Regulation on consideration, approval and management of GEF projects

OFFlCl/\L Ci.\/El'Jl, REGULATION ON CONSIDERATION, APPROVAL AND MANAGEMENT OF GEF PROJECTS (Pmmulgated toge1/1Pr 11·ilf1 Decision ,Vo.08/200J/QD J3Kff('.V\JJ' of ,\Im: ./, 2001 of' the Aiinisler of' Science, lh:11110/ogy and E)11,iron111cm) C!wptu I Artie!,: J,·· Srnp,~ ofapp!Kaliun ! . T!,i,; Rcgubli.on prcscrih<is llw fonnnlatio11 con~ideratiun. approval :wd managcmcnl of prujr:cts finanu:d by the Glob,1I En\'irom11enl F11 nd (,1libl'(:,·ialul l(l GE!) ). lhe process of fonnulating, considering apprnvinµ, ;rnd nw1Hlging GEF projects sl1all comp!\ witl, l\\t Regulation all the use and niana1 :enw111. of oHicial dcvdopmcnt ass i st:i nee source of l he S wtc of the Soci ,1/ i st Republic of Vie!na111, the GEF's rcgu/alions and !his Regulation. A rtic/e 2. - r nterprcta1 ion of lcrrn s: GEF projects are those financed by tlic GFF aimi1:g to solve JllaUers in the enviro11n1en1a1 field, namely: bio .. di,,nsi\y, climatic change, ozone Jnycr ckplcti on, \\)\erm1tiona) waler resources nnd son degeneration. I'rnject ide,;1 means a 2-3 page written proposition supplying basic information about a GEF project and <ltsigrn:::d according lo tl1e form set by GEF. Project outline means a written proposition of l.5-20 pages devcloptd from a project idea with more details and dt5ig ned according to the form set by GEF Project documents are fi11al ones containing a 11 dcrai led information of ;l project, including budget duration and plan for implementation. These documen!s are prepared f0r the signing by the i.mpkmenting ageJ1cy and the host country before (be pro jec1 is implemented. PDf A mc,;:ms a written proposlt ion reqHest ing tl\e GEF lo fund an amounl ofup to USD 25,000 for tlie prepar:llion o(PDF B or project outline, and designed according to the form set by GEF. PDF H 111cm1s a ,vrittcn proposition requesting the GEJ, \o fond an amount of between USD 25,000 and 350,000 for the preparnlion of documents on the pr~ject am! nccessa1)· support materials, designed according (o tl\e form set by fl1cGEF PDF C mc;1 ns a wri.ttcm pnJ1)\1sition rcqi,csti.ng \he GEF to fond an arnoun1. of between lJSD 350,000 and 1,000,000 for the preparation of technical designs and feasibility stndy of a project capitalized at more than USD one n1illion, auddesigned according to lite form set by Ilic GEF ~'<0)~.,J \)ffiposition con\ains v<1ri.ons fornls of prnjec\ irleil, PDF A., l'DF B, PDF C and/or project outl(ttc. GEF project mobilization 1ncnns the process of nwhilizing financial aids froJH tl1c Gt:F for pruj:'cl propo,i[ ionE. GE!i's implr,nit'J1ling agencies ;11e lhosc respllJJSibk for ,1ssisling the formulation ofprojcc1s fo11ded b, I.lie; Global Fm·irmLm(·nt Fund au<l imple1ne:niing them thrnugl1 de:;ipi ia1 cd cxt:n tii IT bodiecs. Jmplc1 nc11ti11 g :1gr:nci('': i ndud1 1k· lh 1itql l'Jaf1011s J.kve!oprnc11t Progra111 ([ )NOP), th~, U11iwrl N.1tinns b1virnrnnenlal .Program (UNLf'J and lhe \Vorld J Lm.t: (\VI l) Lxc\..:utt,c b0di1:s an: l.hos;:; n:si,onsi.bk for d,iiJ,, actiYi tics of spcci fie µrnjccts. Executive bodi,,s may h; 1;ovcnl!!lC11tal agencies, ocher agencies of the United Na1io11s, 1w11--go\'ern111cntc1! orgilnization~ or mass org:rniz;Hions. Executive bodies slwll closely coordinate with Hie GEF's impkrncnting agencies in managing prqjects m1d be answerable to such agencies. The executive bodies me clearly defined in pro.icct documcn"\s. The GEF-Vic( nm u is the national coordinatini~ office for GEF and tasked to coordinate all GEF's activilies within tile cotmt1y The organi7ational structure of the GEF··Vic{nam includes mi inter-frn:mch steering board hcad<"d by 1/ie Minisll}' of Science, Technology and Environment and a standing office sect i.cm (the GEF-Vietnam Office) located at the Environment Department. Article 3.- The process of GEF prqject fornmlation. nmsider,1ti011, approval and management The proccs:c. offormufaling, considering, approving and managing a GEr project shall go through the following major steps: •· Prr.:parntion of GEF project propositions and dossier for rcgis1ratio11 of GEF project development; Co11sidera1ion of GEF project propositi.011s and drawing up of the !isl of priority projects for GEF mobiliza lion.: Pn,'Para1 i011 and fimtlizarion of GEF project documents: Consideratio11 and approval of GEF pro iccl documents; Signing of specific GEF project; Implementation of GEF project; · Monitoring a.ml evaluation of 1hr GEF project irnplernen1ation; Pre.•a cceptance test and ha11 d-over of GEF project's YCS\\\{ ClwptaII UfKPH.OCE:DURFS FOR CONSJDElUTION AND Al'PROVALOFGEFPROJECTS Artide -1, ·· Prcparnlion ofCiEF project prnposilions 1 Fornuil~tion or pr(! icct ideas ,Hld co11s1tlta1ion of cnHcemed parties: All orgwu111tioni; ,md indi'i'idu:.iJt; may 10nrmlate GLF [JJ'(~j~ci icka, nml consul! 1hc CO!l(\:rrn:d ,'JIU:t;ilizcd pc1rtic; Slll..:h ,r; the GLF.\iictnallt Of.liq: 111c r(:JHl.'.Si:nhllivt: oH\ees of \he UNJW a11d \VB i11 \ijun:nn. ·i ·1i()sc idea:; cumpiltibJe wilh ilw C,IJ'\ cxite1·ia ,,h: 1U b'°'. cnv11m1gcd lo be rt'.gistcrcrl h..11 du.•,.:lc,p, ,,, 111 1111.0 CI J' proir:cls. L t(,;gistrnlion for de;\ do1in1s:1,\ of G 1-J' prnju:1:;• :\ta 111 time. any ilgcncy 1ha1 wishc:s to develop Cil ::1; proicus 11w~ rcg1\1cr lhe dcvdopn1entof(iEJ- prnjed.·, ,1 ;i,, 1)1:; Mi:ii.-;tr: .. or Science:. Teclmolng\ and E,1virn1t1rn:nt/CiJ 1:r.-Vi,:t1w1,; Dossiers for registration oCGET project de,dopu1,::nt (Gl:F projec1 dossier.,) me ~pedlied iu h..1 tide j ol"thi,, Regulation. 3. GEF pn~ject propositions sl 1aH be dr.5igncd ncx-:ording lo ti 1e form set by the CJEJ ,· Accardi 11g t() ti ll:ir kvds, pn.1jccl pm1-JO~iUons 1nay be inform of ideas, PDJ:- />,, PJ>F fl, PDF C or proJect outline. Article 5." GEF pro iect dossiers The project-proposing agency sl1::1!1 send 02 dossier sets /0 tile Gt.F-Viemaui Office. A prcijcc1 dossier shnl.l comprise the following documents: I. An application requesting Urn co11sident(iun aml approv;1l of the project prnpositlon of the pttiject-proposing agency: 2. A written request for the consideration ,ind approval oftlie project proposi1ion fr(Jm the managing ministry and/ or the People's Committee of(hc pn.wincc or centrally-nm cily 3. The project proposition in English and Vietnamese languages (3 sets for each kind) mnde according to t!te fonn set by the GEF; 4. Written pennits. notices, con~l:nts of the conv;:rncd agencies in the course of project pre pa rn lion ( dcpendi ng: on each project's dwracteristics): 5 Wrillen agreements . memorandum on GEF prqjcct content, repent of the specialists' team on consideration and t1ppraiw1 nmde ,11 tJw GEF's rcqocsi (if ,rny). A1tide 6.- Comideration, approval and drawing up the list of priority GEF PHtiects for mobihz:1tio11 I. Ji1icc a year ill !he firntwxl tl1in[qnatters. GEF-Viennm .slia I l or",1: 1 ize tl1c considcn1tion m td npprnva ! of GEF proJer:I proposnions and drawing ap of the list of priority projects for n1uhiliz:i1krn. <1/ TJ1c GEF-Vietnarn Ollkt shall a~~ltllK the p1i11tc: responsibility for gathering written conui1cnt.s from the 1ncrnbets of lhe GEF-Vie\mun Extcutivc H0ard, tli-: Scic:ntiJic mtd ·1~cb.11 ic.:,1l Consult;itrvc Corrnni:;,1011 of (i Lf"- VIetna w 011 the p1<acct pmpo,;;ilion 's cm1tc1it Corn 11H:nf5 ort!w Sci<:nlil ic and Technical Co usu ll:1ti1 c Cmnm ission of the GJ!J; .. Vie1m111 sJw!l sen·c as basis for GT::..F-•\iietn;un tu c.,,uninr, prn iecl proposition and rcquc~t tlw p1·uiu:l proposing 1nrty 1.0 Jll()Ll i(v the projc:c.1 propo~it ion\ CUlllCJll. bi fn G\Si; of IKCt%i(1· /Iv: (;!":'}: \li1:1 n;11J1 O!Iic:c 11l,l.\ rcqrn;q t It(; projc'Cl ·-p 1·1JJ)cf, i n,r\ ,1 !'.u" :• .. u nrgan izc 111 c·.c (1 ng-·: f.ri- :·:,dw1winr: v1n1\s on n1;111, I:, 1,·i,nr·d 1,i Ilic p1 oi, ·ct r,:c,1.:•)I;: [<)II '' r:u11l('l 11. ,I itl1 t l w parl iup,ili'lll o!' :-,p :r:i:i! ['t' ;1;1rl q,u:/•111::d 1i:11 ttr::, ,ksi,1•,1nkd \w 1l1v Ul'l'·\ii,:\11:11 11 11l1 i,:! l ~l, :1 I I ,1 sst 11 ni: I he I Hi 11 n: I'. ,5pon~i bi Ii (y t1 lLcH:J'or c/ Tho,;r, prnjl:CL<; agreed 11Jmll by inon, tl1,,11 50'1<1 01·111c: /,:\ecrn•i,·r: Bomd 's rnc:m/Jcr~; shaf! be pn( un (he: list oi'prioJ ih' JJJojc::(s /i)r 1mihili,;t(ioll. J. ·rhc GEJ: .. ViG1Ji:im \kill send tl1r: lis1 o/'priority prnrc1s for CF« mobilization to tfo; !vlinistn· of l'!a11ni.ng and l rn\:S\l ncn1 for considG rcit ion, s:,,nthcsi1atio11 and snbmi s~i1J n lo l.!u; Prime Miuif;tcr fol' approval. J. In ,1nc.,1>cc1cd cin:un1sl.'.l11ces. a1 reqi1es1s of Oie GLF prnjcc\-prnposing agenc: v (thill l1as alrc:idy rc:ic!1cd ;1 prdiminmy agrcemGn! wi!lt the drntoi-:. wllich is ,JCCon1pm1icd by a rncmmw1dum ), the CEF-Vic111am rnay cons-id er ancl ,Hfo pt prnj(:ct \)rnpositions ,11 any tilne beyond tl1c abm·1>said two approval times. ,/. Thi.; lisr of priori/:\' projects for GEF mobilization. after being apprnved by the Prime Miuist(T sila ll be 1mtificd by rlie Chainnan of the GEF-Vi.c'lllllm to !he GEF's impiemcming agencies and GEi: pr()ject-proposing agencies and publicly annonneGd to serve as basis of micntation for tlK GEF mobilization in each peiiod. Article 7.~ Elaboration and finalization of GLF pro ic:.ct docurncn!s Agencies tliat have GEF project propositions 011 the list of priority prqjecis approved by lfa• P.rime Minister shall organi:te tht elaboration and finalization of OFF prnjc"Ct docmncnts. Each final dossier of project documcn-ts, wh,ch is co1 nposed of 3 sets in English and \!ietnaincse, a:lkr b~ing fiuali;,;ed, slwJJ besc.Jlt to the GEF-Vietnam Offtc,: Artide 8.- Ex;unimition and approval ofdocwncrtis of GEF projects 011 tl1e list of priotily projects for GEF mobili;,alion, alrc~idy ilj)provcd by the. Prime Minister l .. /\ssignrncnt offf5ponsil:ilitics for c:xa111inatiun and approval: The ::issi gnmenl of respons i bi l i \ ii.;s for c:,an1J n i 11g a nrl approving GEF ptr '·cts shall foJly u,mplf wiili !hi.' regnlatiom of the Socialist Republic of Victn,un St,1t-:, on imp lcn1c11ta tion of projects fu1,dcd by I lw officia ! de,,c/opn1en( assis(,wcc: samcc. ,1/ Tlw Mi11ist1Y ofSciern:c, ·n-:chnology a11d J:'.nyi1,:,11mi:r11 slialt lwyr, to exmninc and apprm·c ducu111v1W; of proJC<:t'; llnl .n:q ucsJ Gl·T· i , fin:rncial aid of lll1tlc1 T .! (;D 'i(l(), non each 111 the nmr~c of nnn1ining (he prn Ject lkicurntn\'.;, ii s\rnl! <:u11s1.1]11vilh tlr;: tvfinii;txy of Planning ;u1d /i1vc:;J11w11/ b/ 1 :ur doc11111rnts of'pro iccts that rcque, ;t GEF s f'111:mci,11 :iid ofUSD :"j\)().(HJ(I i)r itiorc ,:adL aJkr being ,1dtJpli:d b(' 1)1c Mim',in of ,;cieri,t Tu:h11ologv ,md "F:nvi10111m-.:111 1 l wy "J 1:11 i b,: '.:cnt lrJ ilw lv!i11iiitr 1· ol l'Lmrnt12: 1111.J Ill'. v:trn,:nt 1:,1 ,'.;1!lJ1nj'.;:;irn I l i, r),;, J 'ri llli\ /V1i11iqu liir ;1pJHU\ ;1 i. cl "J hr 1\Ji11isU·.'o/Sz-ic11cc. Ti0 !:hn0Ingv i11id I ·:l\ i1 ')lli 11-c:•!f No. D, (J 5-61001) shall examine all(! approve supp01 I ;1 m1iu11ls for proJt\:I development: PDF A and PDF B. d/ The Ministry of Scitncc, Technology and Environmcnt/GEF-Vietnam shall have ( o notify the GEF' s irnplc1 nenting agencies and GEF project-pi lJp,JiJng a gen des of the approved projects. 2 The time limits for considerinl', and approving GEF project propositions a/ Within 5 working days after receiving yalid prqjcct dossiers, the GEF-V1ctuam Office shan send dossius asking for opinions of the members of the GEF-Victnarn Executive Board and the Scientific and Technical Consultative Commission ofGEF-Viet1rnm (on case-by-case basis). b/ Within 10 working days ;iflcr receiving pr~ject dossiers, the members of the Executive Board and the Scientific and Technical Consultative Commission shall send their opinions in wiiting to the GEF-Vietnam Office. Past that time limit, no written opinions shall mean consent to the projects' content. c/ Wi1hin 20, working days after receiving the prpject dossiers, the GEF~ Vietnam shall request in v.riting theproject propo sing agencies to make amendments and/or supplements (if necessary). · d/ 1n case of necessity, the Ministry of Science, Technology and Environrnent/GEF-V1etnarn mav request the project"proposing agencies to organize meetings for exchange of opinions on matters related to the project propositions' contents, with the participation of specialists and concerned patties designated by the GEF-V!etnam, which shall assn me the prime responsibilities therefor. cl Within 30 working days after receiving valid project dossiers, the Ministry·of Science, Technology and Emrironment/GEF" Vietnam shall complete considerntion and approval repmts and subtnit them to the Ministry of Planniilg and Investment for synthesization and submission to 1hc Prime Minister for consideration, for projects prescribed to be subject to the Prime Minister's consideration and approval. fl The time limit for considering and approving programs and/or projects &l)ecified in this Article shall not include the time for amending and/or supplementing project dossier:>. by the projcct"proposing agencies. Article 9." Coordimition in GEF project mobilization 1. The Ministry of Science, Technology and Environment/GEFVi.ctnam shall be !he key agency in coordinating the GEF's activitir:s in Viet mm, have to assume tllC prime responsibility and coordinate with the Ministry of Planning and Investment, the Ministry for Foreign Affairs, the project-proposing and executing agencies, the GEF's implementing agencies and other concermxl agencies in mganizing the GEF project rnobilizalion. 2, ·n1e GEF-Victnam shall regu \arly ,;nm np 1 lw situation of GEF project mobili:rn1ion, pohcir~'.i, prdi,rcnccs am! procedures set by Ilic CihE the Goverrnnent's undcrtaki.ng for GEF proj1:ct 1nobili 1,at ion and notices and guidances for the agc:m.:ies with 1kmam1 fur GEF projects for efficient coordinated mobi!i1:a ti 011 of financial aids. Article 1 fJ ... The basic conditions for a project proposition to be adopted by the GEF"Vieln;:im: l . Project dossitr is valid; 2. Project must be in a field funded by GEF: 3. Prqject must be i11 Ji ne wi\11 tl tc national and branch strategies, plans and programs: 4. Agency that implements the proposed project is capable of deploying it: 5. Project is capable of drawing the participatio11 or concerned pmiies; 6. In cases where two agencies have the same project proposition,'n1e GEF-V1c1nam shall decide on an appropriate project implementing agency. Article 11.- Signing ofGEF projects The procedures for signing GEF projects shall be canied out according to the regulations of the GEF and the State of the Socialist Republic of Victmlm on implementation of projects funded by the official development assistance source, witll the GEF" Vietnam's participation. Chapter III GEFPROJECTS' IMPLEMEN'OOlON,MONJ'IORING ANDAPPRAISALTIIEREOF Article 12.- GEF project implementation: In the course of implementing GEF projects, the implementing agencies shall have to comply with contents already determined in the project documents and other relevant regulations. I• Article 13.- Monitoring and appraisal of the imµlemenlation of GEl;· projects I. Responsibilities for monitoring and appraising the implcmenlati on of GEF projects: 1.1. 'flte project management boards shall m011i tor nnd appraise projects and make periodical reports according to the schedules already set in the project documents or specified in the projects' annual operation programs. 1.2. The GEF-Viet nm n shall assume the plime resp on~ sibi Ii ly and coordinate with the concernc:d agencies or hire consultancy organizations or consultants at home or abroad (when ncc,:ssary) lo appraise the projects' activities. 1.3. The Ministry ofSdcncc, Technology and Environ-· 1 iw111/fJEFVii:1 nan 1 s l 1a 11 closely coordinate with ti ie project• OFFJ(J/11 .. Ci,\/,I :fi'E mamiging ngencies, concerned agencies and donors in conveniJ1g rcgnLn or eslraordi11a1y meetings (when necessary) lhc parties to review e::icl1 specific GEF projec1. l. 4. l'lans, implementation organization and funds for monitoring and apprnising the prnject imple1 ncntation sliall he clearly dctcnnilled in the projett documents or ammal operation programs. 2. Reports on project implemcntatiou 2. ! . In the course of implementit1g projects, the project management bo::irds shall have ,to make written repo11s (tcc\rnic::il reports and financial reports) according to the; provisions on reporting making in tile Regulation 011 m::inagement and use of the official development assistance source pronmlga!ed by ibe State of/he Socialist Republic of Vietnam. These reports mustbe sent to the MOSTE/ G.EF-V.ietnam for synthesizatfott 2.2. The GEF-Vietnam Ottlce shall have to synthesize reports from the concerned Vietnamese management ngencies at the GEF's requests. Article 14.- Pre-acceptmice test and Jiand-over ofGEF projects' results The proteduresfor pre-acceptance test ::ind hand-over of GEF projects' refolts shall comply with the GEF's regulations and other relevant regulations. Mini~·ter of Science, Technology <P1d8nviro11ment Clf(JTUANNHA .?001/()D~TTg of April 4, 200! on the mm1age111rmt cif goor/s nport ancl import in the200l--2005period /lfler consulting with the concerned ministries ond 11£ the proposoi o/tlie General Director a.fJ.bx, ll.ECIDJ<'S: AJ'iicle 1. - To stipnl ate the price diJic.rence collection rates to be applied to a number of import goods items prescribed in Appendices I and 11 to this Decision. The price difference colkctio1i rates for import goods items prescribed in Article I ofthis Dccisio,r s/iall be calculated upon the importprices: .The imp0tt prices sc1ving as basis for tlle co!lecti011 of ptice differences sh;:,11 be ddermh1cd according 1.0 c11rtciltreg11lati011s on in11iort tax c.akulation prices in the Law 011 Exp61tTax •atid Import Tax and other documents detailing the implementation of that Law, The lime for c::ilculatioh andti1nelimits for payment of import goods' price differences shall coinply with the provisions on the time for calcnla'tion mid titri.e limits for pay1henl of import tax. Article 2.·~ 'The 001llll1Q;Qjt5: codes 11.ndcr thehnport Tm-iff, applicable to the goodsitihifbcing subject to price difference collection stipulated in AppeQdiccs I and II issued togetl1er with this Decisioi1 shall !tot apply to all goods items under snch Beadings and codes, but only to the goods items dearly l)..Jmed jii A;ppcndices 1 and II, issued together with this Decision. Article J ... The collcctedamou111s of import goods' price difference.,· of the goods itemsmcntim1ed in Appcud.ices J and ll, issued Logethcr witJ.tthis DccisiOJ1, shall be remitted iuto the Export Assistance Fund according to the provisions in the Prime Minister's Decision No. 195/1999/QD·-Tl'g of September 27, J 9!)9 on the setting up and use of the Export Assistance Fund. Article 4.- The -price difference collection tatcs prescribed in Appendix 1 to this Decision slrnll take effect and apply io import goods dcclc!rntions submitted to cnstoms offices as from May l, 200 I. The price difforcnce co/Jection wlc.~ pwscribcd in Appendix II ID !his Decision shall take effect and apply to impo11 goods dcchiration to be submi1ted to cusl.oms offices as from Jatiuary l, 2002. For the Minis/el' 1~(Yhumre Vice Minister LETHfBANG1J\M