Co-operative Societies Regulation 2003 (S.I. No. 1 of 2003)

15. Change of name of society. Co-operative Societies Regulation 2003 MADE by the Head of State, acting with, and in accordance with, the advice of the National Executive Council under the Co-operative Societies Act 1982.

1. FEES. Fees payable to the Registrar in respect of matters in the Act are shown opposite the description of each matter in Schedule 1.

2. FORM OF APPLICATION FOR REGISTRATION OF A SOCIETY. An application for registration of a society shall be in Form 1 of Schedule 2.

3. CERTIFICATE OF REGISTRATION. The certificate of registration of a society required by Section 28(a) of the Act shall be in Form 2 of Schedule 2.

4. LIST OF ELIGIBLE PERSONS. The list of eligible persons, required by Section 25(d) of the Act to accompany an application for registration, shall be in Form 3 of Schedule 2 and shall be submitted in duplicate.

5. STATEMENT OF OBJECTS, ETC., OF SOCIETY. The Statement, required by Section 22(b) of the Act, of the objects of a proposed society and of the reasons for believing that the society will be able to achieve its objects, shall be in Form 4 of Schedule 2.

6. PROPOSED BOARD OF DIRECTORS. The list of proposed Directors, required by Section 25(c) of the Act to accompany an application for registration, shall be in Form 5 of Schedule 2 and shall be submitted in duplicate.

7. LIST OF OTHER ELECTED OFFICERS. The list of other elected office –holders (if any), required by Section 25(e) of the Act to accompany an application for registration, shall be in Form 6 of Schedule 2.

8. SIGNATURE OF DIRECTORS TO RULES. The form of signature by any two Directors to the proposed rules of a society, required by Section 25(b) of the Act to accompany the application for registration, shall be in Form 7 of Schedule 2.

9. ARRANGEMENT OF MEETING. Notification of arrangement of a meeting under Section 22 of the Act shall be in Form 8 of Schedule 2.

10. STATEMENT SHOWING NAME OF APPLICATION. The statement, required by Section 25(f) of the Act to accompany an application for registration, shall be in Form 9 of Schedule 2.

11. REGISTRATION’S NOTICE ON APPLICATION. The notice by the registrar of his actions under Section 26 of the Act shall be in Form 10 of Schedule 2.

12. REFUND BY REGISTRAR OF MEMBERSHIP SUBSCRIPTION. The form to accompany the refund, under Section 27(1) of the Act, by the Registration of the amount subscribed by members of a proposed society whose registration is refused shall be in Form 11 of Schedule 2.

13. NOTIFICATION OF PUBLICATION OF REGISTRATION. Notification of publication in the National Gazette of the registration of a society shall be in Form 12 of Schedule 2.

14. APPROVAL OF REJECTIONS OF RULES. The notice of approval or rejection under Section 29 of the Act of the rules of a society shall be in Form 13 of Schedule 2.

15. CHANGE OF NAME OF SOCIETY. (1) An application for a change of name of a society under Section 35(2) of the Act shall be in Form 14 of Schedule 2. (2) A notice of special resolution of a society to change its name shall be in form 15 of Schedule 2. (3) A notice to the Government Printer for gazette of the change of a name of a society as required by the Section 35(1)(c) of the Act shall be in form 16 of Schedule 2. (4) A notice from the Registrar to a society requiring the society to bring notice of change of name to interested or affected persons as required by Section 35(1)(d) of the Act shall be in Form 17 of Schedule 2.

SCHEDULE 1 – . FEES Reg. Section 1 ITEM ITEM MATTER FEES K. NO. 1. For an application to register a Co-operative 25.00 Societies in accordance with Section 25 For an application to reserve the name of a 30.00 Cooperative Society 3. For registration of a notice of adoption, 50.00 alteration or revocation of a Rules under Section 25 or 53 of the Act. 4. For an application under Section 76 of the 100.00 Act to extend the period in which to hold meetings. 5. For registration of documents to effect an 300.00 amalgamation under Section 103 of the Act. 6. For an application for the registrar to exercise 200.00 the powers conferred by Section 106 of the Act. 7. For application for the restoration of a 100.00 Cooperative Society to register. 8. For each search in relation to a particular 20.00 Cooperative Society. 9. For a document issued or displayed by the 10.00 Registrar that contains information relating to (Original) a Cooperative Society; f the document contains only current 15.00 (copy) information; or if the document contains both current and non current information 10. For the inspection, production or certification 10.00 of a document under Section 17 of the Act (search fee) and, in addition, if the Registrar so requires, 2.00 per such other expenses as in the opinion of the copy Registrar, will be reasonably incurred in the inspection, production or certification of a document. 11. For a certified copy of, or extract from any 2.00 document. 12. For a copy of, or extract for any document, in 5.00 addition to any fee for certifying the same, for each A4 Sheet. 13. For a certificate issued by the Registrar, of 25.00 which a fee is not elsewhere prescribed. 14. For the submission of any document after the time specified in the Act in respect of that document (whether or not any other fee is payable and in addition to any other fee so payable) – ubmitted no later than one month after the 50.00 expiration of the time prescribed ubmitted later than one month for which a fee 90.00 is not otherwise prescribed. 15. For the submission of any document for 25.00 which a fee is not otherwise prescribed. For an act by the Registrar that he is required 25.00 or authorized to do under the Act or the Regulation, and for which a fee is not elsewhere prescribed.

SCHEDULE 2 Co-operative Societies Act 1982 1 APPLICATION FOR REGISTRATION Act Section 24 OF A CO-OPERATIVE SOCIETY Reg. Section 2 me of proposed Co-operative Society. cation of proposed Co-operative Society. 3. Postal Address of proposed Co-operative Society. 4. Main business location of proposed Co-operative Society. 5. The following Documents must be submitted with this Form A. List of eligible persons who applied for Membership (Form 3) Main Objectives of the Proposed Co-operative Society. (Form 4) Reasons for believing that the Proposed Society will be able to achieve its Objectives. (Form 4) Names and addresses of proposed Board of Directors. (Form 5) Names, addresses and office of other office holders (if any). (Form 6) F. Proposed Rules of the Co-operative Society. (Should be type written and attached) G. Consent of Directors to proposed Rules (Form 7). Statement on meeting of proposed Co-operative Society (Form 8). 6. Declaration and Signature: ‘I certify that the information in this Forum is True and Correct, and the Documents submitted with this Form are True and Correct’. Signature of Applicant: ............................................. Name of Applicant: ................................................. his application must be signed by a proposed Director of the Co-operative Society. Co-operative Societies Act 1982 2 CERTIFICATE OF Act Section 28,30,37 INCORPORATION Reg. Section 3 COSO NUMBER I certify that ......................Co-operative Society Limited located at is on the .................day of ......................20 registered under the Co-operative Societies (Amended) Act 1985. Given under the hand and seal. Registrar Co-operative Societies Act 1982 3 LIST OF ELIGIBLE Act. Section 23(b), PERSONS WHO APPLIED 25(d) FOR MEMBERSHIP Reg. Section 4. Name M/F AGE WHERE NO of VALUE of YOU SHARES SHARES(K) LIVE Co-operative Societies Act 1982 4 MAIN OBJECTIVE Act. Section OF PROPOSED CO- 22(b)(i)(ii) OPERATIVE Reg. Section 5. SOCIETY BJECTIVES OF THE PROPOSED CO-OPERATIVE SOCIETY. N FOR BELIEVING THAT THE PROPOSED SOCIETY WILL BE ABLE TO ACHIEVE IT’S OBJECTIVES. (BUSINESS PLAN). Co-operative Societies Act 1982 5 PROPOSED BOARD Act. Section 23(d); OF DIRECTORS 25(c) Reg. Section 6. We the persons whose names appear in Form 3 have duly elected the following to be the Board of Directors of ..................... Co-operative Society. ven Names: (Mr/Mrs/Miss) ...................................... name: ............................................................. te of Birth: ........................................................ Occupation: ......................................................... Contact Address: ................................................... Signature of Proposed Director .................. Date.......... 2. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Occupation: ........................................................ ntact Address: ................................................... Signature of Proposed Director .................. Date.......... 3. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Occupation: ........................................................ Contact Address: ................................................... Signature of Proposed Director .................. Date.......... 4. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Occupation: ........................................................ Contact Address: ................................................... Signature of Proposed Director .................. Date.......... 5. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Occupation: ........................................................ Contact Address: ................................................... Signature of Proposed Director .................. Date.......... 6. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Occupation: ........................................................ Contact Address: ................................................... Signature of Proposed Director .................. Date.......... 7. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Occupation: ........................................................ Contact Address: ................................................... Signature of Proposed Director .................. Date.......... Note: Directors should not be less than three (3). Should be 3 or more. Co-operative Societies Act 1982 6 ELECTION OF Act Section 25(c) OTHER OFFICERS Reg. Section 7. We the persons whose names appear in Form 3 have elected the following officers as office holders of ...................... Co-operative Society. ven Names: (Mr/Mrs/Miss) ..................................... name: ............................................................ te of Birth: ....................................................... posed Position: ................................................ 2. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Proposed Position: ................................................ 3. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Proposed Position: ................................................ 4. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Proposed Position: ................................................ 5. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Proposed Position: ................................................ 6. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Proposed Position: ................................................ 7. Given Names: (Mr/Mrs/Miss) ..................................... Surname: ............................................................ Date of Birth: ....................................................... Proposed Position: ................................................ Co-operative Societies Act 1982 7 CONSENT OF Act Section 25(b) DIRECTIONS (2) TO Reg. Section 8. PROPOSED RULES We the undersigned Directors of .............................. Co-operative Society have consented to the Rules of the said Co-operative Society which are attached me Of Director ....................... Signature ................ me Of Director ....................... Signature ............... Witnessed by: NAME: ................................................................. OCCUPATION: ...................................................... SIGNATURE: ........................................................ DATE: ................................................................. Co-operative Societies Act 1982 8 STATEMENT ON Act Section 22(a) ARRANGMENT OF Reg. Section 9 MEETING ...............................M/F of ........................... ...............................M/F of ........................... ...............................M/F of ........................... ...............................M/F of ........................... 5. ....................................M/F of ........................... 6. ....................................M/F of ........................... 7. ....................................M/F of ........................... NAME: ............................................................... OCCUPATION: .................................................... SIGNATURE: ...................................................... ED: ............................................................... Co-operative Societies Act 1982 9 STATEMENT OF Act Section 25(f) NAME OF SOCIETY Reg. Section 10. E: ................................................................ O NUMBER [For Office Use Only] MEETING RESOLUTION NUMBER ............... of 20........ (copy attached) E: .................. NAME OF DIRECTOR: .......................................... SIGNATURE: ............................ DATED: ........................ DATED: .................. Day of ................. 20 ........... Co-operative Societies Act 1982 10 REGISTRAR’S Act Section 26(c) NOTICE ON Reg. Section 11. APPLICATION of the Co-operative Society: .................................. Your application is acknowledged with appreciation, however we advice the following: as been return for ............................................... as been held pending legal clearance. will be registered pending file creation. Name: .................................................................. Occupation: ........................................................... Signature: ............................................................. Date: ................................................................... Co-operative Societies Act 1982 11 REFUND OF Act Section 27(i) MEMBERSHIP Reg. Section 12 SUBSCRIPTION AFTER REGISTRAR’S REFUSAL TO REGISTER NAME OF CO-OPERATIVE SOCIETY: .......................................................................... Name ADDRESS AMOUNT LESS AMOUNT REMARKS SUBSCRIBED COSTS REFUNDABLE CERTIFICATION Section 27(i) BY THE REGISTRAR I .................................... Registrar of Co-operative Societies certify that the amount incurred in connection with the above named Co- operative Society is fair and reasonable. .......................... REGISTRAR : ........................ Day of ................ 20 ....... Co-operative Societies Act 1982 12 PUBLICATION OF Act Section 28(b) REGISTRATION Reg. Section 13. HE GOVERNMENT PRINTER, NEWTOWN, PORT MORESBY. ................GIVE NOTICE THAT ...................... CO-OPERATIVE SOCIETY HAS BEEN REGISTERED UNDER THE CO-OPERATIVE SOCIETIES ACT. PLEASE CAUSE AN IMMEDIATE PUBLICATION. E: .................. DAY OF ................... 20 ......... .................................. REGISTRAR. Co-operative Societies Act 1982 13 REGISTRAR’S Act Section 22(b)(iii), APPROVAL OR 29 REJECTION OF Reg. Section 14 PROPOSED RULES I ............................... Registrar of Co-operative Societies Approve/Reject the Whole/Part of the rules of the .................................. Co-operative Society. ED: ...................... DAY OF ................ 20 ...... ...................................... REGISTRAR. Co-operative Societies Act 1982 14 NOTICE OF Act Section 34, 35 CHANGE OF NAME Reg. Section 15(1) We the Directors whose names and signatures appear below give notice that .......................... Co-operative Society has on the ......................... day of ................ 20 ...... change it’s name from ...................... Co-operative Society to ............................ Co- operative Society. of Director: ...................... Signature .................. of Director: ...................... Signature .................. ED .................... DAY OF ................... 20 ........ Co-operative Societies Act 1982 15 SPECIAL Act Section 34(1) RESOLUTION FOR Reg. Section 15(2) CHANGE OF NAME On the ......................... day of ......................20....... at a special/general meeting it was resolved by resolution number ....................... of 20 .......... that ............................ Co-operative Society Limited COSO number ....................... change it’s name to ............................. Co-operative Society Limited. of Director: ........................Signature ................... of Director: ........................Signature ................... ED: ........................ DAY OF ................ 20 ..... Co-operative Societies Act 1982 16 NOTICE TO Act Section 33(e) GOVERNMENT Reg. Section 15(3) PRINTER FOR GAZETTAL OF CHANGE OF NAME HE GOVERNMENT PRINTER; I ............................. the Registrar of Co-operative Societies give notice that .......................... Co-operative Society Limited COSO number ..................... has on the ...................day of.......................20...... change it name to ..............................Co- operative Society Limited. e cause an immediate publication. ....................................... REGISTRAR. ED: ...................... DAY OF ...................20 ....... Co-operative Societies Act 1982 17 NOTICE TO Act Section 35(l)(d) SOCIETY Reg. Section 15(4) REQUIRING APPROVAL OF CHANGE OF NAME I ............................... Registrar of Co-operative Societies give notice that ........................... Co-operative Society Limited is to immediately inform all parties who have business in connection with .................................. Co-operative Society Limited has changed it’s name to ............................ Co-operative Society Limited. ............................. REGISTRAR. Office of Legislative Counsel, PNG