Cocoa Rehabilitation Regulations (Cap. 128)

ARRANGEMENT OF REGULATIONS 1. Citation. 2. Minister to appoint Board. 3. Quorum: Decisions of Board. 4. Executive Officer. 5. Appointment of Secretary and servants. 6. Administration expenses. 7. Payments from Fund. 8. Purposes for which Fund to be used. 9. Board to submit estimates. 10. Revision of estimates. 11. Limit on payment from Fund. 12. Applications to be made to Board. 13. Area to be inspected. 14. Applicant to be advised how to prepare land. 15. Distribution of plants. 16. Deliveries to be free of charge on fulfilment of conditions. Schedule Cocoa Cess Account COCOA REHABILITATION REGULATIONS [Section 15. Amended by SRO 15 of 1970.] [21st July, 1951.] 1. Citation These Regulations may be cited as the Cocoa Rehabilitation Regulations. 2. Minister to appoint Board The Minister shall appoint a Board, to be known as the Cocoa Rehabilitation Board, comprising the Chief Technical Officer (Agronomy) as Chairperson, the Chief Technical Officer (Extension) of the Ministry of Agriculture and five other members two of whom shall be nominated by the Agricultural Association. The Board shall be charged with the duty of applying the funds of the Cocoa Cess Account, hereinafter referred to as “the Fund”, and shall act as an advisory body to the Ministry of Agriculture in all matters affecting schemes for the improvement of the cocoa industry of the State. 3. Quorum: Decisions of Board (1) The quorum of the Board at any meeting shall be three. (2) The decisions of the Board shall be by the majority of votes. In any case in which the voting shall be equal, the Chairperson shall have an additional or casting vote. 4. Executive Officer The Chief Technical Officer (Agronomy) shall be the executive officer of the Board. 5. Appointment of Secretary and servants (1) The Board may, with the approval of the Minister, appoint and employ a Secretary and such other staff as it may deem necessary from time to time; the emoluments of such staff to be a charge against the Fund. (2) When an employee of the Board is a public officer on the pensionable civil establishment of the State, the Board shall make provision for a contribution towards his or her pension to be paid from the Fund into the Consolidated Fund at a rate to be approved by the Minister. (3) Salaries, wages, travelling and subsistence allowances paid to the employees of the Board shall be in accordance with the rates paid to officers of comparable status in the Civil Service of the State. 6. Administration expenses The expenses of administering the Fund shall be a charge against the Fund. 7. Payments from Fund No payment from the Fund shall be made by the Permanent Secretary (Finance) except on the authority of a voucher signed by the Chairperson of the Board. 8. Purposes for which Fund to be used The Fund shall be expended, in the first instance, for financing or assisting the operation of the Cocoa Industry Improvement Scheme for the propagation, testing and distribution of selected cocoa planting material in accordance with the following regulations. 9. Board to submit estimates Not later than the 31st day of July in each year the Chief Technical Officer (Agronomy) shall prepare and submit to the Board for revision and approval a detailed estimate of the revenue and expenditure of the Fund for the ensuing calendar year. These estimates shall be in the form of the Schedule appended to these Regulations. After approval by the Board the estimates shall be submitted by the Chief Technical Officer (Agronomy) to the Minister for his or her approval. The Minister of Finance will then issue his or her warrant to the Accountant-General authorising him or her to make payments from the Fund in accordance with the estimates on the certificate of the Chairperson of the Board. 10. Revision of estimates The Board shall have power to approve applications for supplementary expenditure at any time. After approval by the Board, such applications for supplementary expenditure shall be submitted to the Minister of Finance for his or her approval and issue of his or her warrant to the Accountant-General accordingly. 11. Limit on payment from Fund Payments made from the Fund shall at no time exceed the amount standing to the credit of the Fund. 12. Applications to be made to Board Before the 31st day of May in each year, any person who requires cocoa plants for planting in the next ensuing calendar year shall apply therefor in writing to the officer in charge of the Cocoa Industry Improvement Scheme. Such application shall state the number of plants required and shall also state the area and situation of the land on which the plants are to be planted. 13. Area to be inspected As soon as possible after the receipt of the application the area in question shall be inspected by an authorised officer of the Ministry of Agriculture for the purpose of determining the suitability of the site for cocoa. The applicant will be notified whether or not the area is approved as suitable for the planting of cocoa. If, for stated reasons, the area is declared unsuitable, no allocation of plants shall be made to the applicant. 14. Applicant to be advised how to prepare land If the area is declared suitable, the applicant shall be informed in writing what minimum action is required of him or her by the Ministry of Agriculture in regard to the provision of ground shade, windbreaks and soil conservation measures on the area. 15. Distribution of plants As soon as possible after the 31st day of May in each year, the officer in charge of the Cocoa Industry Improvement Scheme, with the advice and consent of the Board shall inform each applicant in writing what number of cocoa plants has been approved for delivery to him or her during the next calendar year. If the number of plants for which application is made exceeds the number likely to be available for distribution, allocation will be made in accordance with the order of priority as set out hereunder— (a) for replanting areas from which cocoa has been felled as a witches’ broom disease control measure in accordance with the provisions of regulations made under the Plant Protection Act, Chapter 242, and with the consent of the Chief Plant Protection Officer; (b) for the planting of nurseries for the purpose of supplying plants for privately owned propagators approved by the Ministry of Agriculture; (c) for replanting areas from which cocoa has been felled or is to be felled with the consent of an authorised officer of the Ministry of Agriculture and which is considered to be uneconomical to maintain; (d) for planting of areas not planted with cocoa at the time of inspection by an authorised officer to replace an equivalent area of cocoa on the same estate which has been felled on the advice of an authorised officer of the Ministry of Agriculture; (e) for planting of other areas. In each category applications shall be entertained in the order of applications received at the office of the Ministry of Agriculture. 16. Deliveries to be free of charge on fulfilment of conditions All cocoa plants approved for delivery by the Board shall be delivered free of charge to the applicant at the site on which they are to be planted: Provided that the Chief Technical Officer (Agronomy) is satisfied that the conditions required by the department as provided for under regulation 14 of these Regulations have been complied with. Schedule GRENADA COCOA ASSOCIATION ACT COCOA REHABILITATION REGULATIONS Cocoa Cess Account [Regulation 9.] COCOA CESS ACCOUNT – ESTIMATES OF REVENUE – (YEAR OF ESTIMATE) 1 2 3 4 5 6 7 8 Item No. Details of Revenue Estimate (Year of Estimate) Approved Estimate (Previous Year) Increase Decrease Actual Revenue (Year previous to year in Column 4) Explanations $ c $ c $ c $ c $ c 1. Cess 2. Revenue from Stations 3. Miscellaneous and such other items of revenue large enough to be classified under their own heads Total 1 2 3 4 5 6 7 8 Item No. Details of Expenditure Estimate(Year of Estimate) Approved Estimate (Previous Year) Increase Decrease Actual Expenditure (Year previous to year in Column 4) Explanations $ c $ c $ c $ c $ c 1. Personal Emoluments— Details to be given and conveniently grouped under heads such as Head Offices, Propagating Stations. Experimental Work et al. A statement should also be attached showing the names of the officers, the date on which increment, if any, will accrue to them and the provisional personal emoluments of each officer in the year of estimate and previous year Other Charges 2. Transport Allowances 3. Travelling and Subsistence 4. Equipment and Materials 5. Incidentals 6. Contribution to pension of seconded officers and such other items of expenditure large enough to be classified under their own heads Special To include all items not annually recurrent Total Summary Year of Estimate Previous Year $ $ Personal Emoluments Other Charges Special SUMMARY OF ESTIMATES (YEAR OF ESTIMATE) $ c Actual Balance of Fund on 1st January (Previous Year) Add Revised Estimated Revenue (Previous Year) Deduct Revised Estimated Expenditure (Previous Year) Estimated Balance of Fund at 31st December (Previous Year) Add Estimated Revenue 19 (Year of Estimate) Deduct Estimated Expenditure (Year of Estimate) Estimated Balance of Funds at 31st December (Year of Estimate)