyor and an index of all observations in the field notes shall be given on the reverse of the cover page. 47. Where a surveyor is compelled to use unconventional methods of survey owing to obstructions or difficulties in the field, he shall give explanatory notes and. where. necessary diagrams to explain clear1y the method he·· has used and recorded. PART IX - COMPUTATIONS .48. (1) Computations shall be made in a form approved by the Director. (2) Computations shall be legibly written in a satisfactory medium. (3) All ,checks on the computations shall be made with a different ink colour. Traverse computations Computation of areas Degree of accuracy for computing areas 49. (1) In traverse surveys, each separate traverse shall be set ~Jt in a standard form 'so ~s to demonstrate the initial datum bearing, the bearing misclosure and the consequent adjustment of the bearing. (2) The linear error of closure, its distribution through the traverse and the finally adjusted.values of all traverse points shall be made in accordance with current standard survey practice. 50·. Every area shall be computed mathematically and an independent check shall always be applied. 51. Areas shall normally be calculated to the degree of accuracy specified as follows: Area of Plot: Degree of Accuracy: T,ess than 1oom2 Between 100m2 and and 1000m2 Between 1ooom 2 and 10,ooom 2 Between l ha and 10 ha Between 10 ha and 100 ha Between 100 ha and 1000 ha Over 1000 ha One decimal place of metre Nearest M2 Three decimal places of a hectare Two decimal places of a hectare One decimal place of a hectare Nearest to a hectare. Presentation of computations Ink and plan material Scales to be used Plotting by co-ordinates 52. The computations of every survey submitted for authentication shall be submitted with (a) a report of the survey, (b) a general index to the computations; and (c) a complete list of final coordinates of every point fixed and calculated in the survey, and this list shall be arranged in groups comprising datum points, new control stations, old.or re-established boundary beacons and new boundary beacon arranged in either alphabetical or numerical order, and on this co-ordinate list of description of every point shall be given and reference shall be made to the page of computations on which the co-ordinates have been computed. 53. All survey plans shall be drawn in waterproof ink on durable and stable mat·erial. 54. The following scales shall be used fcir the plotting of plans: (a) township and suburban plots 1:500, 1:1000, 1:1250, l:2500 (b) far.ms, according to the area: (i) less than lOha, - 1:5000 (ii) between lOha and lOOha: 1:10,000 (iii) between lOOha and lOOOha: 1:25,000; and (iv) over lOOOha: - 1:50,000. 55. (1) All plans shall be plotted by rectangular co-ordinates. Abutting bounda:i::ies Oata to be shown on sur1Tey plans 1!'0-rm.a.t of survey plans (2) A plotting grid of squares covering the sur.veyed areas shall be drawn in blue or black such1that the grid line values shall be at intervals of 100 metres appropriate to the scale. (3) Every plan shall contain at least one complete grid square. 56. (1) All boundaries abutting on any property which h~s been surveyed shall be shown on the·plan. (2) Where the plot adjoins a surveyed road, and where the scale of plottil)g pe:nnits, the boundaries abutting on the opposite side of the road reserve shall be shown. 57. (l) •In all survey plans the length and bearing of every boundary, shall where possible, be inscribed along the line, to which they refer and such lengths and bearings shall be deduced from the final co-ordinates tabulated in the computation sheets. (2) In township surveys both length and co-ordinates shall be shown to two decimal places of a metre and in farm surveys both length and co ordinates shall be s.hown to one decimal place of a metre. (3) The area of every plot that has been surveyed shall be inscribed where possible, on the figure to which it refers. {4} All other data which may serve to clarify or complete any survey plan shall be shown on the plan. 58. A survey plan shall be drawn in accordance with the format specified by the Director in respect of colours, style of printing and other details. Topographical features to be shown on survey plans Erasures of corrections Certification Authenticat;.on by the Director Method of preparation of deed plan Any road that has not been 59. (1) surveyed featµres only. with the same accuracy as other shall be marked approximate (2) A formline adding nothing of significant value to the plan shall not be shown. (3) Topographical information may be taken from any official map published by the Landa and Surveys Department or any authority approved by the Director, with due caution regarding the limitations enjoyed by the sc.ale of the maps. (4) Where topographical information is taken from aerial photographs, the source shall be quoted on the plan. 60. ~l) No erasures shall be made after a plan has been drawn in ink. (2) All corrections shall be made by scoring through the incorrect word, letter or numeral in ink and every such correction shall be initialled by the surveyor. 61. Every plan shall be certified, signed and dated by the surveyor who made the survey. 62. The Director shall not authenticate any plan submit.t!:!d by a surveyor whi ,1 in his opinion has been drawn carelessly and untidily or was received by him in a damaged condition. PART X - DEED PLANS 63. A deed plan shall have the same format as the survey plan except for the modifications specified in these regulations. (2) Regulations 61 a.nd 62 shall apply to deed plans. Details to be shown Details not required Abutting boundaries Location of plot Documents to accompany deed plans Name of licensed surveyor 64. (1) A deed plan shall show all beacons except the pointer and line beacons on the boundary of a•property and the length of the property boundaries. (2) No beacon shall be described by letters except where it may be necessary to clarify any stated measurement or'to exp]ain an enlargement inset.· (3) For the purpose of this Regulation "line beacons" means indicator. ;s. Topographical features and details of development shall not be shown on deed plans, and no erasures or corrections shall be made on deed plans. 66. Abutting boundaries shall be shown in the manner laid down in regulation 56. 67. The location of the plot of land shown in the deed plan shall be the co-ordinates of the centre point of the plot. 68. (1) In the case of plot sub-division, areas of each sub-divisions shall be shown on the deed plan. (2) The number of decimal places to be shown shall be as prescribed in regulation 51. 69. A deed plan shall be accompanied by showing proof of the ownership or legal occupation by the owner or occupier. 70. The name of the licensed surveyor who made the survey connected with the deed plan and the scale of the plan shall be printed at the bottom left-hand corner of each copy. Authentication Cancellation of authentication Levelling ope:i::ations Public access to maps plans 71. (lJ The evidence of the authentication of a deed plan shall be the signature of the ~ircctor or of u person authorized by him, together with the date of the signature and the imprint of the Director's seal. (2) The signed copy of every deed plan shall be deposited with the Director and it shall h~ the official copy and the evidence contained in this cfficial copy together with the authenticated•survey plan upon which it has been based shall be evidence of the authenticity of the deed plan. 72 (l) A deed plan which is withdrawn by the Director shall be cancelled by him and the evidence of the cancellation shall be the word "cancelled"inscribed on the deposited copy,supported by the signature of the Director. (2) The duplicate and triplicate copies of a cancelled dead plan shall, if available, be withdrawn from the person in whose custody they are kept and shall be destroyed. PART XI~ MISCELLAlf~OUS 73. All levelling operations shall be undertaken in accordance with the Departmental Guidelines on Levelling issued by the Director. 74, (1) Every person shall on payment of a and prescribed fee have access to any published map or plan in the. possession of the Director. (2) Tile ft:e, uf twenty dalasis shail be paid in advance by any person who is not a licensed surveyor or on government dnty for access to any unpublished information or plan. State's Copyright right of maps 75. (1) The State shall have the copyright of all maps published by the Director and and of all plans deposited with the Director accordance with the provisions of section 14 Act. in Of the I (2) published copyright a royalty No person shall publish or cause to be a copy of a~y map or plan of which the is vested in tb~ State without payment of fee as may be determined by the Director. SCHEDULE I FORM l: APPLICATION FOR A SORVBYOR'S LICENCE 1. Name of Applicant or Firm .............................. . • • .............. '"' ... ,. .............................................. ♦ ••••• 2. Address ................................................... . 3. Qualifications of the Applicant or Surveyors of the Firm Name of Insti tution attended Year of Main Field Attendance of Study Qualifica tions obtained ................................................. " .............. . 4. Membership of Professional Institutions (if any) . . . . . . . . .. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . 5. Professional experience in land surveying ( List down each employ ment in the reverse order starting from the present one). Use additional sheets if found necesaiu:y. 1. Period of Employment From ......... . To .......... . Title of Post held: ~ature of Duties 2. Period of Employment Title of Post held Name and address of employer From To ............ . Name and Address of Employer/ Nature of Duties ♦ • ♦ ••• ,. • ♦ • • • ♦ • ,. •• ♦ ......... + • • • • • • .. • • • • • • • • • • • • • • • • • • • • • • • • • • ♦ ..... . 6. List of Photocopies of Certificates and Testimonials submitted in support of this application ••••••••••••••• ♦ •••••••• + • ♦ + ................ • •••••• + ••••• ., ... . I, the undersigned, decla;e that the particulars given above and in the attachments are.true to the best of my knowledge. I am aware that if any Stdtement or document attached is found to be untrue, I shall forfeit the licence issued to me and disciplinary action would be taken against me by the Land Surveyors Board. Date ............... . Signature of Applicant To: The Sec~etary Land Surveyors Board FOR OFFICIAL USE ONLY 1.. Name of Applicant.. . ............................... . Application No ........... . All particulars in the application and documents attached to the application have been checked, verified and found to be in order except for the following: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. ~ . . . The applicant is recommended/not recommended for the i::isue of a licence. Date .............. . Signature ~f the Secretary, Land Surveyors Board 2. The recommendation of the Secretary has been accepted/not accepted by the Board in its meeting held on ............... a»d the applicant has been issued the surveyor's licence No ..... /not issued a surveyor's 1 i cencP.. Date of Issue ............... . Date Date ........................ . Signature of Secretary, Land Surveyors Board Signature of Chairman, Land Surveyors Board FORM 2 (a) :NOTICE OF GRANT OF LICENCE TO A LICENCED SURVEYOR This is to notify that Mr/Miss/Mrs ............................... . of ............................................................... . (address) having satisfactorily proved his qualifications as a surveyor as required under section 8 of the Survey Act, 1991, is hereby licensed for the survey of lands within The Gambia, upon payment of the prel"cribed registration and annual fees and subject to the provisions of the Sur...,.ey Act and the regulations made thereunder. Dated this ...... day of .......... 19 .. Registration No ....... . Chairman Land Surveyors Board (b) SCHEDT.7LE OP PEES TO BE PAID SY THE LICENSED SURVEYOR (i) Under the provisions of section 7 of the Survey Act, 1991 all licensed surveyors shall pay an initial registration fee of D1,000 within one month of notification of registration. lii) All licensed surveyors shall, in addition, pay an annual licence fee of D1,000 before 31st December for every following calendar year. (iii) All payments shall be made to the Secretary of the Land .surveyors Board. FORM 3: REGISTER OF LICENSED SURVEYORS Registra Name Address Qualific Licence Licence Reasons tion ations granted/ revoked/ for number notified notified revoca tion of licence FORM 4: SUMMONS TO WITNESS In the matter of (Name) In the. mat-t-.e.r of the Survey Act, 1991 Department of Lands and Surveys Banjul The Gambia Date: ...................... . Ref.No.: .................. . , a licensed surveyor To: ....................................... . (Name & address of person summoned) You are hereby summoned to attend before the Land Surveyors Board at ............................. pn the day of ........... 19 (Name & Places) at the hour of .............. and so from day to day until the above matter is hearrl t-o give evidence respecting such matter and also to bring with you and at the time and place aforesaid: (specify the documents required) Given under mv hand this ...... day of .......... 19 ... . Secretary, Land Surveyors Board FORM 5 (a): GAZETTE NOTIFICATION ON GRANT OP SURVEYOR'S LICENCE It is hereby notified that the following persons.have been granted su~veyors licence by the Land Surveyors Board of The Gambia under the provisions of the Survey Act, 1991. Reg.No. Name Date ..................... . Address Date of Grant of Licence Secretary, Land Surveyors Board (b): GAZETTE NOTIFICATION ON REVOCATION 01" SURVEYOR'S L:ICENCE It is notified that the surveyors licence (s) issued to the following persons have been revoked by the Land Surveyors Board of The Gambia with effecr from (date) .................. . Registration No. Name Address Date ........................ . Secretarv. Land Survevors Board (CJ: GAZETTE NOTIFICATION OF SUSPENSION OR TERMINATION OF SUSPENSION OF SORVEYO~'S LICENCE It is notified.that the suspensionftermination of surveyor's licence(s) issued to the following.persons has been lifted with effect from the dates indicated against their names: Date or·::;uspens1on/Ter Reg.No. Name Address mination of Suspension ... • .. ,. . . . . . . . . . . . .................... . Date ..................... . Secretary, Land Surveyor's Board FORM 6: APPLICATION FOR TEMPORARY CLEARANCE FOR INTERNATIONAL SURVEY FIRMS TO OPERATE WITHIN THE GAMBIA 1. 2. Name of firm Address 3. Name and Address of person/institution/or agency who has commissioned the firm. 4. Names and Qualifications of Surveyors taking part in the survey work in The Gambia 5. Purpose for which survey is commissioned 6. Brief description of the scope of survey work (Attach additional sheets if necessary) ...................................... · ....................................... . Date ....... -............. . Signature of the Person authorized to represent the Firm To: The Secretary Land Surveyors Board FORM 7: TEMPORARY CLEARANCE FOR INTERNATIONAL SURVEY FIRMS TO OPERATE WITHIN THE GAMBIA Y?u are hereby given permission to operate within The Gambia for the specific purposes of ............................................... . during un~er the conditions specified below: (state period) 1. As per paragraph (c) of section 5 of the Survey Act, 1991, you are required to pay the Land Surveyors Board a licence fee of D ............... for you to operate within the country. 2. You are required to submit copies of all survey data and maps you have collected, compiled or processed to the Director of Lands and Surveys. 3. You have to notify this Board of any changes in your staff positions as well as changes in the scope ,of vour ooerations within the country. Date .................... . ~ecrecary, Land Surveyors Board To: FORM 1: SCHEDULE II NOTIFICATION ON TESTS TO BE CONDUCTED BY THE LAND SURVEYOR'S BOARD With reference to your application for registration as a Licensed Surveyor, the Roarc1, after careful evaluation of your qualifications and experience, has decided that under subsection (2) of Section 8 of the Survey Act, 1991 you are required to sit for tests on the following subjects on the dates and places mentioned below: Date Place where tests are to be conducted Subjects A copy of the ~yllabus for the subjects, as approved by the Board is enclosed. You are required to complete and send the attached Form 2 together with the payment of test fees of D .............................. to the Secretary, Land Surveyors Board on or before Place Date To Secretary, Land Surveyors Board FORM 2: APPLICATION FOR TESTS TO BE CONDUCTED BY THE LAND SURVEYORS BOARD Name and Address of the Applicant I hereby submit my application for tests on the following subjects and enclose a payment of D ................. as test fees. Subjects: My National Identification Carn Number i! ...................... and the· same shall be produced at the time of the tests. Place Date Siqnature of Applicant To: The Secretary, Land Surveyors Board SCHEDULE III FORM 1: NOTICE TO LICENSED SURVEYOR TO CORRECT OR AMBND H::CS SURWY WORK Ref: (Name of che survey work undercaken by ,the Licensed Surveyor on behalf of the Government) You are ~ereby notified th'at the following errors/discrepancies/ omissions have been noticed in the above mentioned survey work under-taken by you. (al Field Notes ........................... , ................. . {b) Computations ............................................ . {c) Survey Plans .•............•..............•.............. You ~re required to correct the above mentioned errors, discrepancies o= .omissions at your own expense and to resubmit the documents on or before (Specify Date) You are further notified that, if the necessary corrections are not undertaken before the specified time, under the provisions of the Survey Act, 1991 it shall be lawful for me to undertake such correction and to recover the whole cost of such correction from you. Date .....•........... Director of Lands and Surveys To (Name and Address of the Licensed Surveyor) FORM 2: APPLICATION FROM LICENSED SURVEYOR TO DIRECTOR OF LANDS AND SURVEYS FOR INFORMATION ON EXISTING SURVEY . L/We .................................................. have been (Name of the Licensed surveyor or licensed firm) commissioned by ............................................... . to undertake the following survey on plot/property ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . at ............................. . Description of the Survey Any previous survey data pertaining to the above mentioned property/ or· its adjoining properties may be made available to me/us. A payment of D ............. is enclosed to meet the required charge. Place Date Signature of the Licensed. Surveyor To The Director, Department of Lands and Surveys FORM 3: AUTHORIZATION TO ENTER UPON LAND FOR SURVEYING PURPOSES You are hereby authorized, unuer the provision of section 15 of the Surveys Act, 1991 to enter upon any land for surveying purposes. Date . . . . . . . . . . . . ~ . . . . . . . . . . . . . . . . . . . . . n1rector of Lands and Surveys To (Name of Government or Licensed Surveyor and Address) Sea1 of the itector FORM 4: NOTICE TO OWNll:R/OCCUPitR OP LAND BEFORE ENTRY FOR SURVEY PURPOSES You are hereby given notice that the undersigned, on authority from the Director of Lands and Surveys and under the provisions of section 15 of the Survey Act, 1991 shall enter upon your land situated at on .................... or during the period from ................. to ....................... for survey purposes. Date ................. . Government/Licensed Surveyor To: . . . ..................... ~ ......... - .. . MADE THIS ••• 9'f!J .•• DAY OF FEBRUARY, 1995 CPT. YANKUBA TOURAY MINISTER FOR LOCAL GOVERNMEN'. AND LANDS Printed by the Govcn:mcnl Printer. Under the Ministry of l11forn1a1ion and Tourism Banjul. The Ga1nb1a -3S81:>9)/:!)CI.