Records and returns in respect of maize and wheat (Statutory Measure No. R. 384 of 2004)

Government Gazette REPUBLIC OF SOUTH AFRICA Regulation Gazette No. 7968 Vol. 467 Pretoria 21 May 2004 No. 26369 AIDS HELPLINE: 0800-0123-22 Prevention is the cure STAATSKOERANT, 2 APRIL 2004 No. 26181 3 ~ ~ GOVERNMENT NOTICES GOEWERMENTSKENNISGEWINGS 3 No. R. 384 c DEPARTMENT OF AGRICULTURE DEPARTEMENT VAN LANDBOU 2 April 2004 MARKETING OF AGRICULTURAL PRODUCTS ACT, 1996 (ACT hllo. 47 OF 1996) ESTABLISHMENT OF STATUTORY MEASURE: RECORDS AND RETURNS IN RESPECT OF MAIZE AND WHEAT I , Angela Thokozile Didiza, Minister of Agriculture, acting in terms of sections 13 and 18 of the Marketing of Agricultural Products Act, 1996 (Act No. 47 of 1996) hereby establish the statutory measure set out in the Schedule. Minister of Agriculture 16/03/2004 4 No. 26181 GOVERNMENT GA:ZETTE, 2 APRIL 2004 SCHEDULE Definitions 1. In this Schedule any word or express'ion to which a meaning has been assigned in the Act shall have that meaning, and unless the context otherwise indicates "commercial purposes" means to obtain an income, remuneration or benefit; "end-consumer" means a person who consumes or processes maize and/or wheat (directly imported or locally produced maize and/or wheat) for commercial purposes, but who does not sell any resulting product; "exporter" means a person who exports rnaize and/or wheat from South Africa, and this includes a person who administrates or handles the exports in the name of or on behalf of another person; "handle" means to receive, store, dispatch or process maize and/or wheat for impolrts and/or exports; "importer" means a person who imports rnaize and/or wheat into South Africa, and this includes a person who administrates or handles the imports in the name of or on beh8alf of another person; "maize" means the kernels, threshed or unthreshed, whether white or yellow, of plants of zea mays indentata and zea mays indurata; "premises" means premises where locally produced or imported maize and/or wheat is handled for exports and/or imports and of which the person referred to is the owner or lessee or otherwise has control, and where such person has more than one such premises, it shall include all such premises; STAATSKOlERANT, 2 APRIL 2004 No. 26181 5 "processor" means a person who mills, crushes, grinds to grits or otherwise precesses maize and/or wheat, in any manner whatsoever, for the manufacture of maize and/or wheaten products with the aim of selling the resultant product; "SAGIS" means the South African Grain Information Services, a compAny no't for gain incorporated under section 21 of the Companies Act, 1973 (Act No. 61 of 1973); "storer" means a person with storage facilities where maize and/or wheat is handled commercially for import and/or export purposes; "the Act" means the Marketing of Aglricultural Products Act, 1996 (Act No. 47 of 1996); Purpose and Aims of statutorv measure and the relation thereof to obiectives of the Act 2. The aim and objectives of this statutory measure are to compel any person directly and indirectly involved in imports and/or exports (e.g. end-consumers, importers, storers, exporters, processors, including any person, e.g. a producer, trader, transporter, agent, etc. who acts in the capacity of the aforeventioned persons) of maize and/or wheat to keep records and submit returns to SAGIS. The statutory measure is deemed necessary in order to ensure that accurate import and export information in respect of maize and/or wheat is made available more frequently to all role-players and decision makers in the grain industry. This statutory measure is deemed necessary to: . Obtain complete and reliable information; and Assist the more efficient and effective planning, risk management and marketing of maize and/or wheat for food security. SAGIS was specifically established for the purpose of handling information .gatliering, processing and dissemination on behalf of the various cereal and oil seed industries in South Africa. This statutory' measure will be administered by SAGIS but as , a task separate to its main task of monthly national marketing information. SAGIS publishes macro maize and wheat import and export information on a regular basis for the grain industry and other interested parties. This information is obtained and 6 No. 26181 GOVERNMENT GAZETTE, 2 APRIL 2004 furnished from the returns submitted to SAGIS. The information gathered by SAGIS by means of records and returns is available frele of cost on SAGIS’s website. This allows interested parties access whenever they need the information. Product to which statutorv measure applies 3. This statutory measure shall apply to whole maize and whole, wheat locally produced or imported but shall exclude maize seed and wheat seed destined for planting purposes and exclude maize products and wheaten products imported and/or exported. Area in which statutorv measure applies 4. This statutory measure shall apply withirl the geographical area of the Republic of South Africa. Records to be kept bv end-consumers, importers, storers, exporters and ProcessorsJf maize and/or wheat 5. (1) Each end-consumer, importer, storer, exporter and procehor of maize and/or wheat shall keep complete records for each week (Saturday to Friday) in respect of maize and/or wheat imported or exported by him. These shall also include any person, e.g. a producer, trader, transporter, agent, etc. who acts in the capacity or on behalf of the aforementioned persons. (2) Each person mentioned in sub clause (I) , irrespective of whether or not he has premises, shall keep the following records: (a) Imports- in respect of imlported maize and/or wheat, records shall be kept of: (i) Name and address of importer and/or person on whose behalf imports are made. 4 STAATSKOERANT, 2 APRIL 2004 No. 26181 7 Quantity of rnaize and/or wheat imported per country of origin. Quantity of imported maize and/or wheat destined for: (aa) consumption in South Africa. (bb) expork per country of destination in Africa. (cc) exports per country of destination overseas. Name of border post through which maize and/or wheat was imported. Name and address of the first premises where maize and/or wheat, imported through a border post, was handled. Name of harbour and owner of harbour premises where the imported maize and/or wheat was handled. Name and particulars of the vessel in which maize and/or wheat was imlported. Exports- in respect of maize and/or wheat that is exported, records shall be kept in respect of: (i) Name and address of the exporter and/or the person on behalf of whom the export took place. (ii) Quantity of maize and/or wheat exported per country of origin namely: (aa) Produced in South Africa. (bb) Imports per country of origin in Africa. (cc) Imports per country of origin overseas. (iii) Quantity of maize and/or wheat exported per land of intended destination. (iv) Name and address of the last premises from where mai;ze and/or wheat was dispatched to a border post. (v) Name of border post through which maize and/or wheat was exported. (vi) Name of harbour and owner of harbour premises where the exported maize and/or wheat was handled. (vii) Name and particulars of the vessel in which maize and/or wheat was exported. (3) Records mentioned in sub claus8es (1) to (2) shall be (a) kept separately in respect of maize and/or wheat; (b) recorded on a computer or in ink in a book; and (c) kept at the head office or usual place of business of the person who is required to keep it for a period of at least four years after the end of the period in respect of which such records were kept. Returns to be submitted bv end-consumers, importers, storers, exporters and processor3 of maize and wheat 6. (1) Every end-consumer, importer, storer, exporter and processor of maize and/or wheat shall, before noon, on a Monday of every week, or in the case of public holidays on a Monday, the first working day of the week, submit to STAATSKOERANT, 2 APRIL 2004 No. 26181 9 SAGIS an accurate return in respect of his maize and/or wheat imports and/or exports. These shall also include any person, e.g. a producer, agent, trader, transporter etc. who acts in the capacity of the aforementioned persons. The returns, as availablle at SAGIS' offices, shall be submitted for the physical exports and imports that rez!ised during the period stated in clause 541). The return shall be transm'itted electronically to: The fax number or e-mail address as furnished on the official return forms or as specifically requested bly SAGIS. The return shall be transmitted electronically to reach the general manager of SAGIS before or on the deadline date mentioned in sub clause (1). A zero return shall be submitted if no maize and/or wheat was handled, imported or exported durin!g the period of the return. . Commencement and period of validity 7. This statutory measure shall come into operation on the date of publication hereof and shall lapse on 30 April 2008.