Cooperative Societies Regulations

12. Gt·tHTal me1·t in,gs !'.~. Tlw committt'<'

14. Secr('tary I :J. Treasmn I Ii. Employt•t·s Ii. Sccuri t y uf ollirn, or nn plo, 1·1·s IH. Compulsory by-Lms I!), AnH'ndttH'nt or I!\ -hws 'J.0. Annual rt·turn 'J.l. Audit and Supn,i,ion Fund 'J.'J.. Copies of <'11 l rics 'J.'.1. Rl's<'r\'t' fund 'J.+. Refncm·<· ofa di,pute to the Registrar for decision or '25. Appl'al in ll'rtns ol' section -19 the Act FIRST SCHEDULE Application liir Rq~istration of'a Co-operati\'l· Society SECOND SCHEDULE C('nifictlt' of Rc_gislratiun THIRD SCHEDULE :\'01ifkatio11 of :\mendmcnt ol' BY-Laws.

1. Thl'Sl' Rl'g1tla1io11, lll,I\ IJ!' dlt'd as lill' C11-opn.11i,T S".-it·ti,·, ( ,1.,111111 ){ cgula I ion,. 2, In these Regulations 111,,·,p,,·1.11, .. 11 "the Act" means the Co-opcrati,·c Socit·ties Art. 3, Th<' Registrar shall kt·t·p or cause to be kept at his ullin· a rq.~istn R.. ~i,1n 01 whnein shall be entered particulars relating to the registration (Ji' ,11cil'ti,·, " 11 i.. ii<', and tl>1<'ir by-law,. and which shall be open to inspection h~· tht' pul,li, at all reasonable 1imes and frn· of rharg('. 4, :.1 ! E\'ery application llir the registration of a soril't\ ,h;dl lw ,111,- R,·~i,1ra1i"" mitt!'d to tlw Rt•gistrar, in th!' l<,rm st·t uut in the First Sdwduk. ,,i ""i,·ti<', A.2 CAP. 42:031 Co-u/matfr,, Societie.1 Cu-upn111i, ,, So, 1, 11,, lfrgu/a/1011., '21 \\'i1h <'\Tn· application fc,r rn;is1ra1ion there ,hall be f<,n1.1nlcd to the R1·gistrar thn'l' rnpies in Engli,h uf the h-L\\\, \,·hid, thl' ,1iri,·t\ prnpos('s lo adop1. :l, \\'lirn the R1•!.!;istrar rcgi,ters ;1 ,uricty he •dlilll l<1rward t() it. li1·1· ol' rharg(' 111 a cn1ilica11· of' rl'gistra1io11. issu,·d undl'r hi, hand, in th<' ti,nn ,1·1 out i11 thl' St·rn1Hl Srhedul,·: ·/;,amp,· in English of'thl' IJy-1,rn, ,,1'1he ,oci1·1y as registered I>, lii111. duly ,cnclorst'rl and signl'd liy hi111: 1, a mp, oftlw .\1·1 and of.di n·g11L11iom made thn,·utHler: rl a11rl whnr 1lw Registrar rnnsir!,·P, it d<·sir,tlik to do so a 'l\11 ,111., tra11•dation ol' ill<' regist<·r,·d by-l.1\\s of thl' Soci1·t,·. or I· I In l'.IS(' ('()1){\irt betW\'t'll tlH' ,·11pics of the ll\-laws l'('(l'!Tt'd 1(1 Iii par,tgraphs •b1 and d of'sulJ-rn;ula1i"n Ti thl' 1op, rl'li·rred (() i11 p;ir.1- graph , h' ol' that ,ul1-rl'gulatiu11 ,hall 1'1,·,·ail. F,,,, payablt· 5. The li'l' pa,·abk in terms 01',l'l'li1J11 / '.! ol't!H' :\ct iclJ' the n·gi,11,1111,11 1 ""' 1<·14is1ration 01';1 ,orirt, shall lH' R:Z. ,,,.,,,. il'ty :\dd1<·s., of' 6. Th(' Rq.~istrar shall e111n th\' .iddn";s and ;111y rhange of ,iddn·" ol ~rn·icty to be t'\Try rl'gi<;11•1-ecl society in lhl' n·gistcr rt'lt·rred 10 in n·gulation :l .111d ,hall r,·gistl'rcd notif~, tilt' ,ociety accordingly, lfrgi,ter of 7. (I; E\'ny rl'gislcr('d socil't, shall maintain a rn;i,tcr or m1·1nl,cr, IJH'lllbers, and showing liooks and acn,unls: a th!' namr, addrt·ss and 01TlljMtirn1 ur e,1d1 111n11l,l'r: ·b, the date on which each mt·mber\ name was 1·ntrrl'cl in thl' rq;i,trr: /' the ,·alue of shares held by \'ach 1m·mber: d1 the date on which any member, ,·,1sl'd to bl' a 1111·mbcr: and 1" the nomim·t· appointed in arrn1da1H-e with rl'gulation 9. '21 E,·1Ty registered society slwll hcp such accounts and sh.di 11,1· s1H h books as the Rl'gistrar may from 1iml' to time direct. ~l"1nl,rrship 8. ( l .1 The dcrtion, admission, resignation and 1·xpulsion or m1·111 I wr, ot' a regislnl'd soriery ~hall be in ,udi rn,111ner and on ,uch condition, 11, th\' by-laws shall prt'scribt·, :Z: A lll<'llllwr withdrawing. 1Tm11,<·d or expdkd from a ,,11i1•1, registered with unlimited liability shall, after expiry of the pl'ri(lcl prr- snibecl in the by-laws, be entitled to r<'paymen1 ,,·ithou1 intern1 111 ,111, money paid by him or his precl1T1·ssor in interest towards the pur('h,ht' of' sharl's in the said soril't)', :1 · A llH'll1ber withdrawing. J'l'lll<1,·1·d or \'Xpcllcd from a ,rn·il'I\ rl'gi,tered with limill'd liability ,hall ll1>l be e111i1led lo (kmand frutll 1lia1 sol'it•ty n'payment of' anv lllOIH'\ paid I>,. him towards the purrh,ht' ol sharcs till'r<'in, but shall be entitlt-d lo transfer his shar<'s to any n1t·111l)l'r of' the society or to any person appruwd by the sorit·t~· as a m1·1nl>n, suhj<'ct, however, to the provisions of ,<'nion 1.4 of' the Act. '·I I No registcrt'cl society shall fix am· limit to thl' 1rnmlH'rof'its 111t·ml>cr,,

9. I .1 On admission to a regisll'J'l'd S()riety each mc111hl'r shall 1101ni11al<' in \\riling one person to whom his nwmi>l'rship and share in thl' r.ipi1:1I of' 1hr sodety may be transferred 011 hi~ d!'ad1. Co-opera! ht SocietieJ lCAP. 42:03 .\.3. Ca~(1/Jt'l<1/ii•e Sor /!'111 I Rq:ulali1111) (21 change of a nominee .ippuinted in tnms of sulJ-rn;ub1i<111 :\11\' I I slrnll IJe madt· in wriring and ,iL!11t·d b,· the mc·rnb('/' in tlw pr,·,c·n,·c ol' IW\> a1\\·s1i11g \\it1ll'~st·,. :I· hTn· app(Ji11tmc11t ur cliang,· <1I ., nollli11t·c ,h,tll be n-i·llrd,·d i11 tll<' n·gislt'l' uJ' /lH'llllw:,. : 1 · 1-'i,r dH' purpo:;es of' it 1r.t11~/1·1 1,1 .i 110111i1H'L', l11t· value oJ' ,1111 ,l1,1n• i11 thl' r:1pital ol' thl' society slt;1ll Ii" r"prcscn1t·d Ii!· dH' sum an11:tlh p.iid li,r rhat ,hare hr the nH·mlH'r. :> \\']1.-r,· illl~· 1110111·, ·,s p.,id {(I .i 11,1111i111·1· who i, a mi11(/r :1 n·rt·ip1 !.(i\'l·11 1·itl1,·r \Jy t\ll' minor or \J1 his gu;rn\ian ,lial\ br .1 ,ullll'irnt di,, li,11~•· 1<, the n·v,is1c1Td s,H·i1·1y makinv, t!w p.1,nw111. 10, .\ stKl1·1v rcgbtrn·d with 1111limi1nl lialJ1l1t\ shall Jh>I p.11 ;i111 lli,,,,, 1, •• , di,·id1·1Hl 111 ib ,h.irdioldt·rs until tlll' lfrgirn·,ll' rrrtifics in 11 ri1i11~ 1\i.11 \> 1"1 11 • dw 1-rsn\t' i'11rn\ ofsudi so(il'l\ i, su!litirnt to rn\·n its liabi\iti,·, '.L · :\" di\'id('nd shall bl' paid l,1 .tlly n·c:is11·n·d ,ocit't1· ll'hil,· ;1111 rl.lim dur l'rnm the soric1~· tu ;i crcdi1u1 n·mai11, u11s.iti•;/i1·d. , :l 1 ~o rcgisu·red sol'it·ty sh;ill pa1 ;i di1·ick11d tu its m1·mb<'r, 1·:-., t·,·din~ :i per lTlll111n per annum on ,hare t'.ipit.il actualh· paid up. •l Th(' R<·gistrar may by ,!.(t'llt'ral "r ,pedal ordl'r din·ct that :1 r•·l.!;i,1 .. n·d I st,ril't') ,11:111 not pay a dh·id<'nd or sli,tll pay di\·idends al a n·d11n·d 1-.11,· so lon)1; as it rc1.:ei\'cs loans or d!'posib l'rom non-nwmbers.

11. E1·t·1')' society registered with unlimited liability shall, fn,m tinll' \1,1,111,11111 10 time, fix in a .l{l'llt'ra) rneetin.!.( th<' maximum liabili1\' it ma, i11rur i11 lu;111s or d<'posit.~ from non-nwmbcr,. The ma:ximwn so fixl'd ,hall 1 1· 1 ,1tl,jcct t" ilH' ,;111t·tio11 of the Rl'gislrar. who may al ,111,· litnl' n·dwc it. :\D registnnl. socil'ty ~hall rc,·,·i,·e )nan, or di:po~its \,liich will 111;1kc ·11, li,1hili1y ,·,,·t·ed the limit san<'tioncd l>v the H.t·gistrar. 12. r I El'ery 1Tgis1ered soci1·ty shall from tiJll(' tu time hold \!;1'1H·r:tl (~('Jlt't,11 111t•,•1ings "' jll'o1·idt'd in its by-laws f(,r the disposal of' 111·ccssarv l,mi111·"· lllt'l'till'..'.. inrl11ding 11 tlu· l'i('('tiun, r1·111ol'al or suspnhi"11 of mrmlicrs of' the Co11rniit11·1·: 1 - h' th<' ,·onsiclcration of the annual l,;tlant'l' sliect ;rnd the di,prn:d .,f ,H·,·11111ulat<'d f'unds: , , thl' , "midn;i1ion of' th<' ;111dit 11ut1· and ,11\\' inspcl'lion 11t1ll' 111;1d,· by 11r <HJ hd1alf of the lfr~istr;11: d thl' tixinµ;. in th(' n1s1· of a ,uciet,· r.. 1.;istnnl with unlimitecl li.tl1ili1,. of'a nrnximum liabilit,· which it ma, incur in term, ofreguL11i1111 11. •J Q. u1·,tions bdi1rc a gcnn.d nn·vting shall be ckcided, unless ()tl1n- \\'i,1· spl'rili,ally prol'ided, by ,1 111ajori1, l'Olt' ol' llH'111lwrs !)l'l",l'lll. L,,clt lllt'IJliwr p!'t'\!'111 ~hall ha\'(' one· \'ot,· .,nd no mon·, irr\'spt•cti,·,. 111' th, 111111ilH'r ()f ,liar('s lidd by liirn. pro\·id('(l that in rasl' uf' an e<J11ali1, 111' \'t,11·, the Cliainnan shall hal'e a casting 1011·. Exrrpt as prnvich·d in ,r, ti1111 2·1 of' tht' :\ct. 110 proxie\ shall bl' a Ilowt'd. · :l I Th!' R!'gistrar may al any timt n,n\'tnr and pn·,ide over a ,pccial g!'n('ral mcl'ting in surh manner and at ~u,h time and place as IH' m;l\ din·c1. H,• lllay al~o ~1wdfy what matl!'l'< shall be discussed al any ,w·h l..R o l J~JI A.4 CAP. 42:03] Co-o/1aative Sorie/11'.1 (.'u .. u/1oatnt StJ(it'lfr.1 Hf/,:tdat1r1111 llHTting. Any such llW<'ting shall have all the powcrs ofa l(('IH-ral lll<'1·ti11g rnllcd in accordann• \\'ith the l>y-law of' the so!'il't\' cm11·1·rn<'d. 111 th(· case of'a 'jHTial .¼<'IHT,d llHTting n·frrred to in ,1il,-rn!1ila1i1111 : :I , tlw Rq;i·mar shall 11 111• ('11titll'd to din·ct tl1t· nwt·tinl( tu proccl'd. 1111111·i1h,1.1ndi11~ 1iic ;il,st'll(T ur a <jlllJl'lllll as pn·,crilwd i11 thl' l,\-!;111, ,,!' tll<' ,,11'1!'\I , "nn·nwcl: and b il()t IH' \'lllitkd tu \'Ott· 1·:-.ccpt 011 an <'quality oi' 1,i1,·,. i11 1,hi, 11 cas1· !It' shall ·ha1·1· ,1 l'ast ing \'Ott·. ''.>' Thl' Rc!_{istrar 111;11· deln:atc to any pn,t111 any or ,di ,ii' tlw jH>\\1·1, rn1dt·rr<'cl 011 him in ,ul>•IT!.{tiiations ::1 1 and I'. ti· \\'hen· thl' Kegi,trar or ;111y person tu \\'hom a dl'ic1.;atirn1 h;h lw,·11 made in ll'nm of sub-n·gulation .'"l! directs a meeting to proffl'd in tl'rll1' of',ub-n·l(Uiation !4 !a that tlHTting shall ha\·1· all the po11cr, 1il';1 g1•11n.tl 1 llll'l'tini.; ntlkd in accordance with the bv-laws of till' soci1·t\ c"11n·rt1l'd The rnm• 13. The mcml)!'rs of the rnmmitt,T of a registncd s1)('ict1 ,h;ill mince lie l'l1•,·t,·.d at an annual l(t'lll't'al meeting of'thl' ,ocit'ty ,111d 1111kss oliHT11·i"· pn,\·i1!t-d in the l1y-l.ms ,hall. subject to the pro\'isions of ,11l,-rrgul.ttio1, :2 · ,i.; hold ollire until the next annual gl'rll'ral 111l'l'ting. 2 \o llH'll!ber shall lie qualified fr>r elcrtion to th!' rn111111ittc<' if 11 lw is under twent,-om· yrars ofagt': or ;/J, lw holds any oflin· ufprolit undl'r the socit'ty, being ;1 ""·i1·t1 otlw1 than a prndueth·,, industrial or ha11dinaft sodcty otll' ul' 1h,· ol\jt•c1, of whirh is to prn\·icle pai<l work for its n1t·111bcrs: or (r1 hl' carries on for hi, pri\;1t1· profit any trade or businc,, in \,hicl1 1lw ,ociety is engaged: /d! lw ha~ been comictecl of' any offence innJlving di,hrnH·,t, or ha, lwcn imprisoned li1r six 111011ths or more. ·'.:I' .\ member of the l·ommittcc shall n·as1· tu hold 01111,· ii' '11 ltt· ceases lo be a sharehold1T; · h, he is declared insoll'l'lll: · c ! II(' becomes of un,ound mind or otherwise infirm: d lt1· is convicted or any offence im·oh-ing dishonesty or is imprisonl'd l,,r six months or more: '1" II(' accepts any ollire of profit under the society, bein_g a suti(·ty othr1 than a procluctin·. industrial or handicraft sodct,· 0111· oi' till' ol.ijc.-1, ,,l'whiclt i~ to prm·ide paid wnrk fr)!' it~ nwmhers; :p \w carries on for his pri\·ate profit any trade <>r b11,i1H·,s ·,11 ll'hir\t till' socil'ty itsclfi, engaged; or :g_: ill' is removed by the society in general 111t·t·ting. (4, The committee shall exercise all thl' powers of surh S(H'iet\ l'xn·p1 those n·ser\'cd for the socictY in general meeting, and ,ubjcct to an\ restrictions laid down by the socit't}' in general meeting 01 i11 1lte b\-la11,. 15_1 The duties of the rnmmittt·e shall include the following Co-o/n!rative Societies ICAP. 42:03 Co~o/JITfllii, Son'etir., Rt,J!Ulatim11 /11 to rnmply with the :\ct and all regulations mad<' thnr1111dn. and with the b,·-laws of'the soci<'ty; /, to maintain ll'lll' il!'l'Ul'flll' iilTOUllt,: :1 to k('ep a tl'\I<' affount ol' the assets and liabilities ()!' the ,1,cH·t,: ·rl · to kt-ep a t·orrect rn.;istn of llH'lll lwrs: 1· to lay bdiJn' the a1111u,d l.(t'tH-ral mc<"ting a statemt·111 ,Ii"'' inl( tlw inro11H· aud expenditun· l\,r the y<"ar. a profit and lo,, ... ,t>11111 ;111d a balance shtTt duh nTtiliccl by the Registrar; .J tu scrutinize at l'\'l'I'\' ml'l'ting thl' accounts and bank 1,t,oks of' the society and lo ins pert and rheck the cash in hand: .~ 10 focilitatl' tht· inspection of the arcounh and book,"' tlH· ,orit·t, by any pl'rson authorized to sec them; and (h in the case of a society making loans, to sec that swh loans arc applil'd to tlw approved purpost·s for whil'l1 they Wt'!'<' ;Hh-:111t·1•cl. :b· In the conduct of' the .dfairs of a registered soci('ty the nwmbcr, of the committee shall exncise the pruckncc and diligl'ncr ur ordinal'\ men ol' busint'ss and shall be rc~ponsiblc for any loss su,ui11,·d tl1rou~h any of' their act, which are rn111rat)' to law, the by-laws ul' tlil'ir soril'l\ or th(' din·rtiuns of' the s()('i1·ty in gl'nl'l'al mn·ting. 14. : I I Tht· CommitttT of' a registered ,ociet,· shall appoint ,1 St'tTl'tar, -~" n 1:,,, and, subject 10 th<' pro,·i,ions ol' ,ub-regulation :21 and 10 ,Ill\' sralc, ol salary laid down by the society in general meeting, shall ha,·t· powcr Ill fix the remuneration for his scr\'ires. 2 · The Sl'l'ITtary, if' a nH·mlll'r of' the rommittcc, shall he unpaid. : :I· The rnmrnittcc may al any time suspend or dismiss tht· serr,·tan for any failure to pe1fon11 or irregularity in his duties and in such n ,·rn shall inform the Registrar immediately. 15. {I,: The committt•t· of a registered soci1·ty nrny appoint u111· ut' it, J ,, .• ,",1,·r nu111her, not being the Chairman, to lw thl' tre;1surer of tht· "'cil't~ a11d in such r.isc shall sci out his du tics and his relation t•. the St·, 1,·tal'\ oi' th, Socictv insofar as the care, security and sak custor· ,· of thl' lll<>IH'\, , ii t ht· sorietv are concerned. · ') · The rnmmitlt'e may at any time suspend or dismiss thr Trcasur,·1 for any failure to perform or irrq,:ularity in his duties and in rnrh ('\'l'llt shall inform the Rcgi_strar immediately.

16. (I) The committee of a registered socict\' may•-- l.,nplo, ,·t·, ia' appoint such clerks or employees as it ronsidns rt(·1·(·,,,11,: ,111<1 ; hi fix th(' salary ol' c\Try surh rink or employee, subjcrt to :1n,· scale, of'salary laid clown by the society in general meeting. i.:2} Every clerk or employee appointed under this regulation shall !10ld office during the pleasure of the committee.

17. A regi~tered ~oril'ty may require any ollircr or empluycc tlwreol'. S1·1 urit,· ol' whose duties involve the handling or custody of its funds or property. illicrrs or 1 to gin· security in such form and amount as it may dirert l<>r tlw honest "lliployt'n and diligent performanr(' of his duties. A.6 CAP. 42:03] Co-opera Ii l'I' Societies Cu .. oj)fl<l(il't' S111 iflit.1 Rtgulalimu Compulsory 18. ( 11 The by-laws of a prnposccl society shall contain pn,,·isi1111 liy-laws in respect of the followin,g matters: (111 the name oftlw society; (h) the registered address of the ,ocicty; (c1 the ob_j(-cts for which the society was established: (d! tlw purposes to which the funds ol' the stKiety ma~· hl' ;qiplicd: (e,I the qualifkations for mt·mbcrship, th(' terms of ad111issi1111 01· members. and the mode ofdcnion; (jJ the nature and CX!Clll or the liability or llll'llliJns; lg\ thl' withdrawal and l'xpulsion of 1111•111lwrs. and thl' pa,·m,·111,. if any, to be mack to such 111rn1bers; (//! the transfer of the share or interest of members: (ii the manner of raising funds, including the maximum rate uf i11te1\·,t on deposits; (j) the disposal of accumulated funds; (k\ general meetings and the procedure and powers of such nwetings: ([\ the appointment, suspension and n'moval of memlwr~ of' thl' committee and officers. and the powers and duties of the crnnmittct' and officers; (m\ the authori:1.ation of an oflicn or ollicers (0 ~ign d(H')ll11<'1llS ()Jl lil'half oft he society. (2, If the olijl'rts of the prnpost'd society includt• the crrati()n ()r l'und, lo be lent lo the members. addirion,il \"·.laws shall h,· madC'on th,· li,llm,·in!f matters: (a\ thl' residence of the members: (bl the conditions on which loans 11i;1y be mack to members. indudim; Ii) the rate ofintcrt'st; !ii) the maximum amount which may ])(' knt to a mcmbn: (iii) extension of the term and renewal of loans; (iv) the purpose of loans; :v) security of repayment: vi) the maximum period for \\'hich loans may be made. (3) The by-laws of a society registered or about to be registered under the Act, may, subject to the provisions of the :\ct and these rl'gttlations. contain provisions regulating the affairs of such socict,· and the promotion of its stated objects and shall not be limited to the matters enumn,ttecl in sub-regulations (I) and (2). Amendment 19, ( I J Subject to the prov1s1O11s of section IO of the :\n and of by-laws regulation l8 any additions or ,unendment lo lhc by-laws of a rq1;istcrcd society shall only be made by resolution at a general meeting of the society, reasonable notice of which has been given to all members. Such a resolution must receive the votes (which may be in writing) of a clear majority of the total number of members of the society. If written \'Otes arc used. ,·oting papers must be sent to all members and the written ,·otes must be examined U/.0. l/lY7> C:o•Uflt' /'/t I i,·c Socit'lit'.1 [CAP, 42:03 .\.i (,u-o/1t'lt1/l,1 .\1>,/if/1'\ /{(_~•1t/11Uur1, ;111cl <'tllttlt('cl at a gt'IHTal tlH'l'ti11~ ;11 \\'hich th('l'l' i, pn•scnt ;1 q11on11ll i11 t('l'fll, <>i"thc l)\·-la11·s oi"thl' ml'i<'t\ n1nn·rncd, , :.! · :'\otwith,wncling thl' pnl\ i,in11, of'sul,r('guL11iun \ J, an, I,, -l.11,, .111d any amcml111l'tlh which ha,·<· !'('l'('in·d till' pr!'l·ious apprn1 ;ii nl· tlH· Rq!,i,1r;1r may lw adllptnl Ii, ;1 m,1iori1-y ol' \w1,-ll,in\s o\' 1I\\' \\\rn\kr~ pn·s<·111 at a _gt·tHTal llHTti11g i11 n·,p,·t'l of'll'hid1 du(' notirc oi'tlt,· i11tl'11ti,111 to disn1s, ,11\'11 l)\•laws or ,11nc1Hl1n,·111s has lwcn gin·n. :~ \\'h(·Jl anY l)\· .. Jinv i, tuncndcd. thr socit·t,· ,!tall send to llH· R{'!.!.i"'11-:tr along 11ith any rn1;Y thcrml: a ,Trtifiratc in tl;c fi1r111 set out in the Third SrlH·duk signrd by tlw Chairn1.1n ol' tlw ron1111illl't' ,md \\11· Scn1·L1r, of'IIH· ,o('ic1,· tu thl' efft•t·t that the pro\'isions of'suh-regulatioth I a11d :2 hercoi" ha\'l' hcrn rompli('d 1\'ith. ,:I Tiu· prO\·i,ions of r,·_gul:1tiu11 I ,:.! ,hall apply, 11111/oli, 11111/1111r/i,, to am application by a s1)('il't1· fi,r the n·gistratio11 of an a1n,•1l(lllll'11t 1,1 the b,·-b\\', or tli.11 SO\'iety.

20. En-ry rc.~istcrcd sot"icty sh;tll lwl<>rc t hl' !st day of' .Ju k ill 1-;1t'h .\1111(1,d It'· year sulJ1ni1 lo the Rcgis1rar an alltlltal return in tlw form prl',tTihl'd b, 111111 the Re~istrar.

21. Ii There is hcreb1 ,·nnstitutcd a fi1llcl lO IH' known a, tlH· .\lldit .\11d11 ,tlld and Stqwr\'ision Fund, and t·wr, rl'gistt·n·d ,1Ki1·\y sh.,\\. "\wn r.llkd Sup1 t, l,l11n upon to do ~o by the R('g-i~1rar, make annually a \'olltribution to such i'u11d. F1111d (2' Contribtttions so mack sh.di be hdcl I)\· tlH' Rl'gistrar and ad- 111illis11·red liy him oil behalf' of' the rn11triln11ing rcgistcrcd '<)('ictic,. ::l• The Rcgis11·ar ~hall report in n·er,· ,Tar to the ~linistn i11 rnpc,·1 oftlw i11nmH· ckrin·d from cumriln11ions,\l\l' txp,·ndi1un· lw h;1, ,,11,,·11111\\'d fi·om Ill\' fi1ml and the i>alan<T in his hands. ('I, The Registrar shall fix tlw :1111ou111 of' thl' ,innual ,rn11rii>ut.irn1 10 tlw rund or e\'cry registered ,oriet, railed upon to <'Ontribut1· to thc li111cl. The amount of C\'cry surh annual rontribution shall be subject tll a maxi- mum t>l'eithn 10 per ccnlum 1_ lO"" ot'tht· 11l'I annual profnsol' the 1·,·~is1,·1·,·d socil't)' or or I per cent um ( 1°") oft he gross annual t11rnm·er of' t IH" r,·gi,tn,·d society and shall not in any case lw less than RI.

22. Fur tht· purpost's of,fftion l!l of the .\ct a copy ofan ,·111rv in thl' (:"I''•·· .. 1 book of'a socil'ty may bt· certified by a rertificatl' written ,\I thl' fi>ot ofsu.-11 ,· 111111 ' copy, dt·daring that it is a true rnpy of such entry and that tlw book contai11ing thr rnt1y is still in th<' l'llstody ol' thl' socit•ty: su\'h l'l'rtifil'atl' being dated and signed by th\' S('l'ITtary or tlH' sol'il't\' and Oil\' llll'llli)l'I' or the co111mitt1-r.

23. I 1 Till' tTserve fund shall i>l' indi\'isil>k .iml m, 11w111l,n ,Ii.di R,·,, ,.,. '"'"' be cntided tu claim any specifil'd sharr in it. (2, The ITSl'l'\T fund or a rcgist\'l'l'cl socirt y (11\ may, with the sanction of tlw Registrar. lir utiliil·d in the bu,i1H'" of'tlw society or for rapital t'Xpcnditure: and i_/1 1 011 the liquidation of' a sm·it·ty. shall lw applil'd to disrh.irging tlw \ialiilities of tlw sori\'\y anti the n·paYnwnl nl' tlw :-.harr ,·;1pi1·.ll. ('.Ii In sandioning th(' utilization or application ol' thl' l'l'St'l'\'t• li1nd undt·r ,11h-rqi;ulation ('.2) a the R:·1.dstrar lllay impo~c such t<Tlll, ;i1Hl conditions as lw may ronsi<kr 111·n·"ary. A.8 CAP. 42:03] Co-opera/hi' Socielie.1 (.o .. u/1rrt1liN ,~111 i, /11'1 Urg1dati111h Reference of 24. : l Refr•n•nce of a di,pute to tlte Rq~istrar l<>r derision 111Hln tit,, I a dispute to pro,·isi<,11, of' ~!'ct ion 19 1 l I or the .\n may b1· madl' 1hc Rcgis1rnr I~ ,r decision ia! l,y the con1111it1ee: (hi Ii, the rcgi,tncd soci,·I\· in p111,uanc,· ol"a n·,olution in th.11 hclt;i\r taken in g<'neral llH't'ting: (c1 I" any party to the di,1>utc: 01 (di ,rhcn: the dispute concerns ;1 111cmlJer or the committ('<' ;uul tltc registered sorict ,·, by ;1rn· lll<'lll I ,,,r or thl' registered sorit·t,. :'21 En,ry rl'fr'tTnn' under this n·gulation shall be madr b,· a ,tat,'lll<'llt in writin_g addressed to th<' Registrar. Such statemrnt shall a lwclatcd: 1 /)\ spccil\ the cli,pute: ·r ,,·t out l'ull particular, of thl' di,pute: and ·d• I"· sig1wd by the µarty making i1. .\ppcal in 25, :\11y party appealing tu the Regi,trar in terms ot'sertion l!l :, ol liH· 1crms of Act sl1all do so wid1i11 0111· nw,11/1 of the dale of 11otifica1iun uf di<' ..,,•t·tio11 4~} nf award which is the wbjci;t ul' the .tppc,\l and in his notice of appeal shall lhl' .-'\t't specify the grounds on which he is appealing.

FIRST SCHEDULE BOTS\\':\NA Co-OPERATIVE Somnrns AcT [CHAPTER 42 :03] APPLIC::\TIO:\' FOR REC;ISTR.\TIO'.': OF ,\ CO-OPER.\Tl\'E SOCIETY iScniun G and Regulation 4· To b,, rnmplfi<'d l:l' the A/1/dir1111ls \\'e, the undersigrwd, lwn-l;y apply for the registration ofa Co-opnatin- .............................................. , ....... Socil'ty. :Enter name of type ot' Soril'ty, e.g. ~larketing. Consumers. l'tl'. 1 Th!' proposed full nam(' of the S11ri!'ty is: Thl' prnposl'd a rc,1 of opna t ion is: \\"!' rl'(jlll'St that the Sori<'ty ha\!· limitedrunlimill·d liability. · Ikktc whid1('\·n is not applicablt-_i \\'(' l'l'{)ll('St that Wt' bl' gin·n i11,1ructio11s as to the powl'rs. d11ti1·,. rl'sprn1siliilitil's and organi1.ation ul' a Co-opnati\'l' Society and bc advi,rd as to the drafting of' the by-laws ol' our proposcd Society. ,This scntt·mT mav be deleted., Co-vpo11tii'1' Svcfrtie.1 [CAP. 42:03 Cw,,/1(1(1/;;, .•,;!11 II ti,,\ Rrgfllalt11111 \\'l' crrtil,· that thr und('r,ignnl pl'rsons. i,('ing the applicant-. ;m· all o\Tr th,· ;1gt· oi' IH \'cars. and are r,·,iclent \\'ithin. or in ocrt1patio11 ,,!' 1.rnd within. die Socit't\'\ propo,l'd arl'a ol' operation: \111111, i11 Ulud; C11/1ito/, Reside11/ 11/ Si!!,11a/1111 extra 11;1111t·, 111;1,· be ,iclclt-d on attal'IH'd sheet·

SECOND SCHEDULE BOTS\\'.\:\'.\ Co-OPERATIVE Soc1ET1ES AcT [CHAPTER 42 :03] C:ERTIFIC.\TE OF REGISTR.\TIO~ Section .J ,111d Rcgul.1tion ·l a, a Co-opera l i\'l' sodct,· \Ii Ill . . . . . . . . . . . . . . . . . . . . . . . . . liabilit, and \\'ith addn·ss ,11 ................. , .............. in arrordanre with ,cction -l of the Co-opera tin· Sockties :\ct. iChapter .+2 :tU and regula1i"11 -I ,>i'th,· C:"- operati,-c Societies Regulations, 1%.J. Rcgistr,11io11 :\'o .................. . Gi, ,. t111der 111,· hand at .. thi, ...................... d,1, of. ......•••• A.10 CAP. 42:03] Cu-11/Jerati,·e Socfrtie.1

THIRD SCHEDULE BOTS\\.\.\.\ <'.( H)l'ER.\Tl\'F SocIFTl l·:, .\CT. CHAPTER -t2 :03 .\<>JJl·JC\TIO.\ <>F .\.\JJ:.\D.\ll·:.\l 01· BY.I,.\\\." \\'c .............................................. .. and S('!T('t.11'\ or thl' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' .. ' hl'rch, rn1ih th;1t at ;1 C,·1HT,d \ll'cting held 011 :l\ tl1;1t 1,11 that datl' then· \\'en· ...................... 1111·11d,,-r, or t lw ,oril't\' or 11'110111 , • , .. , .•.•••. , .. , . . . • , • • \\ \'I'(' }ll'l''l'll t at ill<' 11HTiing: 1rn·111bcrs ,·otcd li1r the ,111w1Hl111,·111: (41 that 1H•tirr ol' illl' meeting and of the propos<·d anwndmrnt *.ind ;1 ,· .. 1i11l,! p.1pcr 1 was issnl'd to ;111 llll'llllH't, of the sorict,· u11. . . . . . . . I.,, kt tcr n1t·,st•ngl'r or .............. , ..... . ;1, I ii,· , ·;I'<' JlJ;II' I.,(", Ible .. *Tu l,l' d,·lrtcd in ,di ra,t·s cxn·pt 1l11,_,. in 11·hi,·h ,·otinl.( papn, h;1,,· h·,·11 11,cd I.,, a ,,,.·icty ul'li111itcd li.i\,ilit,.