Decision No. 09/2002/QD-BNN promulgating the Regulation on organization of the implementation of project for forestation on coastal sandy areas of Southern Central Vietnam

OLCISION No. O~Ji200,./Ql).,f?.\~N 01 · Jt\\~UAl{Y 17, 2002 PROMULGATING THE RfGULAflON ON ORGANIZATION OF THE IMPLEMEN TATION OF PRO,JECT FOR AFFORESTATION ON COASTAL SANDY AH.Et\S OF BOU'tlir.:H N CENTRAL VIETNAM THE MINISTER OF AGRICULTURE AND RURAL DEVELOPMENT Pursuant to the Government's Decree No. 73/CP of November 1, 1995 defining the functions, tasks, powers and organizational apparatus of the Ministry of Agriculture and Rural Development; Pursuant to Decision No.562 QOJBNNIHTQT of February 20, 2001 of the Min,~5ferof Agriculture and Rural Development approving the project for afforestation on coastal sandy areas of Sooth em Central Vietnam; At the proposal of the head of the Forestriaf Projects Management Boa rd in Report No. 113 0 DA LNIPA CSA of November 22, 2001 applying for the approval of tile regulation on organization of the implementation of the project on afforestation on coastal sandy areas of Southern Central Vietnam; At the proposal of the Director of the Organitation Personnel Department, DECIDES: Article 1.- To promulgate the "Regulation on organization of the implementation of the project on afforestation on coastal sandy areas of Southern Central Vietnam" (abbreviated to PACAS). Article 2.- n1is Decision takes effect 15 days after its signing. Article 3.- The director of the Office, tl10 directm ot t!1e Organization··Personnel 1Jep8r!ment, he,lds of the concerned units, of the Ministry, tlie Centrnl and Provincial Project Administration [3oards, tho head of the Forestrial Pmjects Managrnnent noard, manaoor of the central project and rnan,iqers of 1/K: provincii.11 projects shall have to imµlcn,cnt this Decision Porth<-; l!liiwsfr:w vf Aytic:11/turn .uicf N.ur,.,f Dovolopm(1J/! Vico MiniMar NGUYl?N VAN PANG REGllU\llON ON OHCiANJZ.ATION OF IMPL.FMENTATION OF PF<OJF:CT FOR AFFORESTATION ON CO/l,STJ\l. SANDY AREAS OF SOUTHERN CENTRAL VIETNAM ( PACAS) (Prom u!g a(od togo!11cr wit/, Decision No. 09/'200?.JQDI flNN-TCC/3 of ,January 17, 2002 of the Mi/lister of Agricultum c.1nd Hura! Development) Chapter I GENERAL PROVISIONS Article ·1. - The project for afforestation on coastal sandy areas of Southern Central Vietnam (abbreviated to PACSA} is an investment project in the field of forestation, implementedwith the Japanese Government's non-refundable aid to the Vietnamese Government. The implementation of PACSA must com ply wllh the stipu lation"s of the Japanese Government and the Vietnamese Government on the recepflon, management and use of non-refundable aid sources. Article 2.- In this Regulation, the below abbreviations shall be construed as follows: PACSA: Project for Afforestation on Coastal Sandy Areas of Southern Central Vietnam. J\CA: Japanese lnternatlonal Cooperation Agency 'JFEC: .Japanese Fores trial Technical Consultancy Company CPAB: Central Project Administration Board. PPA[3: Provincial Project Administration Board. CPMB: Centml Project Management Board PPMB: Provincial ProjEict Management Boar·d PC: The J>eople'i; Comrnittees ff>MU: rorr1stri;1I Projects Ma11aw,1nunt [!oards. Mf\HLJ: Ministry of Aqricuftur-c anrJ Hurni nevelo pnm11t r•SAHD: P1ovi11r:ial/11111nir:ip,-1I '.-;e1vicr::~, cf Ai11'i<;t1lture arH! l~1Jml Dnvf-:loprnn11t I 1 /x 1· Plcrn11inn ; 111tl lnvm;trnunt 1 )I I 'l(;I/\I (J,j I I I IC: lnternation,JI coopr1ruti(;t1 rD: Forestrial dnveloprw•ni FA: Financial accountinn PP: Plan:; c1nd Pl,mninr,i PT: Plans, tectrniques. Article 3.~ The entire fundinn of F1ACSA includes the non-refundable aid sources of the Japanese Government and the reciprocal capital sources of the Vietnamese Government, constituting a State budget revenue source for investment in afforestation on the coastal sandy areas of Southern Central Vietnam in 4 provinces: Quang Nam, Qunng N~1ai, Phu Yen and Khanh Hoa. This funding source must not be used for other investment purposes. Article 4.- The PACSA is organized, administered and managed uniformly from the central to the local levels (from -the Ministry of Agr•iculture and Rural Development to provinces covered by the project) along the direction of decentralizing tt1e project management and imp!ementatio n to the provincial authorities. Article 5.-The Minister of Agriculture and Rural Development shall beauthoriZed by the Prime Minister to decide t!ie investmentand take full responsibility for PACSA according to the Prime Minister's stipulations in Document No.4305NPCP-QHQT of October 6; 2000 of the Government Office. Article 6.- The presidents of the People's Committees of the provinces under the project shall decide to set up the provincial--level Boards for Project Administration and Management, the district-level Project Management Boards for organizing the deployment of specific tasks of the project on the field under the agreement between the two Governments of Vietnam and Japan, and the decii; ion of the Min isle r of Agriculture and Hural Dcvcloprnent ratifying the l'ACSA Chap tor II PROJf~CT MANAGEMENT FUNCTIONS AND TASKS OF VAR!OllS I r::vELS Section 1, TffF O:N"fWII --LEVEL. MANAGLNJENI. Ol<GAN/ll\T/ONS /11/kc/n /, IIH, C1,i1i1ml Pn)jc,c;l /\d111i111:,;t1·,Jtio11 Hornd ·1 r11() ( ;rn 1\r .:1 I F'rnject Administration Board is t:>el up bv (11x:i,;iuI1 (JI lt1u Minister o1 /\~Jriculturc ,)nd Rural Uev"o loprnc111, consisting of members bein9 1·epn:i:;(: 11ialivu:; of tlw Mi 11 is try of ri1a II n ing and I nvc:;lrnent, tl1( · Mini:,try of Fi n.,mcc, tile relevc.1 nt l)epc.11tmrn1ts ol the Ministry of Agricultur·e and Hurr1I Devdoprnc•nt; ll1l, r:orestrial Projects Management Board: the lead(,rGhips of the People's Committees and the Services of Agriculture and Ru1·aI Development of the provinces covered by the project. 2. Tlie Centrnl Project Administration Board is the organization answerable to the Ministry of Agriculturu and Ru 1al lJ(wei opment for a II activities of the PACSA, being tasked: a) To administer and direct the implementation and management of the project strictly according to the objectives and contents already approved by the Ministry of Agriculture and Rural Development. b) To adopt tt1e annual plans of the project for submission to !tie Ministry for approval and assign plans to the Provincial Project Administration Boards for implementation. c) To guide the principles, policies and regulations of the State and branches regarding the project implementation. d) To inspect a11(l supervise the implementation of the State's regimes and policies as well as the relationst1ip with the partners being the Japanese Government and mganizatiom; representing the Japanese novernment. e) fo send pmiodtcal reports to the Ministry o1 Agriculture a11d Hmal Development as well as the conce1ned rnini:,lriet, and branches ai; prescribed. Article u ... TIKi Central Project Mananemcnt Bo.:mJ 1. llin Ce11tr,il Prnjed Manannment Hoard is lhr-i st;:1ndinq lio(ly nt !lie Cnntral Pr·oject /\d111i11i~,tration [lonrd I lw offiu • of the Centrnl PACSA ManHUt➔ mont nnrml iii n rnr)inhl'Jr DI the Fmw;t1i,1I Proj0r;t,, JVl:-111H\Jl'lnrml I l1 ,;11d •,;i-,t up by d8cisin11 nf ltk' Ministc,r of /\qr Iu lit i 11'(, ; 1: 1, I I tum I Devuloµr m.-r 1t. Ur·r ICIAi. (-,/\1.t: I ll': No. ·1 b ( 'l b-4 2002) cmnpo:;()d of the prnjcct manager, coordi1wtoI·, pl::1nncI·- tcct1nici,1m,. accountant and project oHici8li, · I ·tlC project 1mnag (,ir i.111d coordi natoI· slwll be decided by the Mi 11 istm of An r i ct I ltu rn and Hu ral Devo I oprnc II t. OU,cr officials shall be decided by the head of the Forestrial Projects Mrn1agcrn0nt Board at the proposal of the PACSA manager. The office of tt,e Project Management Board is located at 1A Nguyen Cong Tru street, Hanoi; the present contact address: Hoom 308. Telephone: (84-4) 8210·176; Fax: (84•4) 9710972. 2. The Centi-al Project Management Board is tasked: a) To coordinate with the Japanese consultancy companies and contractors in receiving aid sources from the Japanese Government and the reciprocal capital of the Vietnamese Government for implementation of the project. b) To manage and administer the project implementation under the direction of the Central Project Administration Board. c) To draw up operation plans and submit for approval the annual plaris of the project. d) To regularly coordinate with the Japanese consultancy companies and contractors in designing the project, preparing contractual documents and bidding dossiers for the project. e) To monitor the tempo and quality of the project's constructions. f) To certify the payments to Japanese consultancy companies and contractors according to schedule agreed upon between the Ministry of Agriculture and Rural Development and the above-said companies. g} To organize the deployment of tile implementation of the project and establish tl1e relationship between Japanese consultancy companies and contmctors with the concerned units uf the Vietnamese partners, h) To receive Hnct distribute equipment of ttiu project to addresses prescr-ibed in the project docu1nents :.Jlready concludml. i) To iJuidc the Provinci;il Proje:ct M.:111,HJurnc:11t Uoc1nl,; in prt'pui·i11n nti,;,c:,,;r;;1i·y C,)11clition,, l'<H ch-,ploy:n-:mt cf 1hc (Hnjcd, I 1nlp th0 l'mvi11cinl f'rojc,j Mat1,JHOn1crn t lfoa1 (I~; coorui n ate with Jap,.1nm;o cotrn 11 lt::i 11 cy corn p,:111 ie~ and contractors in well irnplerm~nti no tt10 prnject according to the notes exchw10(:d butween the) two Governments of Japan nnd Vidnurn. j) lo ,ict on behalf of the Central Project AdminislrHtion Board in managing and supervising all activities of the .Japanese consultancy companies and contractors, Hie Provincial Project Management Boards and the Vietnamese subcontractors. Section 2. LOCAL~LEVEL MANAGEMENT ORGANIZATIONS Article 9.- The Provincial Project Administration Boards. 1. A Provincial Project Administration Board is set up by decision of the president of the -provincial People's Committee and headed by a vlce~president of the provincial People's Committee, It is composed of representatives of the concerned ,.$,19rvices, Departments and branches of the province (Land Administration, Planning and Investment, Finance, Agriculture and Rural Devetopment); a leading official of the Service of Agriculture and Rural Development shall act as its standing member. 2. The Provincial Project Ad.ministration Boards are organi:?.ations representing the provincial People's Committees in managing and administering ~II · activities of the project in the provinces and a nswcrable to the presidents of the provincial People's Comrnittees and the Central Project Administration Board for their compliance with the objectives and contents of tt1e project as agreed upon by the two C:iovernrnents of Japan and Vietnam in their exchanged notes, and the PACSA contents already approved by the Minii,try of Agriculture and Rural Development on behalf of the Government. Article 10.- The Provincial Project Management Uomds 1. ·n1t, f'rnvind.~I l'roject Management Boards (under till: /·1Nvices of ArJricultun1 and Hural l),,vr;ir 1p111u11i:) di 11 the ~,t,mding bodies assbtinn ti \l: r '1 <1vi11 ,i. 1: r '1 ujccl /\dmini:,t1·;1tinn lknrd". No Ui (1fi""4-l.'00)) A i=>rovincial r.1rujtict f•/ltff1,1qcrnr":11t Bnmd is '.,d up by decision of the president of the provincial P(·!Oplu's Corn m iltee with tt1 c leader of thc1 Sc, vice of J ric11 ltu re and Rur<'1/ Development acting ;is tlH1 prnjf)C:t m~rnagor. The planning and technical official>;, accountant and other officinls shall be (fociderJ hy Hw director· of tl1e Service of Agriculture <1nd H.ural Development at the proposal of thfi project rnanaqer. 2. The Provincial Project Management Elomds ure tasked: a) To receive and efficiently use the non-refund;:,ble aid sources of the Japanese Government and tho reciprocal capital of the Vietnamese Govormnent for the implementation of the project. b) To draw up annual plans in their· respective localities and report thereon to the Central Pmject Managenient Board. c) To coordinate with the Japanese c·onsultancy companies and contractors in. supervising and inspecting the tempo of implementation of the PACSA contents, the quality of constructions by the Vietnamese subcontractors in the field. d) To receive, distribute, manage and efficiently use the assigned equipment of the PACSA. Article 11.- The District Project Management Boards 1. The project management board of a district covered by the project Js set up by decision of the president of the provincial People's Committee a11d composed of a vice-president of the district People's Committee as manager and the leader of the Section of Agriculture and Rural Development as standi11f:! member. Other members shall be decided by the president of the district People's Committee al: tlw proposal of the distrfct project manager 2.. Tlie District Project M,me1got11(·:llt Eloard~, me tasked: a) To coordi11ale wilh contractors in OI\J<mi;,inq th() deployment of the implrimentation of the projed'i; works accordinu to le111po and quality in tl1c field. b) To d imcl cu 111111, 111 c )t, cov(m~d by the pro j(:id i 1, rn obilizi ng to !I 1c, 11 !rn!J~,t tl1 (c 11ia:, s for part id pntio11 i 11 lhc dupluy1 r1cnt of Hie specific wot k,; in the flelu (Jf c•acl'1 cnrrnnune coverr)d hy U10 project c) lo receive tlie complEiled consti-uctions, alreacJ11 tcr;tct! before ,1cc0p!ancf,, ~nd 01-rJ~111:?c t!1c p:c:,mvu•· tion, protection a11d '"xp!oitation thereof according lo currnnt 1·09ulalions Chapter Ill RELATIONSHIPS AMONG VARIOUS PROJECT MANAGEMENT LEVELS, CONSULTANTS, CONTRACTORS AND THE MEETING AND REPORTING REGIMES Attic/e 12.~ Working regime and responsibilities of the project management bodies of various levels: 1. The Central Project Administration Board: a) It is the supreme body representing the Ministry of Agriculture and Rurarnevelopment in administering and directing the organiiation of implementation of PACSA as stated in the notes signed between the two Governments of Japan and Vietnam. b) It works according to the regime of collective leadership and individuals taking charge. Its members shall have to settle matters in the fields they take respective charge of under the assignment by the head of the Board. c} It holds two regular meetings a year and may hold extraordinary meetings convened by its head. 2. Tile Central Project Management Boar·d: a) It is the standing unit of the Cent1·at Project Administration Board, taking full resµonsibility before U1e latter and the Forestrial Projects Management Board for the management .:-ind organized implementation of the pmject. b) It maintains regular contact'.; with the P rovi ncia I Project Management 8oards and Jaranesc consul1ancy cornp;: rnier; as woll .:rn contr·actors for mqani1inu the implementation c:11,d '.,eWin9 problerm, ai·ii,inq in th e course of re1·fo1rninu f·'At>,A~ 1·c1ated jobs; c) 11 d·imcts 1he f:lrovinci,il ::·,1oil''i:i M;i11;-:iq(ct11ent H11,irds in rnonitorirl!.1 and superv•:;i11(: tl1c tr1111ptJ nnd < )/ i 1r .i/\1 1,/1/1 I I r quality of Ilic:: constructioni; ot 1-'/\C:-;/\; d) It sends biannual and :m111nl report.•, to thci heads of the Central f)roject Adrninistration ! loard ~md the 17 orcstr·ia! r'roj ccts M;1 n ,19 c rn c 111 lion r·cJ o 11 t: 1 c situation, tern po and I es u Its of th c p i-o j t,ct implementation according to current rngulnlion,;. e) It organilGS monthly, quarterly, biannual, annual and extraordinary meetings at the r·equest of the project manager. 3. The Provincial Project Administration Boards: a) They are organizations re presenting the provincial People's Committees in administer•ing and directing the reception of aid sour·ces from the Japanese Government and the reciprocal capita! source from the Vietnamese Government in order to organize the project implementation in the provinces. b) They coordinate with the Central Project Administration Board and the Central Project Management Board ingraspirig the guidelines of the Ministry of Agriculture and Rural Development for organizing the implementation of PACSA in each period according to the contents of the notes signed between the two Governments. c) They hold two regular meetings a year and may hold extraordinary ,meetings convened by the heads of the Provincial Project Administration Boards. 4. The Provincial Project Management Boards: a) To take full responsibility before the Provincial Project Administration Boards and the Central Project Management Board for the coordination with the Japanese consultancy companies and contractors: the direction of Vietnamese subcontractors in organizing all PACSA's activities in the field. b) To promptly report to the head of Ille Firovi11cial Project Administration Boards and tile Central 1·-1roject Management Board on troubles imd in the implementation of P/\CSA in the locDlities or problem::. arising among µwject-executiny unilG for emly settlement and avoidance of th ri i r p rolo 11n Htio 11 wl I ich cause darnage to P/\CS/\ in qeneral. c) To mo11tt1ly, qurnterly, bbrinu,-111}1 and .:1nnu,1lly r·eport on th c '.;ituatio11, le rn pn :1 nd rei;u lh of J 'f., C ',/\ irnplernentotiun in Uw localiticr·, tu the Cuntud l'rojcd M:111,1qernc1nt l.lumd ,rnd tht, head:; of the Pmvincial Project Adrnini:.;\r:=ition 13(.)dt·d[; accordi11q tu mo ulatio r Ii;. d) ·1o crwmizc mo11lhly, qu3rtcrly, biannual, ;rn1w:,il and extraordinary rneeti ng s at the request at the I I e8ds ot lhP- Pmvincial Project Manauernent Boards. Article 13,M F<H consultancy companies and con tr·acto rs 1. Tt1e Japanese consultancy companies: To be selected by JICA, to sign contracts with the Ministry of Agriculture and Rural Development to advise on services related to designing, bidding and supervise the procurement for the project: to advise the Central :rnd Provincial Project Management Boards of the Vietnamese party on the project deployment; to coordinate with the Central Project Management Board in inspecting and supervising contractors in the implementation of plans, technical measures as well as the tempo and results of operation of the project in the field. 2. Japane1ie contractors: a) To carry out PACSA activities under contracts already signed witt1 the Ministry of Agriculture and Rural Development; to take responsibility before ,HCA, the Japanese consultancy com panfes and the project management boards of Vietnam for organizing the above-mentioned activities. b) To report to the Japanese consultancy companies and the Central Project Management Board on the lempo and results of implementation of project items under the provisions of the contracts signed betwe1~n tl1e parties. 3. The Vietnamese·subcontractors; Tei submit to the direction and supervision by the .Japanese r:oi1tractors and the Vietnamese project management boards in the performance of contracts siqned with the contr'actors. Chapter IV CONTENTS OF PACSA MANAGEMENT No 1 !.i ('I /j ,1 · JOO'.-' l 01 l I( :i/\1 h/\Ji · 1 \ i Tl1e contents of the I n;1n:1wi1 rwnt 01' plan,; and lechniq ues cover the pin n t,ir9u1:, ,rnd tnchn ical rne nsu res dcto rm inccJ 111 UH.' hn,, ic de~, inn I no documents and reconfirmmJ wiU1 del8ilod desinni; of .Japanese consultants and the Mini:;hy of Ag1·ir,ultt1rc and Rural Development according to oach specific period. According to !he contents of notes exc/Janged between the two Govern mm its of Jnpan and Vietnam, the organization of implementation of srecific projects shaH be undertaken by the Japanese contrnctors winning the bids with close and synchronous coordination among parties to ma nag() tl1c plans and technical norms already set The general principle fur management of plans and techniques of the project: .. . 1. Basing themselves on the targets inscribed in the basic designing documents of PACSA, the localities covered by the project must ready adequate land arec:1s and. complete all legal procedures regardinfphe land use right in order to ensure tile PACSA implementation tempo in the localities (not increai;ilig or reducing the land areas to the districts not covered ,by the project). The measurement to determine acreage details and PACSA boundaries shall be undertaken by the ,Japanese consultancy companies. The Provincial Project Management Boards Shalt assist the Japanese consultancy companiegln selecting Vietnamese contractors fully capable of well perlprming the above-.mentioried jobs. 2. The Japanese consultancy companies undertake the detailed design of PACSA Based on the notes exchanged between tho two Governments of Japan and Vietnam and tile results of basic designing, the Ministry of Agriculture and Rural Development shall sign agreements with the Japanese consultancy companies on organizing detailed designing for each project item. The Central Project Management 8oarrl shall comdinate with the Provincial Project Management Boards in supervi~;i11g ttie realization of the abov(~ awoements. In case of any troubles in the administrative procx,dures, the Vietnamese party slia!/ /1ave lo settle them with tile localities in order· to create f;worable conditions for the Japanese Gonsultrn1cy r,ornpanios to fulfill their jobr,. :i. The ,Japa111~sc 1,on:-,1111,, rn;y cr,rnpn11ici, '.ii 1;JII :1'.,f;is;t l:l\t) Mini~;trv of J\qlicultur1.' ;111d f(ur,il D1=!VClop1 rl/) 111: in preparing biddi n q clocu Ii l\c!llls i or eac:· 1 ~;tc1qr. of tile r·1ACSA; coordinate with Hw 1Vl11,istfy of Agricultme and !~ui-al Developrnent (repre:,ontcd by ll1n (>::ntml Project Administration Goard) in muani1ing bit!dir1n to JICA's witness in order to i;(dect th(i Japanese contractors for the irnpfr,merit;:iti0/1 cf PACSA and report thereon to the c;overninents of tile two countries. After the Japanese contrm:tors mu se!(icted ( with tt1 e 8 ppruva I of the two Cove1 n r nen!!::>), the-Ministry of Agriculture and Rurnl Developrnent of Vietmun shall sign contracts for the irnplernentation of PAC SA according to each stage 4. lhe Japanese contraGtors strnll consult with the Vietn'amcse project management boards beforn selecting Vietnamese subcontractors for performing specific construction jobs. The selected Vietnamese subcontractors must be units fully capable of undertaking prnject iterm, required by the ,Japanese contractors. 5. The PACSA management boards at all levels shaU have to supervise and inspect the implemen tation tempo and quality of project constructions, organize the pre~acceptance tests and hand-over of completed project constructions. Upon the completion of each project item, the concerned Provincial Pmject Management Boardi; sha!J report thereon to the Central Project Management Board for joint (or authorized) pre acceptance tests which serve as basis for rnakin~J payments to construction unfts (consultants, contractors, subcontractors ... ). A1ticle 15.- Financial managernent m 1d Ficcountin9 of projects The non-refundable aid sources of tlw .Japanes(i Government and tile reciprocal c: 1pital f;ourcer, of ttw Vietnamese Governmnnt for PACSA constitute sources of State l)udget revenue invested in affore8 tion on coastc1\ sandy areas of Southern C011tr:1 I Vietnnm for the purposes of coa:-;f;-1 I prevention ,.rnd protoclion of works and crops in the H)! I ion. Th h, ~,ourco of uipital 1ri'ust hfl stJictly tnanaqtid :ind 11~;ed accordinq to plam;, 1101-rns and for tlic riqht purpo::;es ol 11N.'.'.';/\. I\r<irl frorn oqpnirinq Ille ino11itnri1HJ ,11H: ti11:111r:i:il ()IIICl/\1 (:/\/!ill n:c!ports, the donors' requei,ls mui,i hn :;ori(.1t1:;ly rncl with; the work of financial rn,,1.11aqnn1cnt a11d accounting must strictly com ply will\ !lie cw rent r·egulations of the Vietnamese State. Tllo qenoral principles c11c~: 1. The financial management of PAC13A shall comply with Circular No.70/2001/TT-E!TC of August 24, 2001 of the Ministry of Finance guiding the re~Jime of State financial management over the sources of non-·refundahle aids. 2. The accounting of the project shall comply with the Finance Minister's Decision No.999/TC--QD/BTC of November 2, 1996 promulgating the system of non business administrative accounting regimes. 3. The fundings for operations of the project management boards of al! !evets shall be channeled from the reciproca I capital sources of the Vietnamese Government The management of this capital source is specified as follows: A. For the Central Project Management Board 1. The spending contents, including: a) Charges for transfer of money to pay banks: To comply with Document No.1551-TC/TCDN of December 19, 2000 and Document No.01NCB-TC/ TCON of July 18, 2001 of the Ministry of Finance. b) Regular spending forop:eration of the PACSA office, including: 1) Salaries and salary allowances. 2) Expenses for vehicle operation. 3) Expenses for stationery, translation, interpretation, collective welfare, public services, in formation and communications, repair and maintenance, etc. 4) Expenses tot' car insurance, tax, charge. 5) Expenses for guest reception. 6) l:xpenset, for conferences, seminars. 7) Expenses for workinq trip allowanr,es, field allowances. 8) Other c:xptinses. I~. For tlw Proviru:ial Project Managerncnt Boards Tl1 e annual t'u nd i 119s for opt, ration l)f the rJrovi ncia I r.iroject Management nnards shall he allocated from local budgets. 1. The sp1;nding contents: Basing themselves on the above spending contents of ttie Central Project Management Board, tile Provincial Project Administration Boards shall decide on the appropriate spending contents, including: a) Expenses for regular operation of the Provincial Project Management Boards. b) Expenses for other jobs undertaken by the Vietnamese party according to the written agreement with the Japanese Government, such as determlnaUon.of boundaries, planting of marker posts for the project areas, building roads into the project areas .... For thesE~ expenses, the Provincial Project Management Boards shall anriually make the estimates thereof and submit ttiem to the provincial People's Committees for approval of th.eir indusion into the reciprocal sources contributed by the Vietnamese Government. All contributions of the Vietnamese party must be made fully and in time. 2. Spending norms: To coinply with the State's current regulations and Hle localities' separate stipu la lions. All the annual operation reciprocal funding according to the approved plans shall be summed up and settled by the Provincial Project Management Boards with the provincial ServicHs of Finance and Pricing and reported to the Central Project Management Board for ~1eneral sum up ns provided for hy the State. Article 16.- Mananernent of equipment, supplies, w,~mts and planted forests of PACSA ·1. For equipment bcil iu at 1tomobilc:;, motorbikeL,, tl1(' Cc11tr~JI Project Mrniarwn1cnt Ho~1rd r-;hall receive ,md distr·ibute thcrn accordinq to F·'AC~,A i., pl,rns. The Prnvinciul rJrojoct Mrn1;1p(,1nent t.l(ntdi-; \;hull lrnve to OH l('.L/\1 r;f\/1'1 II receive, rnar1aue and \lf;e th0.111 :.,ccon1inq to th<-) currnnt renulations of t11e State and rnw,t absolutely not sell, exchange, assi~Jn or lease these equipn1ent. during the project implementation period. 2. Constructions (nurseries, storehouses, working offices, roads ... ) for investment dwing the PA CSA implementation period s!1all be built by the Jcipanese contractors and handed over immediately to the Provincial Project Management Boards (tripartite hand··Over) in service only of the work of PACSA implementation. Where they are used for other purposes, there must be the written consents of the Japanese contractors and the Central Project Management Board. Upon the completion of all PACSA works,. the above-mentioned constructions shaH be handed over to the provincfal People's Committees for continued management and use for the purposes of tending and protecting the planted forest are<3.s during the PAC SA implementation period. 3. For other assets: .Assets of the offices of the Project Management Boards at all levels; which have been received from the PACSA source or procured with the reciprocal capital source, are the State property and placed under the management by the project management boards. The annual inventory arid evafualion of assets must comply with the current property man1;1gement regimes promulgated bythe Ministry of Finance. 4. The project assets being planted forests shall be managed according to the State's current regulations and the specific guidance of the Ministry of Agriculture and Rural Development. 5. Upon the project completion, the Ministry of Agriculture and Rural Development shall ratify the final settft':)merit of the comp!eted project, determine tf1e funding remainder and decide on the tmnd-over of assets and fruits of the PAC SA to the People's Committees of the provinces in 1:tle project area according to curmnt re~JL!lations. Chapter V IMPLEMENTATION PROVISIONS J~rticfo 17.- It in lhr:o cow:,e of' impk:rnenfation ol this l,eiiulation ,my diffir;ultiei;, tr-oubles 01 new issue,; :ll'ise, ayondes ,rnd units are requm,\od to report them in tin1e to the Central Project Mm1agemcnt Board for Mudy and apµropriatn amendtnents or supplements by tho Ministry of Awicultute and Rurnl Oeveloprnont For the Ministor of Agricufturn and Rural Devnlopment Vice Minister NGUYEN VAN DANG