Fisheries Administrative Order No. 251, s. 2014 on the Traceability System for Fish and Fishery Products

Republic of the Philippines Department of Agriculture OFFICE OF THE SECRET ARY Elliptical Road, Diliman, 1100 Quezon City, Philippines Telephone Nos. +63 02 927-8741 to 56 'SBFAR ADMINISTRATIVE CIRCULAR No. 251 SERIES OF 2014 .. TITLE: TRACEABILITY SYSTEM FOR FISH AND FISHERY PRODUCTS Whereas, Sections 16 (d), 22, 27, 37 and 38 of Republic Act No. 10611 or the Food Safety Act of 2013, mandate the Department of Agriculture through the Bureau of Fisheries and Aquatic Resources (DA-B FAR) as a Food Safety Regulatory Agency to develop and enforce food safety and traceability standards and regulations for food in the primary production and post-harvest stages of the food supply chain whilespecifyingpunishable acts and their corresponding penalties; Whereas, traceability is internationally recognized as an essential risk management tool enabling individual members of the supply chain to quickly identify problems and to promptly disseminate this information to affected parties; Whereas, the Philippines, as a member of the Food and Agriculture Organization that endorsed the 2001 International Plan of Action to prevent, deter and eliminate Illegal, Unregulated and Unreported Fishing (IUUF)and through Executive Order No. 154 series of 2013, adopting its Nation al Plan of Action (NPOA) against IUUF, is committed to curb IUUF by, among oth ers, preventing international market entry of IUUF-derived products; Whereas,the European Union (EU),Australia, and members of the ASEANrecognize the DA BFAR as the Philippines' Competent Authority mandated to verify the application and enforcement of relevant laws and regulations on the safety of fishery and aquaculture. products; Whereas, the Philippines, as a party to the ASEAN Economic Community (AEC) 2015,is committed along with other members of the ASEAN, to combat IUUF, as part of the AEC blueprint; Wherefore, in view of these premises, this Circular establishing a traceability system. for fish and fishery products is hereby promulgated for the information, guidance and compliance of all concerned. SECTION 1. DEFINITIONS - The following shall mean: a. Aquaculture - fishery operations involving all forms of breeding, raising or farming of fish and other aquatic species in freshwater, brackish and marine areas; b. Competent Authority - officially designated national authmity having the legal competence to enforce relevant national and international food safety regulations or control measures; c. Captain/Mate's Receipt - a document signed by the captain of the vessel acknowledging the receipt of fish and fishery products transferred from one vessel to another in group seining operation; · d. Exclusive Economic Zone - an area beyond and adjacent to the territorial sea, under which the rights and jurisdiction of the coastal State and the rights and freedoms of other States are governed by the relevant provisions of the United Nations Convention on the Law of the Sea (UN CLOS); · e. Fish Catch Report - a simplified record of required details of fishing operation for fishing boats less than 3.0 gross tons; f. High Seas-all parts of the sea that is not included in the territorial sea or in the internal waters of a State; g. Label-means any tag, brand, mark, pictorial or other descriptive matter, written, printed, stenciled, marked, embossed or impressed on, or attached to the packaging or container of food containing information required by the market; h. Log sheet -the record containing details of a fishing operation filled out by the vessel master or fishing company having a reference number consisting of the company code, vessel code, year and , or the record containing details of an aquaculture operation filled out by the aquafarm operator containing among others, farm registration number and reference number; i. Lot - the unique unit of identification of a fishery or aquatic product by a supply chain actor to -facilitate supply chain tracking, management and detection of possible non-compliance with relevant laws, regulations or conservation and management measures and potential sources of failure in food safety or quality; j. Official control - all types of controls and control activities made by a regulatory agency to verify compliance with standards, operating procedures, practices and other regulatory requirements including but not limited to routine monitoring of food establishments and more intensive checks involving inspections, verifications, audits, samplings and testing of samples and recalls of defective or non-compliant products; k. Primary Production - the production, rearing or growing of primary products including harvesting of farmed aquatic animal production and hunting, fishing or the harvesting of wild products; I. Traceability- the ability to trace and follow a food, fee9, food-producing animal or substance intended to be, or expected to be incorporated into a food or feed, through all stages of production, processing and distribution; and, m. Wild-caught - taken from the wild rather than bred from captive s tock. SECTION 2. ACRONYMS. ASEAN BFAR CA CMM COLD DA EC EEZ EU FA FABOs FAO IUUF LGU RA S/HC SPS UNCLOS VMS WCPFC Association of Southeast Asian Nations Bureau of Fisheries and Aquatic Resources Competent Authority Conservation and Management Measures Catch Origin Landing Declaration Department of Agriculture European Commission Exclusive Economic Zone European Union Fishery and Aquaculture Fishery and Aquatic Business Operators Food and Agriculture Organization Illegal, Unreported and Unregulated Fishing Local Government Unit Republic Act Sanitary/ Health Certificate Sanitary and Phytosanitary United Nations Convention on the Law o f the Sea Vessel Monitoring System Western and Central Pacific Fisheries Commission SECTION 3. SCOPE. 3.1 This Circular establishes the traceability system for wild-caught and fa rmed fish and other aquatic products. It covers the following business operations that make up their respective supply chain: A. Wild-caught • fishing boats or vessels; • boat or vessel landing at ports, buying stations and auction markets; • pre-processing, cold storage and processing plants; • transporters and dry w arehouses; and, • traders, shippers, wholesalers, distributors and retailers . B. Aquaculture • fish feed producers; • hatcheries and breeders; • wild fry suppliers; • nurseries; • aquaculture/grow-out farms; • buying station/auction market • live fish transporters; • pre-processing and processing plants; • transporters, cold stores and dry warehouses, • traders, shippers, wholesalers, distributors and retailers 3.2 This Circular shall apply to all FABOs and business operators directly or indirectly involved in the production and processing of fishery and aquatic products for export, provided, that the Department, through subsequent regulations, shall coordinate with other regulatory agencies and the LGUs in the application of this Circular for FA products intended for domestic consumption. SECTION 4.RESPONSIBILITIES OF BUSINESS OPERATORS. All the business operators identified in the supply chain shall cooperate with the Competent Authority in carrying out official controls, and shall have responsibilities including but not limited to the following: 4.1. Registration of food facilities - The owner, operator, or agent in charge of a domestic or foreign food processing facility shall register with the Competent Authority. 4.2. Traceability system - FABOs must operate traceability procedures for ingredients, raw materials and FA products, at all stages of production, processing, transport, storage and distribution, and be able to: a) identify any person or business operator that has supplied them with any food or feed product or substance intended, or likely to be, incorporated into FA products; b) identify any businesses to which they have supplied ;,heir products and the products that were supplied including quantity or volume; and, c) supply this information to the Competent Authority upon request. 4.3. Labeling or Identification. - FABOs must ensure that their products are adequately labeled or otherwise identified through relevant documentation and the application of an appropriate production or batch code and must also comply with the labeling requirements of the country of destination. 4.4. Inspection - FABOs shall allow inspection of their businesses and collaborate with the Competent Authority on action taken to avoid risks posed by the FA product which they have supplied and to prevent market entry of IUUF-derived product; 4.5.Withdrawal and Recall - Should a FABO have reason to believe that a product it has produced, processed, distributed or imported is not safe or not compliant with food safety and other regulatory requirements, it shall immediately initiate procedures to withdraw said unsafe or non-compliant product, effectively and accurately inform the Competent Authority and consumers of the reason for the withdrawal, and if necessary, recall the same from the market; 4 .6. Registration and Traceability Systems - Business operators involved in the fish supply chain other than FABOs, directly or indirectly involved in the production and processing of fishery and aquatic products are required to: a. Register with the Competent Authority; and, b. Create, update and maintain records needed to determine the immediate previous sources and the immediate subsequent recipients of FA products in order to allow the Competent Authority to address credible threats to or adverse consequences on human, animal, plant life or health as well as on the environment, and to enable the Competent Authority to prevent market entry of IUUF-derived products. SECTION 5.DATA REQUIREMENTS. 5.1. To ensure traceability, the data requirements for the business operations that make up the supplychain for wild-caught products are stated in Annex A and those for aquaculture are shown in Annex B. 5.2 The Competent Authority may refer to other documents such as, but not limited to, Observer Trip Reports, VMS Data and Tracking Record and LGU registration of fish hatcheries, fish breeding facilities and private fish ponds pursuant to Section 57 of RA 8550, to verify information provided by the supply chain actor, registered business operator, FABO, or control officers. SECT'!ON 6.RESPONSIBILITIES OF THE COMPETENT AUTHORITY. It shall be the responsibility of the Competent Authority to e nsure compliance to traceability requirements and to initiate recall procedures in case of non-compliance. The following are the control officers of the Competent Authority: 6.1. Catch Validators - personnel designated by the BFAR Director or Regional Director to validate the authenticity of the vessel registration and license upon landing at port, the origin of the catch based on the log sheet, the conduct of transhipment activities and compliance with CM Ms of RFMOs and withrelevant laws and regulations; 6.2. Certifying Officers - personnel designated by the BFAR Director to issue catch certificate or sanitary or health certificates for fish and fishery products based on verified compliance to relevant laws, rules and regulations; 6.3. Fisheries Quarantine Officers -BFAR personnel designated by the DA Secretary of upon recommendation of the BFAR Director, to implement fisheries quarantine functions; 6.4. Fisheries Observers - personnel authorized by the BFAR Director or RFMO Regional Observer Program (ROP) to collect data and other scientific and additional information related to fishing as required by BFAR and other relevant RFMOs and/or concerned fisheries agencies in the Philippines; 6.5. Fish Health Officers- BF AR personnel with the authority and responsibility to implement aquatic animal health services, enforcement of national residue control programs, inspection and monitoring of primary production and aquafarm registration; 6.6. Fish Inspectors/Auditors - BFAR personnel designated by the BFAR Director to evaluate, assess, verify and monitor fishery and aquaculture processing establishment, fishing and freezer vessels, fish ports, landing areas, auction markets, ice plant and cold storage facilities, pre-processing arfd processing plants to determine compliance with IUUF regulations and requirements on product quality and safety; and, 6.7 . .. VMS Operators- BFAR personnel responsible for tracking and monitoring commercial fishing vessel operating in the territorial waters, EEZ and the high seas through the BFAR Vessel Monitoring System. SECTION 7.PROHIBITIONS. It shall be unlawful for any person/FABO to: (1) Import or export fish and fishery products without full traceability at all stages of production, processing, transport, storage and distribution as required in Section 4 of this Circular. (2) Refuse access,· to pertinent records or entry of the competent authority in the performance of its functions and responsibilities; (3) Adulterate, misbrand, mislabel, falsely advertise any food product which misleads the consumers and carry out any other acts contrary to good manufacturing practices or traceability requirements; ( 4) Produce, handle or manufacture for sale, offer for sale, distribute in commerce, or import into the Philippines any food or food product which is not in conformity with an applicable food quality, safety or traceability standard or requirement; (5) Produce, handle or manufacture for sale, offer for sale, distribute in commerce, or import into the Philippines, any food or food product which has been declared or identified as derived from IUU fishing; (6) Export any raw material, food or food product sourced from a country that is not approved by the country of destination; (7) Produce, handle or manufacture for sale, offer for sale, distribute in commerce, import into the Philippines or export to any country any raw material, food or food product sourced from a country which is not approved by the country of destination (8) Fail to comply with an order relating to notifications to recall unsafe products; (9) Operate a food business without the appropriate authorizatioH; (10) Connive with food business operators or food inspectors, which will result in food safety risks to the consumers or undermine traceability standards or requirements; and, (11) Commit any act or omission in violation of this Circular. SECTION 8.SANCTIONS. 8.1. Administrative Sanctions. - FABOs or registered business operators who fail to respond to any request for records by the Competent Authority or fail to comply with any provisions of this Circular shall be subject to administrative sanctions such as but not limited to: non-issuance of catch certificates or sanitary / health certificates, suspension of imports or exports for three months for the first offense, suspension of imports or exports for six months for the second offense; suspension of pertinent registration for six (6) months for third offense; and revocation of pertinent registration for the fourth offense. 8.2. Judicial Sanctions. - Upon conviction by a court of law: 8.2.1. Any person who ·causes the importation or exportation of fish or fishery products in violation of any provisions of this Circular shallbe punished by eight (8) years of imprisonment, a fine of eighty thousand pesos (PS0,000) and destruction of live fishery species and forfeiture of non-live fishery species in favor of DA-BFAR for its proper disposition: Provided that violators of this provision shall be banned from being member or stockholder of companies currently engaged in fisheries or companies to be created in the future; 8.2.2. Any person who commits any of the prohibited acts in Section 7 shall be penalized with: (a) For the first conviction, a fine of not less than Fifty thousand pesos (PS0,000.00) but not more than One hundred thousand pesos (Pl00,000.00)and suspension of appropriate registration or authorization for one (1) month; (b) For the second conviction, a fine of not less than One hundred thousand pesos (Pl00,000.00) but not more than Two hundred thousand pesos (PZ00,000.00) and suspension of appropriate registration or authorization for three (3) months; (c) For the third conviction, a fine of not less than Two hundred thousand pesos (PZ00,000.00) but not more than Three hundred thousand pesos (P300,000.00) and suspension of appropriate registration or authorization for six (6) months; ( d) If the violation results in slight physical injury of a person, a fine of not less than Two hundred thousand pesos (P200,000.00) but not more than Three hundred thousand pesos (P300,000.00), suspension of appropriate registration or authorization for six (6) months, and payment of the hospitalization and rehabilitation cost of the person injured; ( e) If the violation results in less serious, or serious physical injury of a person, a fine of not less than Two hundred thousand pesos (P200,000.00) but not more than Three hundred thousand pesos (P300,000.00), suspension of appropriate authorization for one (1) year, and payment of the hospitalization and rehabilitation cost of the person injured; (f) If the violation· results in death of a person, imprisonment of not less than six (6) months and one (1) day but not more than six (6) years and one (1) day, a fine of not less than Three hundred thousand pesos (P300,000.00) but not more than Five hundred thousand pesos (PS00,000.00) and permanent revocation of appropriate authorization to operate a food business. If the offender does not have the appropriate authorization, the imposable fines shall be doubled . . If the offender is a government personnel, in addition to the penalty prescribed herein, said personnel shall be s ubjected to the appropriate civil service laws. If the offender is a naturalized citizen, in addition to the penalty prescribed herein, the naturalization certificate and the registration in the civil registry of said citizen shall be cancelled. Immediate deportation after payment of fine and service of sentence shall also be imposed. If the offender is an alien, said alien shall be summarily deported after payment of fine and service of sentence and perpetually barred from entering the country. Any director, officer or agent of a corporation who shall authorize, order or perform-any of the acts or practices const ituting in whole or in part a violation of this Circular and who has knowledge or notice of non-compliance received by the corporation from the concerned department, shall be subjected to the penalties under this section. In case the violation is committed by, or in the interest of a foreign juridical person duly licensed to engage in business in the Philippines, such license to engage in business in the Philippines shall immediately be revoked. SECTION 9.REPEALING CLAUSE. - Any prov1s10ns in previous orders, rules and regulations inconsistent with the provisions of this Circular are hereby revoked or modified accordi ngly. SECTION 10.SEPARABILITY. - Should any portion or provision of this Circular be declared unconstitutional or invalid, the other portions thereof which are not affected thereby shall continue to be in full force and effect. SECTION 11.EFFECTIVITY. - This Circular shall take effect fifteen (15) days after its publication in any newspaper of general circulation and after its filing with the Office of the National Administrative Register. SECTION 12.TRANSITION PERIOD. - Due to the substantially new requirement imposed by this Circular, a transition period of six (6) months from its entry into force is provided. During the transition period, FA products not complying with the new requirements set forth by this circular may be sold or exported, and stocks of such FA products that have been produced before the end of the transitional period may continue to be sold or exported until exhausted. · Issued MAY 16 201't day of in Quezon City, Philippines DEPART MENT Of' AGRICU LTURI: IHlilll Jill! IUI II.I IIIIII UIII.UU!!IIU 1,ffl 11111111111 in replying pls cite this code : For Sign ature: S-05-14-0209 Rie:eeive-d : 05/14/2014 03:46 PM Recommending Approval: · ector Chairperson Bureau of Fisheries and Aquatic Resources National Fisheries and A Resource Management Publi cation Date: May 17, 20 .1Lt Philippine Star ANNEX A Data Requirements for Wild-Caught Fish Regular Catch Certification Stage in the Documentation Data Required Responsible supply chain Person/s CATCHI NG Logsheet 1. Log sheet control/ reference Vessel A. SPC-FFA number(company code - vessel - year captain/ logsheet - s eq uence number) Fishing (for PNG 2. Vessel Name company and HSPA 3. Flag State caught 4. Vessel registration number fish) 5. CFVG L/ IFP nu mber B. Philippin 6. EU/ BFAR Approval Number e- 7. Name of vessel captain prescribe 8. FAO zone area (fishing ground) d 9. Date of fi sh ing/harvest logsheet ( 10. FAO alpha-3 code of the species within 11. Es timated Weight( +-10% variance) EEZ and 12. Date and Port of departure to fishing territorial ground areas) 13. Date and Port of unloading TRAN- Transhi prrient 1. Logsheet control/ reference number /s Vessel captain SH IP MENT Certificate/Mates 2. Transhipment coordinates of the catcher or Captain's 3. Transhipment date and carrier Certificate 4. Estimated weight of the catch to be vessel transhipped ( +-10% variance) 5. Name of catcher vessel 6. Name of freezer vessel 7. Captain's signature Stowage Plan 1. Logsheet control/reference number / s Captain of 2. Transhipment Certificate Number carrier vessel 3. Freezer vessel name 4. Lot per hatch layout 5. Catcher vessel name 6. Estimated weight to be transhipped Fish Origin 1. Catcher vessel name& License Number Third Country Declaration Form 2. Transfer Position (Lat/ Long) competent (for Fishing 3. Estimated catch before transfer authority Vessel operating 4. Date, species and quantity transferred in third 5. Carrier vessel name & License Number countries) 6. Hold number 7. Estimated Quantity (MT) 8. Port ofUnloading 9. Cold Storage/Cannery 10. Catchers FODF Number 11. Name of catcher vessel captain'· 12. Name of NFA Officer On board 13. Name of carri er vessel captain 14. Name ofN FA Offi cer at Port UNLOADI NG/ Foreign Catch Information contained in the Flag State LANDI NG Certificate Catch Certificate Stage in the Documentation Data Required Responsible supply chain Person/s Catch Origin l. Logsheet control/ reference numb er/s Catch Landing 2. Name of Unloading Vessel Validator Declaration 3. Ow ner name 4. Regis tration & Fishing Li cense Number 5 . Fishing ground (FAO zone area) .. 6. FAO alpha-3 species code 7. Catch Descri ption 8. Date Unloaded/Landed 9. Port Unloaded/Landed 10. Verified weight landed (per species) 11. Desti nation TRANSPORT Truck Trip 1. Logsheet control/reference number /s Cannery Ticket/Truck 2. Trip Ticket Number representative Trip No. 3. License Plate Number (QA/ QC) 4. Trip Number 5. Driver name 6. Date and time of loading 7. Place/location ofloading 8. Lot Number 9. Net weight 10. Supplier name 11. Destination and EU approval number of establishment BLAST Blas t freezing l .Logsheet control/reference number /s FREEZING monitoring 2.Name of Company that availed Blast (FOR record Freezer ICE/CHILLED 3. Quantity FISH) 4.Date and time of freezing 5.FAO alpha-3 species code · STORAGE Cold Storage l. Log sheet control /reference number /s Cannery (LANDED Stowage 2. Vessel name representative CATCH) Plan/ Co ld 3. Location in the stacking lay-out of fish (QA/ QC) Storage Report bins 4. Date s tored 5. Weight 6. Supplier name 7. Species 8. Name of Process ing Establishment Bin Tag 1. Log sheet control /reference number/s Cannery 2. Bin number r epresentative 3. Vessel name (QA/ QC) 4. Supplier name 5. Species 6. Name of Processing Establishment PROCESSING Fish Receiving 1. Log sheet co ntrol/ reference number /s Cannery Report and Fish 2. Cold Storage Origin representative Sizing Summary 3. Supplier name (QA/QC) Repo rt 4. Time and date received 5. Total weight received 6: Lot number Stage in the Documentation Data Required Responsible sunnlv chain Person/s 7. Bin number 8. FAQ alpha-3 species code 9. Number of samples and results of histamine analysis 10. Temnerature of fish unon receint Pre-Cooking 1. Logsheet control/reference number Cannery Report 2. Supplier name re presentative 3. Time and date received (QA/QC) 4. Fish size 5. Weight 6. Duration of pre-cooking 7. Temperature 8. Production date 9. Batch code/number Pack- 1. Logs heet control/ reference number Cannery shaping/Filling 2. Weight of fis h representative Report 3. Species (QA/QC) 4. Production date 5. Batch code/number 6. Type of packaging materials and its supplier's name Seaming Report 1. Logsheet control/reference number/s Cannery 2. Batch code/numbe r representative 3. Production Code (QA/QC) 4. FAQ alpha-3 species code 5. Food contact material supplier name 6. Number of cans /tins/nouch nroduced Retorting Report 1. Logsheet control/reference number / s Cannery 2. Batch code/number representative 3. Production code (QA/QC) · 4 . Species 5. Type of packaging materials and its supplier's name 6 . Production date 7 . Temperature 8. Pressure 9. Number of cans/tins/pouch produced 10. Yield report STORAGE Labelling and 1. Logsheet control/ reference number / s Cannery DRY Packing Report 2. Production code representative WAREHOUSE 3. Product description (QA/QC); Fish 4. FAQ alpha-3 s pecies code ins pectors 5. Manufacturing date 6. Best before date 7. Es tablis hment approval number 8. Brand 9 . Countrv of orie:in TRANSPORT Pre-trip 1. Requested setting of the temperature Company Insp ection 2. Container interchange representative Report 3. Container and seal number (for s ea fre ie:hfl / Airwav bill number (for air Stage in the Documentation Data Required Responsible supply chain Person/s freight) Van Loading 1. Logsheet control/ reference number /s Company Report 2. Pre-trip Inspection Report representative 3. Country of destination 4. Establishment approval number 5. Production code 6. Quantity Pre-shipment 1. Van loading report Fish Inspection 2. Labelling requirement Inspectors Report 3. Storage Requirement compliance w ith temperature requirement 4. Production Code 5. Container Number 6. Seal Number 7. Packing List 8. Proforma Invoice SHIPMENT Health certificate 1. Pre-shipment Inspection Report Certifying 2. Application Letter for Fishery Officer Products Export 1. Health certificate Quarantine Commodity 2. Proforma Invoice Officer Clearance 3. Export Declaration Airway Bill/Bill 1. AW /BL Number Shipping Line of Lading 2. Date issued/ shipment date 3. Shipper 4. Consignee 5. Name of vessel 6. Voyage No. 7. Port ofLoading · 8. Port of Destination 9. Product Net weight Catch Certificate 1.Airway Bill/Bill of Lading Number Certifying Officer Simplified Catch Certification Stage in the Documentation Data Required Responsible Su~nly chain Person/s CATCHING Fish Catch Report l. Name of vessel Pumpboat (for boats <3.0 GT) 2. Registration number / permit operator or Logsheet (for Number (LGU) boats >3.0 GT) 3. Owner / pumpboatoperator 4. Fishing ground 5. Home port 6. Fishing gear 7. Place of departure 8. Buying Station/ Auction market 9. Landing Area 10. Date of Return 11. No. ofFADs used (if applicable) 12. Fish catch landing 13. Number of Individual landed 14. Target s pecies 15. Weight 16. Retained by-catch(species) 17. Net weight UNLOADING/ Catch Origin l. Logsheet control/ reference Catch BUYING STATION Landing Declaration number/s Validator (COLD) - (for boats 2. Name of Unloading Vessel >3.0 GT) 3. Owner name · 4. Registration & Fishing License Number 5. Fishing ground (FAO zone area) 6. FAO alpha-3 species code 7. Catch Description 8. Date Unloaded/Landed 9. Port Unloaded/Landed 10. Verified weight landed (per species) 11. Destination Raw material l. Landing Area Buying rece iving report (for 2. Date landed Station owner boats <3.0 GT) 3. Fishing vessel name 4. Fishing ground 5. No. of fish landed 6. Total weight landed (pe·r fishing boat) LOCAL TRANSPORT Local transport l. Volume/Quantity BFAR permit (BFAR) 2. Species commodity Quarantine 3. Date and place the Officer; Fish Auxiliary invoice clearance/ permit was issued Inspector: (LGU) 4. Shipper Municipal 5. Consignee Agriculture Airway Bill/ Bill of 6. Destination Office; Buyer Lading (Domestic) 7. Vessel carrier procurement 8. Value officer; Airline 9. Origin of catch company 10. Name of Reefer Van or Fish Car 11. License Plate of Reefer Van or Vehicle PROCESSING Incoming raw l. Weight/Volume Quality material inspection 2. Supplier Control report 3. Date and time raw material Supervisor was received Production record 1. Date and time begins 2. Supplier/ Vessel name 3. Volume 4. Time of production ends 5. Production code 6. Date and time packed COLD STORAGE 'Cold s torage record l. Date received Cold Storage 2. Stowage Plan (as attachment) Personnel 3. Volume to be stored 4. Temperature requirement (Data logger and manual of recording) TRANSPORT Pre-trip Inspection 1 . Requested setting of the Shipping Line Report temperature 2. Container interchange 3. Container and seal number (for sea freight) / Airway bill number (for air freight) Van ~oading Report 1 . Logsheet or Fish Catch Report Shipper control/reference number 2. Pre-trip Inspection Report (as attachment) 3. Country of destination 4. Establishment approval number 5. Production code 6. Quantity Pre-shipment 1 . Van loading report Fish Inspection Report 2. Labelling requirement Inspectors 3. Storage Requirement compliance with temperature requirement 4. Packing List 5. Proforma Invoice 6. Production Code " 7. Container Number 8. Seal Number SHIPMENT Health Certificate Pre-shipment Inspection Report Certifying Officer Airwav Bill / Bill of l. AW/BL Number Shippine: Line Lading 2. Date issued/shipment date 3. Shipper 4. Consignee 5. Name of vessel 6. Port of Loading 7.PortofDestination 8. Product 9. Net weight Catch Certificate Airway Bill/Bill of Lading Certifying Officer Export Commodity 1. Health Certificate Number Certifying Clearance 2. Catch Certificate Number Officer 3. Export Declaration ANNEXB Data Requirements for FarmedFish Stage in the Documentation Data Required Person/ s Supply Chain Responsible Feed Receiving Log 1. Supplier name Farm operator J!lrocurement 2. Batch/ lot and .. 3. Date received cdis tribution 4 . Quantity Dispatch Log 1. Supplier name Farm operator 2. Batch/ lot 3. Date of dispatch 4. Quantity 5. Destination Drug/ Receiving Log 1. Supplier Name Farm operator Biological/ 2. Receiving Date Chemical 3. Name of Product Distribution 4 . Intended Use 5. Dosage used 6. Quantity 7. Batch/Lot Pre- Broodstock, Fry and 1. Receiving date Hatchery production PLReceiving Log 2. Supplier name operator (Hatchery) 3. Supplier Permit and/ or registration number 4. Species 5. Quantity 6. Health Certificate Fry and PL Distribution 1. Releasing Date Hatchery Log 2. Farm Name with operator Registration Number 3. Quantity 4. Size Pre- Wild-caught Fry 1. Control/reference Hatchery production Collection Report number operator; (Wild-caught 2. Permit number Fry) 3. Collection/ catch Area 4. Date of collection/ harves t 5. Distribution List 6. Species 7. Quantity 8. Health Certificate Receiving Log 1. Receipt Number 2. Nature of input (feed, s upplement, drugr etc.) 3. Supplier name 4. Receiving date 5. Quantity 6. Size Stage in the Documentation Data Required la Person/s Supply Chain Responsible Pre- Dis tribution Log 1. Name of Farm Nurse ry farm production (Registration Number) operator (Nursery) 2. Quantity 3. Size 4. Date Supply 5. Species Pre- Feeding Log 1. Date of Delivery Hatchery /Nursery production 2. Pond Number farm operator (Hatchery, 3. Date of feeding Wild-caught 4. Time of feeding Fry, Nursery) 5. Quantity used Supplement/Medication 1. Name of Product Hatchery/N ursery Log 2. Batch/ Lot Number farm operator 3. Intended Use and Dosage 4. Date and Time of Application 5. Duration of Application Production Fry /Fingerling/ PL 1. Supplier name Grow-out farm (Grow-out) Receiving Report 2. Supplier Permit operator and/or registration number 3. Receiving date 4. Species 5. Quantity .. 6 . Size Consumable Inputs 1. Receipt Number Grow-out farm Receiving Log 2. Nature of input (feed, operator supplement, drug, etc.) 3. Supplier name 4. Receiving date 5. Quantity 6. Batch/ Lot Number Feeding Log 1. Date of feeding Grow-out farm 2. Time of feeding operator 3. Feeds Consumed 4. Cage/Pond Number 5. Production Stage (size/age) 6. Brand and Type of Feed Supplement/Medication 1. Name of Product n Grow-out farm Log 2. Batch/ Lot Number operator 3. Intended Use and Dosage 4. Date and Time of Application 5. Duration of Stage in the Documentation Data Required Person/s Supply Chain .. Resoonsible Application Harvest Log 1. Farm Regis tration Grow-out farm Number operator 2. Date of harves t 3. Species 4. Quantity 5. Pond/ Cage Number 6. Production Lot (size/ age/ weight) 7. Destination of harvest (processing plant/ auction market/ retailer 1 Pos t-harvest Transport Log Sheet 1. Name of Transporter Grow-out farm (Transport) 2. Driver's name operator 3. Vehicle Plate Number 4. Volume and Size/ Age (Days of Culture) 5. Destination 6. Date and time of loading 7. Local Transport Permit Number Issued by BFAR (where applicable) 8. Production Lot Pos t-harvest Log Sheet 1. Supplier Name Trader at Auction (Auction 2. Farm Registration Market Market) .. Number 3. Volume 4. Distribution List Post-harvest Local Transport Permit 1. Farm Registration Fisheries (Transport) Number Quarantine 2. Quantity Officer 3. Sp ecies Transport Log Sheet 1. Local Transport Permit Process ing Number Establishment 2. Supplier 3. Box Number Pos t-harves t Fish Receiving Report / 1. Supplier name Processing (Processing) Batch Monitoring Report 2. Time and date Es tablishment received 3. Total weight and age/ s ize received ~ 4. Farm Registration Number 5. Local Transport Permit Number 6. Lot/ Batch Number 7. Destination Stage in the Documentation Data Required Person/s Supply Chain . Responsible Post-ha rvest Production Report 1. Date and time Processing (Processing) processed Establishment 2. Batch / Lot Number 3. Product Type 4. Production Code 5. Destination Labelling and Packing 1. Production Code Processing Report 2. Bat ch / Lot Numb er Establishment 3. Product description 4. Species 5. Manufacturing da te 6. Best b efore date 7. Establishment approval number 8. Bra nd 9. Count ry of origin Cold Storage Cold. Storage Report 1 . Stowage Plan Cold storage 2. Location in the operator stacking lay-out of Cold Storage 3. Production Code 4. Name of Process ing Establis hment 5. Destination 6. Regis tration Numbe r (If separately located fro m the p rocessing pla nt) Transpor t Pre-trip Inspection 1. Reques ted setting of the Shipper Report -· te mperature 2. Container in terchange 3. Container and seal number (for sea freight) / Airway bill number (for air freight) Va n Loading Report 1. Pre-trip Inspection Report 2. Country of destination Exporter 3. Establis hment approval numbe r 4. Production code 5. Quantity Pre-shipme nt Ins pection 1. Loading Report Fis heries Report 2. Labelling requirement inspector 3. Storage Requirement compliance with temperature requi rement 4. Packing List 5. Proforma Invoice Shipm ent Health certificate 1. Pre-shipment inspection Certifying Officer report Stage in the Documentation Data Required Person/s Supply Chain Responsible Export Commodity 1. Health certificate Quarantine Clearance 2. Proforma Invoice Officer Airway Bill / Bill of 1. AW / BL Number Shipping Line Lading 2. Date issued/ shipment date 3. Shipper 4. Consignee 5. Name of vessel 6. Voyage No. 7. PortofLoading 8. Port of Destination 9. Product 10. Net weight